[B. Addendum to Resolution of the Board of Trustees of the Plano Independent School District on March 15, 2020 to Include the Delegation of Specific Authority to the Superintendent Presenter: Sara Bonser, Superintendent Time: 10 minutes]

THE RESOLUTION OF THE BOARD OF TRUSTEES OF THE PLANO INDEPENDENT SCHOOL DISTRICT.

ON MARCH 15TH, 2020 TO INCLUDE THE DELEGATION OF SPECIFIC AUTHORITY TO THE SUPERINTENDENT. SUPERINTENDENT BONSER WILL PRESENT.

MS. BONSER. THANK YOU, PRESIDENT RICHARDS.

AS WE HAVE APPROACHED THE COVID 19 SITUATION AND AND THE THE VOLUME OF DECISIONS THAT WE HAVE BEEN MAKING TO SUPPORT THE CONTINUITY OF INSTRUCTION, THE ABILITY TO FEED STUDENTS, PROVIDE TECHNOLOGY ACCESS AND KEEP BUSINESS OPERATIONS RUNNING AND THEN ALSO SUPPORT THE COMMUNITY. THERE ARE SOME THINGS THAT HAVE RISEN TO THE TO THE ATTENTION OF ADMINISTRATION THAT WE FEEL LIKE IT WOULD BE HELPFUL TO THE DISTRICT TO KEEP THINGS MOVING. AND SO WE'VE ASKED FOR FOR TEMPORARY OPPORTUNITIES TO TO ACT ON BEHALF OF THE DISTRICT AND ARE ASKING FOR BOARD SUPPORT OF A RESOLUTION.

AND SO THERE ARE FOUR COMPONENTS THAT WE'RE ASKING ABOUT.

AND I JUST WANT TO GIVE A LITTLE DETAIL ABOUT EACH ONE OF THOSE COMPONENTS IN THE RESOLUTION AND GIVE IT A LITTLE BIT OF AN EXPLANATION ABOUT WHY THAT PARTICULAR ITEM HIT THE RESOLUTION. I FIRST WANT TO SAY THAT THIS IS NOT ABOUT TRYING TO HAVE MORE AUTHORITY.

WE HAVE A LOT TO SAY GRACE OVER RIGHT NOW.

THERE'S BEEN A HUGE AMOUNT OF WORK DONE IN THE LAST THREE WEEKS AND THERE'S MORE WORK AHEAD FOR US IN PROVIDING US INSTRUCTION TO STUDENTS AND SUPPORTING STAFF AND COMMUNITY.

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SO PLEASE KNOW THAT NONE OF THESE ITEMS WERE PLACED ON THE RESOLUTION LIGHTLY OR WITHOUT SPECIFIC PURPOSE.

YOU WILL NOTICE THERE IS NO BROAD GENERALIZING STATEMENT IN HERE SAYING LET ME DO ANYTHING I WANT TO DO BECAUSE I WOULD NEVER ASK THE BOARD FOR THAT TYPE OF AUTHORITY, I THINK. FOR ME, IT'S UNNECESSARY.

WE HAVE A VERY INVOLVED BOARD AND WE HAVE A STRONG COMMUNICATION CHANNEL BETWEEN BOARD AND ADMINISTRATION.

AND SO IN THESE FOUR THINGS, IN ORDER TO BE EXTREMELY TRANSPARENT AND KEEP THINGS MOVING ALONG. WE THOUGHT THAT THESE WERE REALLY TYPICAL THINGS THAT WE MIGHT ENCOUNTER IN THE DAYS AHEAD. AND I WANT YOU TO KNOW IF THE OPPORTUNITY TO EXERCISE A PIECE OF THIS RESOLUTION. IF IT DOESN'T PRESENT ITSELF, THEN WE DON'T ACT UPON IT.

SO. SO, FIRST OF ALL, I'LL SAY PURCHASING RIGHT NOW, THE DISTRICT POLICY LIMITS THE BOARD, THE ADMINISTRATION'S ABILITY TO MAKE A PURCHASE OF A OF A CUMULATIVE PURCHASE OR A SINGLE ITEM OVER FIFTY THOUSAND DOLLARS.

TYPICALLY, THAT'S NOT AN ISSUE.

WE HAVE A BOARD MEETING EVERY COUPLE OF WEEKS.

BUT IN THE IN THESE EXTENUATING CIRCUMSTANCES, I'LL USE EDGENUITY AS AN EXAMPLE.

THE DISTRICT HAD A CONTRACT WITH EDGENUITY FOR A PART OF THE PURPOSE OF WE WERE USING IT FOR ONE FUNCTION, BUT IT HAD MORE FACETS TO IT.

SO WE EVALUATED WHETHER THAT WAS A REMOTE LEARNING OPPORTUNITY FOR US TO EXPLORE THAT WOULD BE BENEFICIAL TO STUDENTS.

THE SECONDARY COMPONENT WOULD HAVE BEEN WITHIN THE FIFTY THOUSAND DOLLAR LIMIT.

BUT WE ALSO REVIEWED THE ELEMENTARY COMPONENT AND THE ELEMENTARY COMPONENT WAS LITERACY BASED AND WE KNOW HOW IMPORTANT LITERACY IS.

AND WE WE WANT TO DO EVERYTHING WE CAN TO MINIMIZE ACHIEVEMENT GAPS FOR KIDS IN INSTRUCTIONAL CONTINUITY.

SO THE ELEMENTARY COMPONENT TIES THE STUDENTS MAP SCORE TO A LITERACY PROGRAM THAT'S CUSTOMIZED TO EVERY INDIVIDUAL STUDENT, WHICH IS PRETTY PHENOMENAL.

AND THE STUDENTS THEN CAN ACCESS THAT OPPORTUNITY AT HOME.

AND WE FELT LIKE BECAUSE THINGS ARE SO UNCERTAIN THAT THAT WOULD BE A GREAT OPPORTUNITY FOR ALL OF OUR ELEMENTARY STUDENTS.

BUT THE ELEMENTARY COMPONENT PUT US OVER THE FIFTY THOUSAND SLIGHTLY.

AND SO LUCKILY WE HAVE A BOARD MEETING TONIGHT.

SO EDGENUITY WAS ON THE AGENDA FOR CONSENT.

AND SO WE HAVE APPROVAL FROM THE BOARD AND CERTAINLY FOR ITEMS THAT THAT ARE NOT OF AN URGENT NATURE.

WE WILL CONTINUE TO PUT THOSE THINGS ON A NORMAL BOARD AGENDA AND ASK FOR THE BOARD'S APPROVAL. THIS PURCHASING WOULD ONLY BE IN THE EVENT THAT WE NEEDED TO MAKE A PURCHASE BETWEEN MEETINGS AND COULD NOT CALL A MEETING OR CHOSE NOT TO CALL A MEETING THAT I WOULD HAVE THE AUTHORITY TO AUTHORIZE A PURCHASE THAT WAS IN THE BEST INTEREST OF THE EDUCATIONAL CONTINUITY OR THE OPERATIONS OF THE DISTRICT WHERE EXPEDIENCY DOES MATTER.

AND SO, YOU KNOW, EDGENUITY IS AN EXAMPLE.

IF YOU ASK ME RIGHT NOW WHAT WHAT WHAT I THINK THE NEXT PURCHASE OF THAT NATURE MIGHT BE, I CAN'T TELL YOU RIGHT NOW.

I DON'T THINK WE NEED TO EXERCISE IT AT THE MOMENT.

BUT WE DON'T KNOW HOW LONG THIS WILL LAST AND WE DON'T KNOW WHAT CIRCUMSTANCES WILL ARISE. AND SO A BIT OF FLEXIBILITY HERE TO BE USED WITH GREAT DISCRETION, KNOWING THAT THIS RESOLUTION TERMINATES ITSELF WHEN WE GO BACK TO SCHOOL, WHEN WE'RE IN BACK BACK TO REGULAR SCHOOL OPERATIONS.

