Dec 10, 2019 Regular Board Meeting

ALL RIGHT. GOOD EVENING. I AM TAMMY RICHARDS BOARD PRESIDENT AND I CALL TO

[1. CALL TO ORDER: 6:00 P.M.]

[00:00:06]

[2. CLOSED SESSION: 6:00 P.M.]

ALL THOSE IN FAVOR RAISE YOUR HAND MOTION CARRIES UNANIMOUSLY. THE BOARD WILL NOW ADJOURN TO CLOSED SESSION HAS AUTHORIZED UNDER SECTION 5 5 1 . 0 1 OF THE TEXAS GOVERNMENT CODE FOR THE FOLLOWING PURPOSES SECTIONS 5 5 1 . 0 7 1, 5 5 1 . 1 2 9 5 5 1 . 0 8 2 1, 5 5 1 . 0 7 6, 5 5 1 . 0 7 4. THE TIME IS 6 0 1 P.M.

GOOD EVENING. THE BOARD WILL NOW RECONVENE OPEN SESSION TODAY IS TUESDAY DECEMBER

[3. RECONVENE OPEN SESSION: 7:00 P.M.]

SO LET ME INTRODUCE MY FELLOW TRUSTEES AND STAFF SEATED TO MY LEFT ARE SARA BONSER SUPERINTENDENT OF SCHOOLS DR. THERESA WILLIAMS CHIEF OPERATING OFFICER JERI CHAMBERS BOARD SECRETARY TRUSTEE DR. HEATHER WANG TRUSTEE CODY WEAVER AND TRUSTEE NANCY HUMPHREY SEATED TO MY RIGHT ARE ANGELA POWELL FOR VICE PRESIDENT DAVID STOLLE BOARD MEMBER RANDY MCDOWELL CHIEF FINANCIAL OFFICER DAN ARMSTRONG ASSISTANT SUPERINTENDENT FOR TECHNOLOGY SERVICES DR. KATRINA HASLEY ASSISTANT SUPERINTENDENT FOR ACADEMIC SERVICES SUSAN MODISETTE ASSISTANT SUPERINTENDENT FOR STUDENT AND FAMILY SUPPORT SERVICES DR. KARY COOPER ASSISTANT SUPERINTENDENT FOR STUDENT ENGAGEMENT AND DISTRICT SERVICES AND SHARON NOWAK EXECUTIVE ASSISTANT TO THE SUPERINTENDENT AND BOARD OF TRUSTEES SUPERINTENDENT BONSER WILL YOU VERIFY THAT WE ARE IN COMPLIANCE WITH THE PROVISIONS OF THE TEXAS OPEN MEETINGS ACT REGARDING THE NOTICE FOR THIS MEETING. THANK YOU PRESIDENT RICHARDS YES. THIS MEETING HAS BEEN POSTED IN COMPLIANCE WITH PROVISIONS OF THE TEXAS OPEN MEETINGS ACT. THANK YOU. TONIGHT'S INSPIRATIONAL MESSAGE WILL BE DELIVERED BY BOARD VICE PRESIDENT ANGELA POWELL AS WE PLAN FOR THE YEAR AHEAD THIS SEASON OF GIVING PROVIDES US THE OPPORTUNITY TO PAUSE AND REFLECT ON IMPORTANT THINGS AROUND US. MOTHER THERESA QUOTED IS NOT HOW MUCH WE GIVE BUT HOW MUCH WE LOVE HOW MUCH LOVE WE PUT INTO GIVING SO THE SEASON I HOPE EVERYBODY ENJOYS THERE AND REFLECT ON WHAT THE MOMENTS THE SPECIAL MOMENTS THAT WE HAVE WITH THEIR FAMILY AND FRIENDS AND HAVE A HAVE A VERY MERRY CHRISTMAS. MERRY CHRISTMAS. THANK YOU. THANK YOU ANGELA. THE BOARD WELCOMES THE WILDCAT BATALLION JUNIOR RESERVE OFFICER TRAINING CORPS. THE WILDCAT BATTALION IS UNDER THE LEADERSHIP OF LIEUTENANT COLONEL RETIRED BARRY [INAUDIBLE] SENIOR ARMY INSTRUCTOR AND JROTC COORDINATOR AT PLANO SENIOR HIGH. AND FIRST SERGEANT RETIRED NICHOLAS HILL JROTC INSTRUCTOR AT CLARK AND VINES HIGH SCHOOLS THE WILDCAT BATTALION COLOR GUARD WILL DO US THE HONOR OF PRESENTING THE COLORS AND WHO WILL LEAD BOTH THE U.S. PLEDGE OF ALLEGIANCE AND THE PLEDGE THE TEXAS FLAG. WOULD EVERYONE PLEASE STAND FOR THE PLEDGE OF ALLEGIANCE.