THEN THIS IS NO.

SO THAT WOULD BE PURCHASING AN EMPLOYEE PAY WHILE OUR POLICY ALLOWS US TO PAY OVERTIME.

THE RESOLUTION PROVIDES AN ADDITIONAL LAYER OF CLARITY THAT WE ARE LIMITING THIS PREMIUM PAY TO ESSENTIAL EMPLOYEES WHO ARE DOING WORK THAT CANNOT BE DONE FROM HOME.

AND SO I'LL USE OUR FOOD SERVICE WORKERS AS AN EXAMPLE FOR HOURLY EMPLOYEES ONLY WHO ARE WORKING OUT ON THE FRONT LINES.

WE WANT TO PAY THEM PREMIUM PAY.

AND SO THIS THIS ALLOWS US TO DO THAT.

THESE EXPENSES AND ANY OTHER EXPENSES THAT WE INCURRED DUE TO COVID 19 CLOSURE WE CAN APPLY WHEN WE'RE LEARNING HOW TO DO THAT.

NOW, THROUGH FEMA OR THE CARES ACT, DEPENDING ON HOW TEA AND FINANCE GUIDES US TO APPLY FOR REIMBURSEMENT OF THESE EXPENSES.

SO WHILE WE WILL DO THIS, WE WILL HAVE THE OPPORTUNITY TO GO BACK AND RECOUP THESE THESE EXPENSES FROM THE STATE OR NATIONAL LEVEL.

SO WHILE IT'S A TEMPORARY EXPENDITURE, WE DON'T BELIEVE THAT IT WILL BE A PERMANENT COST

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TO THE DISTRICT. WE DO BELIEVE IT IS THE RIGHT THING TO DO.

THE THIRD THING IS WAIVERS AND MOUS.

AGAIN LIMITED ONLY TO COVID 19 CIRCUMSTANCES.

ANY WAIVERS THAT ARE OF A TRADITIONAL NATURE, WE FILE WAIVERS EVERY YEAR FOR CERTAIN THINGS BY TEA REQUIREMENTS.

WE WILL CONTINUE TO DO THOSE ON OUR REGULAR CYCLE.

WHAT I HAVE BEEN LEARNING FROM TEA IS WE'VE GONE THROUGH THIS PROCESS AND WE DO MEET WITH THE COMMISSIONER EVERY DAY AND NOW EVERY OTHER DAY IS THAT OCCASIONALLY THE COMMISSIONER WILL ADVISE THAT WE FILE A WAIVER AS SOON AS POSSIBLE.

TEACHER EVALUATION AND EVALUATION SYSTEMS, AS WE APPROACH THE END OF THE YEAR IS ONE OF THOSE WE NEED TO GET APPROVAL ON MORE QUICKLY IN ORDER FOR US TO MOVE FORWARD.

IN THE END, THE COMPLIANCE NATURE OF WHAT TEA IS REQUIRING FROM US.

AND SO WE WOULD ASK IN THOSE FEW EXCEPTIONS THAT WE BE ABLE TO APPLY FOR THE WAIVER AND THEN COME BACK AND BRING IT TO THE NEXT BOARD MEETING FOR RATIFICATION.

THERE IS ANOTHER WAIVER COMING THAT TEA IS REQUIRING ON ATTENDANCE AND THAT DEADLINE IS JULY. SO WE BELIEVE THAT BECAUSE WE HAVE SO MUCH OF A LONG ON RAMP FOR THAT WAIVER, THAT THAT ONE, EVEN THOUGH IT'S COVID RELATED, WILL FALL BACK INTO A REGULAR BOARD MEETING CYCLE BECAUSE WE HAVE PLENTY OF TIME TO PLAN AND ANTICIPATE THAT.

SO FOR THOSE EXCEPTIONS, IT WOULD BE HELPFUL IF WE IF WE HAD SOME PERMISSION TO MOVE FORWARD IN THOSE INSTANCES AND MEMORANDUMS OF UNDERSTANDING, TYPICALLY WE ALWAYS BRING THOSE TO THE BOARD.

CERTAINLY ANY MOUS THAT ARE PART OF THE REGULAR SCHOOL YEAR IN SCHOOL OPERATIONS AND I'M KNOW I'M REPEATING MYSELF, THOSE WOULD FALL ONTO A REGULAR BOARD AGENDA.

WE WOULD NOT USE THIS EXCEPTION FOR REGULAR SCHOOL BUSINESS, BUT ONLY COVID RELATED CIRCUMSTANCES SUCH AS MAYBE THE MOU WITH ONE OF THE FOOD PANTRIES TO BE ABLE TO USE OUR PARKING LOT TO DEPLOY FOOD WHERE WE SIGN A WE'LL PROVIDE THIS AND YOU PROVIDE THAT AND THEN WE CAN MOVE FORWARD.

AND SO WE WOULD ASK THAT IN THOSE CIRCUMSTANCES, IF IT'S RELATED TO COVID 19, WE HAVE SOME FLEXIBILITY THERE BECAUSE WE DON'T ALWAYS KNOW WHAT THOSE PARTNERSHIP MEMORANDUMS OF UNDERSTANDING ARE GOING TO DO AND HOW QUICKLY WE'RE TRYING TO LAUNCH SOMETHING.

CERTAINLY, IF IT'S SOMETHING OF A MORE SERIOUS NATURE, THERE WILL BE DISCUSSION BETWEEN MYSELF AND THE BOARD.

AND AS YOU'LL SEE ON THE RESOLUTION ON ANY OF THESE ITEMS, I AM REQUIRING MYSELF AND MY TEAM TO BRING THE BOARD UP TO FULL UNDERSTANDING OF WHAT WE ARE DOING.

AND WE'LL DO THAT BOTH IN AN UPDATE TO THE BOARD AS I GIVE YOU UPDATES VERY REGULARLY ON ALL OF THE SITUATION THAT WE'RE IN AND THEN TO BRING TO THE PUBLIC AT OUR NEXT REGULAR BOARD MEETING, ANYTHING THAT'S HAPPENED IN THE INTERIM AROUND ANY OF THE ITEMS ON THE RESOLUTION SO THAT THERE'S PUBLIC KNOWLEDGE AND TRANSPARENCY ABOUT ANY EXCEPTIONS THAT WE'VE EXERCISED AS A RESULT OF THE RESOLUTION.

AND FINALLY, THE LAST THING IS ABOUT DONATIONS.

THE TEXAS CONSTITUTION IN TIMES OF CALAMITY IS WHAT THEY CALL IT DOES GIVE A SCHOOL DISTRICT AND A SCHOOL BOARD THE THE ABILITY TO PUT THAT ON A RESOLUTION TO ALLOW THE DISTRICT TO DONATE ITEMS THAT WOULD BE BENEFICIAL TO THE COMMUNITY OR TO THAT THERE WOULD BE A RETURN ON THAT THAT IS BENEFICIAL TO THE DISTRICT.

AND WE FEEL LIKE IN TODAY'S SITUATION, THERE ARE RESOURCES, MATERIALS AND SUPPLIES THAT WE HAVE AS THE SCHOOL DISTRICT THAT THE CITY HAS ALREADY EXPRESSED A NEED FOR.

AND RATHER THAN TO KEEP THOSE THINGS IN OUR WAREHOUSE THAT WE WOULD DONATE THOSE KEEP TRACK OF THE COST OF THOSE ITEMS, SHARE THAT INFORMATION WITH THE BOARD, AND THEN THE CITY WOULD EITHER REIMBURSE US OR WE WOULD APPLY FOR REIMBURSEMENT FROM THE CHANNELS THAT WILL BECOME AVAILABLE TO US TO REPLACE THOSE FUNDS FOR THOSE MATERIALS AND SUPPLIES.

RIGHT NOW, THE FIRST RESPONDERS ARE IN NEED OF SOME OF THE THINGS THAT WE HAVE, AND WE THINK IT IS CRITICAL THAT WE DO OUR PART TO SUPPORT THEM.

I WOULD BE HAPPY TO ANSWER ANY QUESTIONS.

I KNOW THAT'S A VERY LONG EXPLANATION, BUT I DID WANT TO REALLY GIVE LIKE GIVE THE BOARD A FLAVOR AND AN UNDERSTANDING AND THE PUBLIC OF WHY WE WOULD ASK FOR A RESOLUTION WITH EXCEPTIONS TO THE AUTHORITY OF THE SUPERINTENDENT AND TO KNOW THAT THAT I WILL ACT WITH INTEGRITY AND DISCRETION AND AND KEEP THE BOARD APPRISED OF ALL OF THE ACTIONS OF THE

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DISTRICT. AS I HAVE BEEN IN THE PAST SEVERAL WEEKS, EVERY STEP OF THE WAY.

THANK YOU FOR YOUR TIME. THANK YOU.

SUPERINTENDENT BONSER.

I'D LIKE TO ASK BOARD SECRETARY CHAMBERS TO PLEASE READ THE RESOLUTION INTO THE MINUTES.

PRESIDENT RICHARDS.

TO CLARIFY, YOU WANT ME TO READ THE ENTIRE RESOLUTION.

YES, PLEASE. OK.

ALL RIGHT. THIS IS THE ADDENDUM TO RESOLUTION OF THE BOARD OF TRUSTEES OF PLANO INDEPENDENT SCHOOL DISTRICT. ON MARCH 15TH, 2020 TO INCLUDE THE DELEGATION OF SPECIFIC AUTHORITY TO THE SUPERINTENDENT, WHEREAS ON MARCH 15TH, 2020.

THE PLANO INDEPENDENT SCHOOL DISTRICT COURT OF TRUSTEES APPROVED A RESOLUTION DECLARING A PUBLIC PURPOSE FOR THE EXPENDITURE OF DISTRICT FUNDS AND INCORPORATES THE FINDINGS IN RECITALS OF THE RESOLUTION FULLY HERE IN AND CIRCUMSTANCES NOW EXIST, REQUIRING ADDITIONAL MEASURES OUTLINED IN THIS RESOLUTION.

WHEREAS WITH REGARD TO CORONA VIRUS, COVID 19 PANDEMIC WERE RECOGNIZED AS THE PRESIDENT OF THE UNITED STATES DECLARED A NATIONAL EMERGENCY, THE GOVERNOR OF THE STATE OF TEXAS DECLARED A STATEWIDE EMERGENCY AND ISSUED EXECUTIVE ORDER NUMBER GA-0 8 ON MARCH 13TH 2020 AND GA-14 ON MARCH 31ST 2020.

OFFICIALS AND COLLIN AND DALLAS COUNTIES HAVE DECLARED AN EMERGENCY AFFECTING AND ARE EXERCISING JURISDICTION OVER THE TERRITORY INCLUDED IN THE PLANO ISD AND OUR SERVICES PROVIDED BY THE PLANO ISD.

WHEREAS TEXAS EDUCATION CODE 11.151 GIVES THE BOARD THE EXCLUSIVE POWER AND DUTY TO GOVERN AND OVERSEE THE MANAGEMENT OF THE PUBLIC SCHOOLS OF THE DISTRICT, INCLUDING BUT NOT LIMITED TO DELEGATING CERTAIN AUTHORITY TO THE SUPERINTENDENT.

WHEREAS THE CIRCUMSTANCES SURROUNDING COVID 19 MAY REQUIRE ACTION AS OUTLINED HEREIN PRIOR TO A MEETING OF THE BOARD TRUSTEES TO APPROXIMATELY SERVE THE DISTRICT STUDENTS, STAFF AND THE PLANO ISD COMMUNITY.

WHEREAS THE BOARD BELIEVES THE PUBLIC PURPOSES DESCRIBED HEREIN ARE FULFILLED BY EFFICIENTLY AND EFFECTIVELY, MAKING CERTAIN DELEGATIONS AS DESCRIBED MORE FULLY HERE IN TO THE SUPERINTENDENTS, AND WHEREAS THE BOARD IS OF THE OPINION AND FINDS THAT IT RETAINS SUFFICIENT CONTROLS [INAUDIBLE] TO CONFIRM THAT THE PUBLIC PURPOSES HEREIN ARE BEING SERVED.

NOW, THEREFORE, BE IT RESOLVED.

NUMBER ONE, THE FINDINGS [INAUDIBLE] IN THE PREAMBLE OF THIS RESOLUTION ARE HEREBY FOUND TO BE TRUE AND CORRECT.

AND ARE HEREBY APPROVED, ORDERED AND ADOPTED.

TWO THE BOARD FINDS A SUBSTANTIAL PUBLIC PURPOSE PROTECTING THE HEALTH AND SAFETY OF ITS STUDENTS, STAFF AND COMMUNITY, AND THEREFORE IN ENSURING THE DISTRICT AND COMMUNITY ARE PREPARED TO THE FULLEST EXTENT POSSIBLE TO PROTECT THE HEALTH AND SAFETY OF STUDENTS, STAFF AND COMMUNITY IN LIGHT OF COVID 19.

3, THAT REASONABLE, ADEQUATE CONTROLS ARE IN PLACE TO ENSURE THAT SUCH BENEFITS WILL BE RECEIVED BY THE DISTRICT.

FOUR AND FOR THE FURTHERANCE OF THE PUBLIC PURPOSES SO STATED IN THIS RESOLUTION, THE BOARD MAKES THE FOLLOWING DELEGATIONS TO THE SUPERINTENDENT IN ORDER TO EFFICIENTLY AND EFFECTIVELY PREPARE THE DISTRICT IN RESPONSE TO THE DECLARATIONS OF EMERGENCY ANNOUNCED BY THE UNITED STATES, STATE OF TEXAS AND LOCAL ENTITIES, AS WELL AS IN PREPARATIONS FOR ANY ADDITIONAL DECLARATIONS OF EMERGENCIES RELATED TO COVID 19 BY OTHER LOCAL, STATE AND OR NATIONAL AND INTERNATIONAL ENTITIES.

I'LL PAUSE JUST TO HIGHLIGHT.

THESE ARE THE FOUR AREAS THAT SUPERINTENDENT BONDS ARE JUST EXPLAINED.

A) PURCHASING AUTHORITY TO MAKE PURCHASES WITH STATE OR LOCAL FUNDS PURSUANT TO TEXAS EDUCATION CODE SECTION 4 4 .

0 3 1 H WITHOUT FOLLOWING NORMAL COMPETITIVE PURCHASING REQUIREMENTS DUE TO THE COVID 19 PANDEMIC THAT HAS LED TO AN UNFORESEEN OPERATIONAL FAILURE FOR THE DISTRICT IN THIS REGARD. THE BOARD DETERMINES THE DELAY POSED BY THE METHODS PROVIDED FOR TEXAS EDUCATION CODE SECTION 4 .

0 3 1 A WOULD PREVENT OR SUBSTANTIALLY IMPAIR THE CONDUCT OF CLASSES OR OTHER ESSENTIAL SCHOOL ACTIVITIES SUCH THAT CONTRACTS FOR GOODS AND SERVICES NEEDED TO REPLACE ADDITIONAL CLASSROOM FACILITIES AND EXTRA INSTRUCTIONAL EQUIPMENT WITH ALTERNATIVE GOODS AND SERVICES SHOULD BE MADE BY METHODS OTHER THAN THOSE REQUIRED BY SECTION 4 4 .

0 3 1 A INCLUDED BUT NOT LIMITED TO THE ACQUISITION OF RESOURCES NECESSARY TO IMPLEMENT REMOTE OPERATIONS AND INSTRUCTION IN COMPLIANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL ORDERS AS THEY MAY EXIST TO BE AMENDED.