[00:05:21]

[6. RECOGNITIONS]

HI MY NAME IS CAMERON COOK. I AM THE BATTALION COMMAND SERGEANT MAJOR. MY RANK IS CADET COMMAND SERGEANT MAJOR. I'M A JUNIOR AT PLANO SENIOR HIGH SCHOOL. AND MY JOB IS TO BASICALLY ASSIST THE BATTALION COMMANDER AND ANYTHING RELATED TO THE NONCOMMISSIONED OFFICERS OF THE BATTALION. HI I'M ROSEMARY [INAUDIBLE] I'M PRIDE I'M A PRIVATE AND I AM A SQUAD LEADER FOR CLARK HIGH SCHOOL I'M CADET SECOND LIEUTENANT CASTILLO. I'M CHARLIE COMPANY COMMANDER AND A THE COLOR GUARD COMMANDER HELLO. I'M CADET FIRST LIEUTENANT MIGUEL [INAUDIBLE] I'M THE LOGISTICS OFFICER SO I AM IN CHARGE OF HANDING ALL THESE CADETS THEIR UNIFORMS AND THEIR AWARDS. I'M CADETS SERGEANT STEVENS. I'M A SQUAD LEADER AND THAT'S PRETTY MUCH IT. HI MY NAME IS [INAUDIBLE] I'M A SQUAD LEADER VINES AND MY RANK IS STAFF SERGEANT. HI I'M STAFF SERGEANT [INAUDIBLE] AND I AM A PLATOON SERGEANT AT VINES HIGH SCHOOL. HI MY NAME IS EMILY JUAREZ. I'M ALPHA COMPANY'S FIRST SERGEANT AND I'M A SOPHOMORE AT VINES HIGH SCHOOL. HI I'M [INAUDIBLE] STEPHENS. I'M BRAVO COMPANY'S FIRST SERGEANT. MY RANK AS A CADET SERGEANT FIRST CLASS. AND THIS IS MY SECOND OF ROTC. HI MY NAME IS CADET SERGEANT FIRST CLASS CODY BRADSHAW AND I AM FIRST PLATOON SERGEANT OF ALPHA COMPANY AND I'VE BEEN IN ROTC FOR TWO YEARS NOW. I WANT TO THANK YOU ALL. THERE'S A NOTE HERE THAT I'D LIKE TO SHARE THAT THE INSPECTION IS HELD EVERY THREE YEARS AS PART OF A COMPREHENSIVE EVALUATION PROGRAM. THE WILDCAT BATTALION SCORED NINETY SEVEN OUT OF A HUNDRED AND IS THE TOP AND IS IN THE TOP 10 PERCENT OF ALL ARMY JROTC UNITS IN THE WORLD. A GOLD STAR DEVICE IS WORN ON THE UNIFORM TO SYMBOLIZE THIS DISTINCTION. SO CONGRATULATIONS ON AS THEY WOULD SAY MAXING OUT AND GETTING THE A PLUS. SO THANK YOU AGAIN STUDENTS. WE SINCERELY THANK YOU FOR BEING HERE AND SEEING YOU ALL HEARING ABOUT YOUR ACCOMPLISHMENTS IS QUITE INSPIRING. THE NEXT SECTION IS PUBLIC COMMENT. WE HAVE NO CARDS FOR PUBLIC COMMENT SO WE WILL PROCEED TO THE NEXT AGENDA ITEM WE WILL