THIS AUTHORITY MAY ALSO EXTEND TO CONTRACTS FOR GOODS AND SERVICES NECESSARY TO MAINTAIN THE HEALTH AND SAFETY OF FACILITIES AND EQUIPMENT, INCLUDING BUT NOT LIMITED TO RESOURCES NECESSARY FOR CLEANING, DISINFECTION, AIR QUALITY MEASURES AND TESTING.

B) EMPLOYEE PAY.

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THE AUTHORITY IN ACCORDANCE WITH THE RESOLUTION OF THE BOARD OF TRUSTEES OF THE PLANO INDEPENDENT SCHOOL DISTRICT, HEREBY DECLARING ANY PUBLIC PURPOSE FOR THE EXPENDITURE OF DISTRICT FUNDS APPROVED BY THE BOARD ON MARCH 15TH 2020 TO IDENTIFIED NONEXEMPT EMPLOYEES WHO ARE REQUIRED TO WORK ON SITE AND DISTRICT FACILITIES DUE TO AN EMERGENCY CLOSING IN OUR FEDERAL, STATE OR LOCAL ORDER TO PLAN APPLIES TO EMPLOYEES AND OR STUDENTS TO SHELTER IN PLACE TO BE PAID AT A PREMIUM RATE, NOT TO EXCEED ONE AND A HALF TIMES.

THEY IDENTIFIED EMPLOYEES REGULAR RATE OF PAY FOR ALL HOURS, WORKED OUTSIDE EXCUSE ME, WORKED ONSITE, ONSITE AT TO FORTY HOURS PER WEEK IN ACCORDANCE WITH BOARD POLICIES DEA LEGAL AND DEA LOCAL.

THE SUPERINTENDENT WILL COMPLY WITH APPLICABLE STATE AND FURTHER LAWS AND REGULATIONS REGARDING THESE DECISIONS WAGE PAYMENTS UNDER DEA LOCAL ARE NOT CONTINGENT ON FEDERAL FUNDING APPLIED UNIFORMLY REGARDLESS, REGARDLESS OF WHETHER THERE HAS BEEN A PRESIDENTIAL DECLARATION OF DISASTER AND HAVE NONDISCRETIONARY CRITERIA FOR WHEN THE DISTRICT ACTIVATES VARIOUS TYPES.

C) WAIVERS AND MEMORANDUM OF UNDERSTANDING.

THE AUTHORITY PURSUANT TO THE TEXAS EDUCATION CODE 7.056 TO PURSUE ANY AND ALL NECESSARY AND AVAILABLE WAIVERS OF A REQUIREMENT, RESTRICTION OR PROHIBITION IMPOSED BY THE EDUCATION CODE, A RULE THE STATE BOARD OF EDUCATION COMMISSIONER AND OR TO AUTHORIZE A MEMORANDUM OF UNDERSTANDING TO FACILITATE A PUBLIC PURPOSE WITHOUT FURTHER ACTION OF THE BOARD PRIOR TO THE SUBMISSION OF THE WAIVER, AND IN ACCORDANCE WITH ALL STATE AND FEDERAL LAWS OR REGULATIONS.

THE BOARD WILL RATIFY WAIVERS SUBMITTED BY THE SUPERINTENDENT ON THIS RESOLUTION AT THE NEXT REGULARLY SCHEDULED BOARD MEETING ABSENT EXTENUATING CIRCUMSTANCES.

D) DONATIONS THE AUTHORITY TO DONATE DISTRICT PERSONNEL PROTECTIVE EQUIPMENT COMMONLY KNOWN AS PPE AND RELATED MATERIALS INCLUDING CAREER AND TECHNICAL EDUCATION MATERIALS TO LOCAL MEDICAL FACILITIES AND FIRST RESPONDERS IF THE DONATIONS ONE SERVE A PUBLIC PURPOSE TWO HAVE SUFFICIENT CONTROLS TO ENSURE THAT THE PUBLIC PURPOSE IS SECURITY IT OUT AND THREE, PROVIDE A RETURN BENEFIT FROM THE DONATION FOR THE DISTRICT.

NOW, MOVING OUT OF THOSE TWO, NUMBER FIVE.

THE SUPERINTENDENT WILL PROVIDE TIMELY AND REASONABLE INFORMATION TO THE BOARD WITH REGARD TO DECISIONS MADE PURSUANT TO THE RESOLUTION.

SIX, THE AUTHORITY GRANTED BY THE RESOLUTION IS EFFECTIVE UNTIL THE DISTRICT RESUMES FULL OPERATIONS OF THE BOARD OR THE BOARD TAKES OTHER ACTION.

SEVEN THAT IS HEREBY FOUND, DETERMINED AND DECLARED THAT SUFFICIENT WRITTEN NOTICE OF THE DATE, TIME, PLACE AND SUBJECT TO THE MEANS OF PLANO ISD BOARD, WHICH THIS RESOLUTION WAS ADOPTED, WAS POSTED AT A PLACE CONVENIENT AND READILY ACCESSIBLE AT ALL TIMES TO THE GENERAL PUBLIC FOR THE TIME REQUIRED BY LAW PRECEDING THIS MEETING, AS REQUIRED BY CHAPTER 5 5 1 TEXAS GOVERNMENT CODE, AND THAT THIS MEETING HAS BEEN OPEN TO THE PUBLIC AS REQUIRED BY LAW TO ALL TIME AT ALL TIMES DURING WHICH THIS RESOLUTION AND THE SUBJECT MATTER THERE OF HAS BEEN DISCUSSED, CONSIDERED, AND FORMALLY ACTED UPON.

PLANO ISD BOARD FURTHER RATIFIES PROOFS AND CONFIRMS SUCH WRITTEN NOTICE AND POSTING.

AND THE OSCAR GOES TO SECRETARY CHAMBERS.

SO THANK YOU VERY MUCH.

I THINK AS I INDICATED EARLIER, WE'RE GOING TO DO THE MORE FORMAL POLICY OF HAVING MOTIONS IN ADVANCE OF THE DISCUSSION.

SO IS THERE A MOTION? TRUSTEE STOLLE. I MOVE THAT THE BOARD OF TRUSTEES ADOPTS THE ADDENDUM TO A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE PLANO INDEPENDENT SCHOOL DISTRICT ON MARCH 15, 2020 TO INCLUDE THE DELEGATION OF SPECIFIC AUTHORITY TO THE SUPERINTENDENT AS PRESENTED.

THANK YOU. IS THERE A SECOND? I SECOND, NANCY HUMPHREY.

I HAVE A MOTION BY DAVID STOLLE, A SECOND BY NANCY HUMPHREY THAT THE BOARD OF TRUSTEES ADOPTS THE ADDENDUM TO RESOLUTION OF THE BOARD OF TRUSTEES OF THE PLANO INDEPENDENT SCHOOL DISTRICT ON MARCH 15TH, 2020 TO INCLUDE THE DELEGATION OF SPECIFIC AUTHORITY TO THE SUPERINTENDENT AS PRESENTED.

IS THERE ANY DISCUSSION? YES.

TRUSTEE WEAVER.

LET ME START WITH.

SO, SO FAR THROUGHOUT THIS ENTIRE TRAGEDY, REALLY.

WHAT'S GOING ON RIGHT NOW.

SUPERINTENDENT BONSER AND HER TEAM AND THE DISTRICT AND OUR TEACHERS AND OUR LEADERSHIP HAVE DONE AN INCREDIBLE JOB AND THEY DESERVE ALL THE CREDIT IN THE WORLD.

I HAVE NO DOUBT THAT IF WE PASS THIS RESOLUTION THAT SUPERINTENDENT BONSER AND HER TEAM WILL ACT WITH THE UTMOST INTEGRITY AND DISCRETION.