[8. CONSENT AGENDA]

[00:10:06]

[A. 2020 - 2021 School Calendar Presenter: Dr. Theresa Williams, Chief Operating Officer Time: 10 minutes]

WILLIAMS. EVERYONE HAS A COPY OF THE CALENDAR IN FRONT OF YOU. I WANTED TO SHARE JUST A LITTLE BIT OF INFORMATION SINCE THE LAST TIME THAT WE CAME BEFORE YOU TO PRESENT THE DRAFTS WE HAVE TAKEN THE CALENDAR DRAFTS FOR SOME ADDITIONAL VETTING TO OUR PRINCIPAL AND LEADERSHIP TEAM MEETING AND TO OUR FACULTY COUNCIL.

THOSE GROUPS SHARED THEIR FEEDBACK WITH US VIA A SURVEY. THEIR FEEDBACK INDICATES A 66 PERCENT PREFERENCE FOR THE CALENDAR DRAFT THAT IS BEING PROPOSED TONIGHT WHICH WAS THE ORIGINAL CALENDAR A FEATURES OF THAT CALENDAR JUST AS A REMINDER. THERE ARE ONE HUNDRED AND SORRY. WE'VE GOT OUR ONE HUNDRED AND SEVENTY FIVE INSTRUCTIONAL DAYS AND ONE HUNDRED AND EIGHTY SEVEN TEACHER DAYS. AS MENTIONED IN LAST MONTH'S REPORT THE CALENDAR WAS REDUCED BY TWO DAYS WITH PILLAR 3 OF THE STRATEGIC PLAN IN MIND. THIS THIS CALENDAR ALLOWS FOR MORE MORE COMPETITIVE COMPENSATION PLAN BY REDUCING THE NUMBER OF TEACHER WORK DAYS BY THOSE TWO DAYS. THIS REDUCTION IN DAYS COMES WITH NO REDUCTION IN SALARY OR IN THE LENGTH OF THE TEACHER'S WORK DAY. IT IS ACCOMPLISHED BY STARTING FIVE MINUTES EARLIER AT THE ELEMENTARY AND MIDDLE SCHOOL LEVELS WITH HIGH SCHOOLS AND SENIOR HIGH SCHOOLS START REMAINING UNCHANGED.

THE CALENDAR ALLOWS THE DISTRICT TO INCORPORATE EXTENDED PLANNING AND PROFESSIONAL LEARNING THROUGHOUT THE YEAR. AND THEN A LITTLE BREAKDOWN OF THE CALENDAR. WE THIS CALENDAR HAS THE FIRST GRADING PERIOD IS FORTY ONE DAYS. SECOND GRADING PERIOD IS FORTY THREE DAYS FOR A TOTAL OF 84 INSTRUCTIONAL DAYS IN THE FIRST SEMESTER. THAT INCLUDES TWO STUDENT HOLIDAYS AND THE FIRST GRADING PERIOD TO STAFF DAYS FOR PROFESSIONAL LEARNING AND THE FIRST GRADING PERIOD. WE'VE GOT FIVE STUDENT TEACHER HOLIDAYS IN THE SECOND AND TWO TRADE DAYS IN THAT SECOND SEMESTER AS WELL. SECOND GRADING PERIOD. SORRY. SO THE SECOND SEMESTER WINTER BREAK AGAIN FOR STUDENTS IS 12 DAYS AND THEN FOR TEACHERS IS ELEVEN DAYS. OUR SECOND SEMESTER PICKS UP WITH GRADING PERIOD THREE WITH 45 DAYS STUDENT TEACHER HOLIDAYS 7 STAFF WORKDAYS TO FOR A TOTAL OF 46 INSTRUCTIONAL DAYS IN THE FOURTH GRADING PERIOD AND WE'VE GOT 91 TOTAL IN THAT SECOND SEMESTER. SO REALLY QUICKLY WE LOOKED AT THE COMMENTS FROM THESE TWO GROUPS AND KIND OF SUMMARIZE THE PROS AND CONS THE PROS INCLUDED A MIDWEEK START IN AUGUST AND A MIDWEEK START. AFTER THE BREAK IN JANUARY A PROFESSIONAL LEARNING DAY THAT FOLLOWS LABOR DAY RATHER THAN BEING OFFERED THE FRIDAY BEFORE AS WE SAW ON SOME OF THE OTHER CALENDARS WINTER BREAK IS LONGER AT THE BEGINNING RATHER THAN IN JANUARY AND INCLUDES THREE WEEKENDS OFF A JANUARY EXTENDED EXTENDED PLANNING DAY TIED TO THREE TO A THREE DAY WEEKEND. STUDENTS STAFF HOLIDAYS EVERY MONTH FROM SEPTEMBER THROUGH APRIL. SPRING BREAK ALIGNS WITH SURROUNDING DISTRICTS FINAL EXAMS ARE CONTAINED IN ONE WEEK RATHER THAN BEING SPLIT ACROSS A WEEKEND PROFESSIONAL LEARNING TUESDAYS AFTER HAVING A MONDAY OFF A FRIENDLY SPRING TESTING SCHEDULE AND THEY LIKE THE TEACHERS START DATE. SOME OF THE CONS OFFERED WERE ALSO SOME OF THE SAME PROS SO A MIDWEEK START FOR SOME IN THIS GROUP WAS CONSIDERED A CON. MOST OF THE PEOPLE IN THIS GROUPING STAFF WERE IN FAVOR OF THAT