AND SHE'S DONE AN AMAZING JOB OUTLINING EXACTLY THE SPECIFIC AUTHORITIES AND POWERS THAT ARE BEING GRANTED, AS WELL AS THE INFORMATION THAT WILL BE RELAYED TO THE BOARD.

AND WE WILL HAVE YOU KNOW, I THINK ABOUT ONE OR TWO MEETINGS, PROBABLY TWO MEETINGS A

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MONTH THAT WE WOULD BE RATIFYING AND SEEING THIS INFORMATION.

ONE OF MY FIRST QUESTIONS FROM WHAT SUPERINTENDENT BONSER SAID WAS WE HAD ON OUR CONSENT AGENDA THE EDGENUITY.

I THINK IT'S CALLED. SO MY QUESTION IS FOR THE ELEMENTARY STUDENTS THAT THAT'S GOING TO SERVE, BECAUSE YOU DIDN'T HAVE THESE SPECIFIC POWERS THIS WEEK WHERE THEY DELAYED IN GETTING SERVICES FOR LITERACY BECAUSE YOU HAD TO WAIT FOR US TO VOTE ON IT TONIGHT.

NO EDGENUITY BECAUSE WE HAVE A RELATIONSHIP WITH THEM AND THEY KNEW WE WERE PLACING IT ON THE BOARD AGENDA. TOOK US ON GOOD FAITH TO START THE PROCESS OF CREATING THE UPLOAD OF INFORMATION AND CUSTOMIZING EDGENUITY FOR OUR DISTRICT.

SO IN THIS CASE, WE DID NOT HAVE A DELAY.

WE WERE FORTUNATE BECAUSE WE DO HAVE AN ONGOING RELATIONSHIP WITH EDGENUITY AS A VENDOR ALREADY. SO WE DIDN'T HAVE TO WORRY ABOUT THAT THIS TIME.

SO WE YOU KNOW, IT WORKED OUT GREAT.

AND, YOU KNOW, OUR HOPE WOULD BE THAT WOULD BE THE CASE IN THE FUTURE.

BUT JUST JUST IN CASE.

SURE. ALSO, ONE OR TWO QUESTIONS ABOUT UNDER 4A THE PURCHASING.

ONE OF THE THINGS THAT WERE SPECIFICALLY BEING ASKED IS TO REMOVE THE NECESSITY TO GO THROUGH THE I BELIEVE IT'S THE.

LET ME LOOK AT MY NOTES.

I'M SORRY. I THINK IT'S THE WAY THAT WE GET THE CONTRACTS, THE BIDDING PROCESS FOR THE CONTRACTS. CAN YOU EXPLAIN THE TYPICAL TIMELINE FOR HOW LONG IT TAKES TO HAVE SOMETHING BIDDED OUT AND CONTRACTS AND HOW THIS SPECIFIC POWER THAT'S BEING ASKED FOR WOULD HELP IN THIS SITUATION? ABSOLUTELY.

I'M GOING TO ASK OUR CFO, RANDY MCDOWELL, TO CHIME IN ON THIS ONE.

SO, RANDY, I'LL TURN IT OVER TO YOU TO EXPLAIN.

SO. SO THAT'S ALL IN OUR LEGAL POLICY AND C-H LEGAL AND IT REFERENCES TEXAS EDUCATION CODE CHAPTER 44 0 3 1 H.

AND SO IN THAT REQUIREMENT, WE DO HAVE TO ADVERTISE ON NEWSPAPER AT LEAST TWO CONSECUTIVE WEEKS SO THAT'S WHAT KICKS OFF THE PROCESS.

THEN, OF COURSE, WE HAVE TO GO THROUGH PUTTING A BID OUT ON THE STREET.

WE HAVE TO GIVE VENDORS AMPLE TIME TO RESPOND TO THAT.

WE HAVE TO HAVE A TIME IN THERE THAT WE CAN ANSWER QUESTIONS.

WE MAY EVEN TYPICALLY HAVE A PREBID CONFERENCE.

IF IF THIS IS A PARTICULAR BID DICTATES THAT THEN WE GO THROUGH AN EVALUATION COMMITTEE AND THEN WE END UP WITH A RECOMMENDATION.

WE HAVE APPROVAL PROCESSES, OF COURSE, ALONG THE WAY THAT ARE INTERNAL AND THEN ULTIMATELY THAT GETS PUT ON ON THE NEXT BOARD AGENDA THAT WE HAVE ACTION ITEMS ON.

AND SO NORMALLY I WOULD SAY THE AVERAGE ON THAT IS PROBABLY 45 TO 60 DAYS THAT THAT TYPICAL PROCESS TAKES WHEN WE FOLLOW IT FROM THE BEGINNING ADVERTISING AND WELL, EVEN THE APPROVALS THAT HAVE TO TAKE PLACE BEFORE IT CAN EVEN BE ADVERTISED ALL THE WAY THROUGH BOARD APPROVAL. THAT DOESN'T MEAN EVERY BID TAKES THAT LONG AND MAY FALL ON A CALENDAR OR THERE'S A BOARD MEETING THAT'S COMING UP.

BUT IT WOULD BE VERY CHALLENGING TO PULL THAT OFF.

BASED ON OUR EXPERIENCE, LESS THAN 30 DAYS TYPICALLY.

SO I WOULD SAY PROBABLY 30 TO 60.

BUT MOST OF OUR BIDS ARE GOING TO BE MORE THAN 40 TO 60 TIMELINE.

AND BECAUSE OF THOSE CIRCUMSTANCES, OBVIOUSLY, IF THE DISTRICT NEEDED SOMETHING UNDER THE COVID 19, YOU KNOW, ISSUE, THAT WOULD BE IMPRACTICAL.

YES. NOW, SOME ITEMS CAN BE PURCHASED THROUGH A PURCHASING COOPERATIVE.

IF THAT'S THE CASE, THEN WE DON'T HAVE TO GO THROUGH THE ADVERTISING, BUT WE STILL HAVE TO GO THROUGH THE APPROVAL PROCESSES THE EVALUATION, OF COURSE, THOSE FUNCTIONS AND THEN TRY TO TIME IT. IF WE RECENTLY HAD THE LAST, BECAUSE TYPICALLY WE APPROVE, WE HAVE ACTION ITEMS, AS YOU KNOW, JUST AT THE REGULAR BOARD MEETINGS.

OF COURSE, WE CAN PUT THEM ON A WORKSHOP, BUT IF IT WAS IF IT DID HAPPEN TO FALL AFTER THE MEETING WHERE WE HAD JUST PURCHASED OR JUST APPROVED ACTION ITEMS, IT COULD BE 30 DAYS ON OUR TYPICAL SCHEDULE UNTIL WE COULD GET APPROVAL.

SO THERE AGAIN, THAT COULD BE ANYWHERE FROM 10 TO 30, 40 DAYS, EVEN IF IT'S SOMETHING THAT WE CAN ACCESS THROUGH A PURCHASING CO-OP.

I UNDERSTAND. ANOTHER I GUESS, QUESTION I HAVE AND MAYBE IT'S MORE TO MY FELLOW TRUSTEES AS WELL. YOU KNOW, PART OF THIS IS WE'RE TALKING ABOUT HAVING SOME OF OUR RESPONSIBILITY, SOME OF OUR POWERS AND DELEGATING THEM TO SOMEBODY THAT WE OR I'M SPEAKING FOR MYSELF AT LEAST TRUST AND BELIEVE IN.

AND IT SEEMS LIKE WE HAVE A LOT OF THE FAIL SAFES IN PLACE IN TERMS OF HAVING A REVIEW AND

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BEING ABLE TO RATIFY THE MEMORANDUM OF UNDERSTANDING EVERY TWO WEEKS.

AND, YOU KNOW, MY QUESTION TO MY FELLOW BOARD MEMBERS IS IN ORDER TO.

YOU KNOW, WHAT WOULD WE BE WILLING TO MEET MORE OFTEN IN ORDER TO VOTE AND RATIFY AND SEE THESE THINGS THROUGH IN THE SHORT TERM TO LOOK IT'S OVER BECAUSE ONE OF THE THINGS I FEAR IS WE WERE VOTED INTO OFFICE BY CONSTITUENTS IN PLANO ISD AND BY THE CITIZENS IN PLANO AND MANY OTHER CITIES. AND THESE ARE RESPONSIBILITIES THAT THESE CITIZENS EXPECT US TO FULFILL. AND THESE ARE UNPRECEDENTED TIMES.

ABSOLUTELY. AND I HAVE COMPLETE FAITH IN SUPERINTENDENT ANSWER.

BUT I ALSO DON'T WANT TO ABDICATE RESPONSIBILITY THAT I'M EXPECTED TO FULFILL.

AND I DO BELIEVE THE OVERSIGHT THAT WE PROVIDE IS VERY IMPORTANT.

AND I FEEL AN ELEMENT OF THAT OVERSIGHT REMAINS IN THIS RESOLUTION.

AND BASED OFF OF WHAT SUPERINTENDENT BONSER HAS SAID IN TERMS OF KEEPING THE BOARD UPDATED AND, YOU KNOW, AND HER HOPES THAT SHE WON'T HAVE TO EXERCISE ANY OF THESE SPECIFIC AUTHORITIES.

AND I HOPE SHE DOESN'T HAVE TO.

AND I THINK THERE'S A CASE TO BE MADE THAT SHE WILL NEED TO.

WE DON'T KNOW WHAT'S GOING TO COME.

AND I'D REALLY LOVE TO HEAR FROM SOME OTHER BOARD MEMBERS ON THEIR OPINION ABOUT THIS.

THANK YOU, TRUSTEE WEAVER.

DOES ANYONE HAVE ANYTHING THEY'D LIKE TO ADD? TRUSTEE STOLLE? SO, YOU KNOW, WE ALL GOT THE SAME EMAILS TODAY.

WE ALL GOT THE SAME VOICEMAILS TODAY.

SO, CODY, WE YOU KNOW, THE THE THE CONCERNS FROM CITIZEN AND WERE THAT EXPRESSED AS AS YOU STATED THAT THAT WE HAVE DEALT WE'VE BEEN ELECTED INTO OFFICE.

WE HAVE OBLIGATIONS AND RESPONSIBILITIES FOR OVERSIGHT.

IN MY OPINION, THIS DOESN'T CHANGE ANY OF THAT.

WE STILL HAVE OVERSIGHT OF THE DISTRICT.

AND AT THE END OF THE DAY, SARA IS OUR EMPLOYEE.

AND IF SHE WERE TO TAKE THIS THIS AUTHORITY, WE'D ESSENTIALLY REALLY, IF YOU WANT TO BOIL IT DOWN TO WHAT HER RISK IS, SHE'S STICKING HER NECK ON THE LINE THAT THE DECISIONS SHE'S GOING TO MAKE IF WE APPROVE THIS WITHOUT BOARD APPROVAL WILL BE APPROVED BY THE BOARD BECAUSE OUR REMEDY IN THE EVENT THAT THE BOARD DOES NOT APPROVE OF HER ACTIONS IS REMOVAL I MEAN SHE IS STILL AN EMPLOYEE OF THE DISTRICT.

AND SO WE'RE NOT LOSING OUR OVERSIGHT.

IN MY VIEW, WE'RE SIMPLY GRANTING AN ADDITIONAL AUTHORITY DURING THIS THIS PERIOD OF TIME. AND I THINK, YOU KNOW, YOUR QUESTIONS ABOUT EDGENUITY AND THE RESPONSES FROM BOTH SARA AND RANDY ARE REALLY RELEVANT TO THIS DISCUSSION.

IF IF WE DID NOT HAVE A RELATIONSHIP WITH EDGENUITY AND THEY WERE THE ONLY PROVIDER OF ONLINE LITERACY FOR K THROUGH FIVE, WE'RE POTENTIALLY LOOKING AT AND WE HAVE TO GO THROUGH THE PROCESS OF BOARD APPROVAL, BIDDING THE CONTRACT OUT, ET CETERA.

WE'RE LOOKING AT GOING THROUGH THE REST OF THE YEAR WITHOUT HAVING ANY THE ONLINE LITERACY INSTRUCTION FOR OUR OUR ELEMENTARY AGE KIDS.

AND SO I DON'T THINK ANY OF US WANT THAT.

AND I'M SURE THAT THERE ARE POTENTIALLY OTHER EXAMPLES OF THAT SAME TYPE OF SITUATION.

BUT WHAT WE'RE BEING ASKED TO DO IS ENTRUST THAT SARA WILL MAKE THOSE DECISIONS TO THE BENEFIT OF THE DISTRICT.

SHE'LL BE JUDICIOUS IN HOW SHE UTILIZES THIS AUTHORITY.

AND ULTIMATELY SHE STILL HAS TO ANSWER TO THE BOARD IN TERMS OF HER ACTIONS.

NOW, I DON'T WANT TO SOUND DRACONIAN OR THINK, SARA, I'M NOT TRYING TO SUGGEST THAT WE'RE GOING TO GO OUT AND, YOU KNOW, THERE'S GOING TO BE A PITCHFORKS OR ANYTHING.

BUT I MEAN, THE REALITY THE SITUATION IS, YOU KNOW, THAT TO KIND OF PUT A CRUDE EXAMPLE, YOU'RE NOT THE PRESIDENT OF A BANANA REPUBLIC THAT WE'RE GIVING ULTIMATE POWER TO.

YOU STILL HAVE BOSSES.

SO CODY, I THINK THAT'S A REALLY LONG WINDED ANSWER, BUT I SEE THIS WITH THE CONTROLS WE HAVE IN PLACE THE LIMITED NATURE OF THE LANGUAGE, THE LIMITED SCOPE WOULD BE AUTHORITY.

I SEE THIS AS AS REALLY A BENIGN RESOLUTION THAT IS ULTIMATELY FULLY WITHIN THE CONTROL OF THE BOARD. BECAUSE WE HAVE THE DETERMINATION AS TO WHEN WE WANT TO TAKE THIS AUTHORITY BACK. THANK YOU.

TRUSTEE STOLLE. TRUSTEE HUMPHREY.

I HAVE SIMILAR FEELINGS.

THE FOUR AREAS OF DELEGATED AUTHORITY IN THE RESOLUTION ARE ARE THERE JUST TO PROVIDE THE BEST SERVICE TO THE DISTRICT WHEN THE CIRCUMSTANCES REQUIRE ACTION.

[01:00:04]

AND IN THESE UNCERTAIN TIMES PRIOR TO THE MEETING OF A BOARD, IT'S NOT MEANT TO CIRCUMVENT BOARD MEETINGS OR BOARD APPROVAL.

IT'S JUST A TEMPORARY MEASURE TO GRANT AUTHORITY SO THAT EVERYTHING CAN.

THE MACHINE WILL STILL RUN.

AND I'LL SAY THAT THE RESOLUTION REQUIRES THAT THE SUPERINTENDENT PROVIDE TIMELY AND REASONABLE INFORMATION TO THE BOARD AND LETS US UNDERSTAND THE DECISIONS THAT SHE'S MAKING. PURSUANT TO THE RESOLUTION, AND I THINK THAT SARA AND HER TEAM HAVE BEEN VERY PROACTIVE IN COMMUNICATING WITH THE BOARD, ESPECIALLY SINCE THE COVID 19 EMERGENCY SITUATION BEGAN PREVIOUS TO THAT VERY TIMELY WEEKLY BOARD UPDATES.

BUT NOW IN THIS SITUATION, WE'VE BEEN GETTING ALMOST DAILY UPDATES, IF NOT DAILY.

SHE OPERATES WITH FULL TRANSPARENCY AND ROUTINELY INFORMS THE BOARD ABOUT SIGNIFICANT MATTERS PRIOR TO TAKING ANY ACTIONS.

SHE'S ALSO DONE SO DURING THIS STATE OF EMERGENCY BY PROVIDING THOSE DAILY UPDATES.

SO WITH HER, I HAVE FULL CONFIDENCE THAT SHE WILL KEEP US INFORMED AS HER STANDARD PRACTICE HAS BEEN, AND IT GIVES ME NO REASON TO THINK OTHERWISE.

SO I DON'T FEEL LIKE I'M ABDICATING ANY RESPONSIBILITY.

I'M ACTUALLY GIVING HER THE LATITUDE TO MAKE PRUDENT DECISIONS FOR THE BEST INTERESTS OF THE DISTRICT. THANK YOU, TRUSTEE HUMPHREY, TRUSTEE POWELL.

I BELEIVE THAT SARA BONSER, OUR SUPERINTENDENT, HAS KEPT US INFORMED AND UPDATED ALMOST ALMOST EVERY DAY IN HER CABINET MEMBERS, TOO.

SO I FEEL THAT WE'VE BEEN VERY INFORMED AS BOARD MEMBERS AND SINCE THIS IS ONLY A TEMPORARY PROVISION. IT IS ONLY A TEMPORARY SOLUTION.

I FEEL LIKE WE'RE NOT WE'RE NOT GRANTING HER TOO MUCH AUTHORITY IS A VERY RESTRICTED, LIMITED AUTHORITY. THANK YOU.

THANK YOU, TRUSTEE POWELL.

ANY OTHER COMMENTS? I WAS GONNA ASK SUPERINTENDENT BONSER, JUST A.

I THINK SHE SAID IT, BUT JUST TO CONFIRM THAT WITHIN THE SCOPE, YOU KNOW, I THINK SOME FEAR OF PEOPLE THAT ARE NOT AS INFORMED ABOUT THIS RESOLUTION IS THAT THE AUTHORITY IS RESTRICTED TO COVID 19 AND THE IMPLICATIONS OF EDUCATING OUR STUDENTS AND OTHER DISTRICT OPERATIONS AS IT RELATES TO COVID 19.

THANK YOU TRUSTEE WEAVER IT DOES SAY IN THE RESOLUTION THAT THIS IS RESTRICTED TO THINGS RELATED TO THE COVID 19.

TRUSTEE DR. WONG, DID YOU HAVE A COMMENT? I THOUGHT I SAW YOUR HAND. YEAH.

YEAH, I THINK VERY HIGHLY OF THE WORK THE DISTRICT HAS BEEN DOING.

AND WE WE DO HAVE VERY REGULAR UPDATES ABOUT WHAT'S GOING ON IN THE DISTRICT.

AND YOU KNOW, I KNOW, BUT WITH ALL DUE RESPECT.

I DO THINK.

I'M OK WITH SOME OF THE SOME OF THE SOME PARTS OF THE RESOLUTION, BUT NOT OK WITH THE OTHERS. AND THIS VERY SPECIAL TIME THAT WE ARE ALL MAKING SACRIFICES.

AND FOR ME, I FULLY UNDERSTAND THAT THE DISTRICT NEED SPECIAL AUTHORIZATION, YOU KNOW, SOMETIMES URGENT TIMES.

BUT FOR ME, WITH THE CONVENIENCE OF VIDEOCONFERENCING, I WOULD THINK IT'S I'M WILLING TO WORK HARDER TO SUPPORT THE DISTRICT.

MEANING I'M WILLING TO DO MORE TO ATTEND MORE MEETINGS WHEN NEEDS ARISE.

THAT YOU NEED A SPECIAL AUTHORIZATION.

I WOULD RATHER ERROR ON THE CONSERVATIVE SIDE.

CONSERVATIVE SIDE.

THEN GRANTING THOSE POWERS TO THE SUPERINTENDENT.

YOU KNOW, I TRUST YOU, YOU HAVE MY TRUST.

BUT FOR ME, I LIVE BY THE PRINCIPLE THAT TRUST BUT VERIFY.

AND THAT'S MY THINKING.

I MEAN, I IN NO WAY I'M TRYING TO, YOU KNOW, DIMINISH WHAT VALUES YOU PROVIDED FOR THE DISTRICT. BUT BUT THAT'S MY TWO CENTS.

I WANT TO KNOW WHAT OTHER BOARD MEMBERS THINK.

THANK YOU, DOCTOR WONG. I HAVE A QUESTION.

[01:05:01]

I CAN'T HEAR YOU. TRUSTEE HUMPHREY.

OK, THANK YOU. I HAVE A QUESTION.

SARA, MAYBE YOU COULD HELP ANSWER THIS.

WHAT EFFORT DOES IT TAKE TO PUT TOGETHER A BOARD MEETING AGENDA AND SET UP A MEETING AND GET ALL THE PARTIES TOGETHER, GET EVERYBODY TO AGREE ON A DAY AND TIME THAT THEY CAN MEET? AND HOW MUCH HOW MUCH TIME DOES THAT COST VERSUS THE BENEFIT OF WITH NOT PASSING THIS RESOLUTION AND HAVING THAT OPPORTUNITY FOR YOU TO MAKE THE DECISIONS THAT YOU MIGHT NEED IN A TIMELY MANNER.

SO I'LL ALSO ASK THE ADMINISTRATIVE ASSISTANT TO THE BOARD OF TRUSTEES, SHARON NOWAK, TO CHIME IN AS WELL.

WE WOULD HAVE TO GO THROUGH POSTING PROCEDURES.

WE CAN. WE CAN ALWAYS CALL EMERGENCY MEETINGS.

BUT POSTING TIMELINES AND ALL OF THE THE STAFF WORK ON PRODUCING AGENDA ITEMS AND SUBMITTING THOSE FOR APPROVAL AND THEN PROVIDING THOSE TO THE BOARD IN ADVANCE, OF COURSE, WOULD ALL BE IN PLACE TO CALL MEETINGS.

SO, SHARON, I KNOW THAT THE EXACT TIMELINE.

THERE ARE CERTAIN RULES FOR EMERGENCY MEETINGS AND REGULAR MEETINGS.

DO YOU WANT TO CHIME IN FOR A SECOND? JUST TALK A LITTLE BIT ABOUT THAT.

IF WE HAVE A MEETING THAT WE ARE CALLING AN EMERGENCY MEETING, IT HAS TO BE BECAUSE OF SOMETHING THAT IS OF IMMINENT THREAT.

I'M PARAPHRASING HERE, BUT IT'S IT'S NOT AS THERE'S NOT AS MUCH LEEWAY AS.

WHEN YOU HAVE AN EMERGENCY MEETING, YOU DO NOT HAVE A LOT OF TIME IN ORDER TO MAKE THE DECISIONS. OTHERWISE, YOU HAVE TO POST 72 HOURS IN ADVANCE.

I MEAN, THERE IS ADDITIONAL HOURS SPENT PREPARING FOR THE MEETING, BUT OF COURSE THAT'S GONNA BE WEIGHED AGAINST THE BENEFIT OF HAVING THE MEETING.

AND I WOULD SAY THE FOUR ITEMS THAT I'M SEEING HERE I WOULD NOT CLASSIFY AS AN EMERGENCY MEETING. IF YOU GO INTO POLICY TO SEE WHAT WHAT IS CONSIDERED AN EMERGENCY.

MOST OF THESE THINGS ARE PART OF OPERATIONS THAT I WOULD SAY PROBABLY 72 HOURS OF POSTING IN ADVANCE WOULD BE PROBABLY THE RIGHT CALL ON SETTING UP A MEETING.

SO YOU KNOW IT'S NOT THAT WE CAN'T DO IT.

IT JUST IT DOES SLOW THINGS DOWN A BIT.

OK. THANK YOU.

BECAUSE IT'S HARD TO HERD CATS TOO.

THERE IS HOW MANY OF US.

7? I WASN'T GOING TO SAY THAT, BUT YES, THAT'S THAT'S A VERY BIG PIECE OF IT IS GETTING EVERYBODY SCHEDULED TOGETHER SEVEN BOARD MEMBERS AND THEN THE REST OF CABINET AS WELL.

TRUSTEE CHAMBERS, DID YOU HAVE YOUR HAND UP? YES, I DID. THANK YOU, PRESIDENT RICHARDS.

AND I THINK IT'S REALLY AN INTERESTING OBSERVATION IN IN THIS WHOLE THING.

WE'VE NEVER DONE A PANDEMIC BEFORE.

AND I KNOW THAT SOUNDS LIKE WE'VE HEARD THAT BEFORE.

BUT I HEAR A LOT OF PEOPLE TALKING ABOUT WE'VE KIND OF BEEN THROUGH THIS ADRENALINE RUSH AND IT'S BEEN AN EMERGENCY.

BUT NOW WE'RE FIGURING OUT THAT WE'VE GOT A TEMPORARY NEW NORMAL AND THAT TEMPORARY NEW NORMAL NORMAL DOES I THINK DID TAKE FOR US TO OPERATE A LITTLE BIT DIFFERENTLY.

I THINK THAT ALL OF US WOULD BE WILLING TO MEET OR TRY TO FIGURE OUT, EVEN THOUGH IT REQUIRES HERDING CATS, PERHAPS.

BUT AT THE SAME TIME, I THINK THAT THE TIMES THIS IS A REALIZATION JUST ASKING TO ADDRESS THOSE ISSUES THAT WE'VE BEEN AFFECTED BY BY COVID 19.

I THINK IT WOULD BE VERY IMPORTANT FOR US TO GIVE SOME SOME NIMBILITY.

HELP SUPERINTENDENT BONSER AND HER CABINET.

BE MORE NIMBLE AND BE ABLE TO RESPOND TO THE MESSAGES TO STUDENTS QUICKLY.

I DON'T GET THAT IN ANY WAY THAT SHE WOULD INVOKE THIS WITHOUT A GREAT DEAL OF IT BEING IMPORTANT AND IT NEEDING TO BE TIMELY AND SO.

SO I THINK THAT WE'RE ALL HERE TO BE ABLE TO SERVE AND DO OUR VERY BEST.

I THINK THESE ARE VERY UNIQUE TIMES AND WE REALLY DO NEED TO PROVIDE THAT.

WHETHER YOU WANT TO CALL IT JUST A LITTLE BIT MORE FLEXIBILITY, A LITTLE BIT OF BEING ABLE TO ADDRESS THINGS IN A QUICK [INAUDIBLE] FASHION.

THANK YOU. PERSONALLY, THAT THIS IS AN UNCERTAIN TIME AND I WOULD SAY, OOPS, I'M SORRY.

COMPUTER ISSUES, I WOULD SAY THAT THIS IS A VERY UNCERTAIN TIME AND I WOULD REALLY OFFER KUDOS TO SUPERINTENDENT BONSER AND HER TEAM BECAUSE OF THE FOUR ITEMS ADDRESSED IN THE RESOLUTION. SHE ALREADY HAS POLICY AND PERMISSION TO DO TWO OF THE FOUR B AND D ARE ALREADY WITHIN HER PURVIEW.

BUT IN ORDER TO BE VERY TRANSPARENT TO THE BOARD AND THE COMMUNITY, SHE SOUGHT TO PUT

[01:10:02]

THEM IN HERE. I FEEL VERY COMFORTABLE.

WE'LL MEET AS OFTEN AS WE NEED TO MEET, BUT THERE IS CERTAIN OVERHEAD AND TIMING IN TERMS OF BRINGING THE GROUP TOGETHER.

AND SO I FEEL VERY COMFORTABLE WITH WHAT'S BEEN PROPOSED.

IS THERE ANY FURTHER DISCUSSION BY THE TRUSTEES OR ANY MORE CONTRIBUTION THAT THE ADMINISTRATION WOULD LIKE TO MAKE? I'M SCANNING FOR HANDS.

SEEING NONE. THEN I WILL PROCEED TO VOTE BY ROLL CALL.

BECAUSE WE DO HAVE OUR MOTION AND SECONDED.

SO VICE PRESIDENT POWELL, ARE YOU IN FAVOR OR OPPOSED? IN FAVOR. THANK YOU, SECRETARY CHAMBERS, ARE YOU IN FAVOR OR OPPOSED? IN FAVOR. THANK YOU.

TRUSTEE HUMPHREY, ARE YOU IN FAVOR OR OPPOSED? IN FAVOR. THANK YOU.

TRUSTEE STOLLE, ARE YOU IN FAVOR OR OPPOSED? FAVOR. THANK YOU.

TRUSTEE WAANG.

ARE YOU IN FAVOR OR OPPOSED? OPPOSED.

THANK YOU. TRUSTEE WEAVER, ARE YOU IN FAVOR OR OPPOSED? I'M IN FAVOR. THANK YOU.

I'M IN FAVOR. SO THE MOTION PASSES 6 TO 1.

THANK YOU. THE NEXT ITEM IS A RESOLUTION OF THE BOARD REGARDING POLICIES, EAI

[C. Resolution of the Board Regarding Policies EIAA(LOCAL) Grading/Progress Reports to Parents: Examinations; and EIA(LOCAL) Academic Achievement: Grading/Progress Reports to Parents Presenter: Dr. Theresa Williams, Chief Operating Officer Time: 5 minutes]

AA LOCAL.

GRADING, PROGRESS REPORTS TO PARENTS EXAMINATIONS AND EIA LOCAL ACADEMIC ACHIEVEMENT GRADING PREVIOUS REPORTS TO PARENTS.

DR WILLIAMS WILL PRESENT.

DR WILLIAMS. ACTUALLY, I'M GOING TO STEP IN BEFORE DR.

WILLIAMS AND TALK ABOUT THIS, SO WHEN WE LOOKED AT ALL OF THE THE GRADING GUIDELINES AND AND THE ACTIONS THAT NEEDED TO BE TAKEN RELATED TO GRADING.

THERE ARE A COUPLE OF POLICIES THAT ARE IMPACTED BY THE RESOLUTION THAT WE DID NOT HAVE TO CHANGE POLICY.

WE COULD HAVE PUT THEM INTO THE RESOLUTION, BUT WE THOUGHT IT WAS REALLY IMPORTANT FOR CHANGES THAT AFFECT KIDS IN YEARS TO COME, THAT ARE LONG TERM, THAT THOSE BECOME A PART OF POLICY AND NOT A RESOLUTION.

YOU KNOW THAT THE DAY IS GOING TO COME AND AND THIS THIS IS GOING TO PASS AND WE'LL ALL GO BACK TO TO OUR REGULAR LIFE.

BUT KIDS AND FAMILIES THAT ARE IN A NEW GRADING SYSTEM ARE SITTING IN CLASSROOMS IN MIDDLE SCHOOL AND HIGH SCHOOL AND SENIOR HIGH RIGHT NOW THAT ARE NOT SENIORS.

AND SO RATHER THAN LEAVE SOME OF THOSE THAT INFORMATION IN JUST A RESOLUTION AS WE COULD, WE WENT AHEAD AND IT'S A LITTLE REDUNDANT.

BUT WE PUT IT INTO POLICIES SO THAT IN THE DAYS IN THE YEARS TO COME, WHEN A PARENT OR A FAMILY HAS A QUESTION ABOUT WHAT HAPPENED, THEY WILL NOT HAVE TO CHASE DOWN A RESOLUTION.

BECAUSE WHEN PEOPLE WANT TO KNOW WHAT THE BOARD HAS DECIDED, THEY WILL LOOK AT POLICY.