[00:15:05]

SO THE THE END OF THE SEMESTER WOULD BE ON THE 19TH. OK. SO HOW DOES THAT WORK FROM A TEACHING AND LEARNING POINT OF VIEW. HOW DOES THAT WORK. IN TERMS OF ASSESSMENTS ARE KIDS GOING GONNA HAVE SPRING BREAK AND AND HAVE TO COME BACK AND DO ASSESSMENTS HAVE PROJECTS DUE. I MEAN I JUST ALWAYS HATE TO BURDEN THE KID OVER A LONG LONG BREAK. WE DON'T HAVE DISTRICT SPECIFIC ASSESSMENTS ALL THE TIME SO I THINK THERE IS THE RISK THAT STUDENTS WOULD HAVE ASSIGNMENTS THAT LAST WEEK AND THAT CHOICE IS SPRING BREAK WAS TO ALIGN WITH OTHER DISTRICTS NOT TO ALIGN WITH COLLIN COLLEGE.

YEAH WELL I KNOW IT WAS AN ATTEMPT TO COLLIN HAS NOT PUT THEIR CALENDAR OUT AND CERTAINLY WE COULD CONSIDER PUSHING IT BACK. THERE WAS A FAVORABLE AMOUNT OF COMMENTS THAT THEY FELT LIKE THE EIGHTH WAS REALLY COMING EARLY. AND I WOULD SAY THAT ANY KIND OF MOVEMENT OR ANY TONIGHT. I MEAN THAT WOULD BE ONE THAT WOULD BE AN EASY SHIFT BECAUSE THERE'S JUST MAYBE THAT BACK WEEK IT WOULD BETTER ALIGN WITH THE END OF. THE FOURTH GRADING PERIOD AND STARTING WITH THAT. I'M SORRY WITH THE 3RD AND STARTING THE 4TH. RIGHT. SO I KNOW A LOT OF TIMES IN THE PAST OTHER DISTRICTS HAVE WAITED TO SEE WHAT WE WERE GOING TO DO TO ESTABLISH CALENDARS ARE WE STILL IN THAT SAME MODE OR OTHER DISTRICTS ALREADY ADOPTING. HAVE THEY ALREADY ADOPTED THE EIGHTH AS THE WEEK OF SPRING BREAK. FRISCO HAS ADOPTED THE EIGHTH AND THE CALENDAR THAT ALLEN IS PROPOSING ALSO HAS THE 8TH. SO THOSE ARE THE TWO THAT WE KNOW FOR SURE THAT WE'VE SEEN IN TALKING TO COLLIN YOU KNOW THEY CAN'T SAY FOR SURE BECAUSE THEY HAVEN'T DECIDED BUT THEY INDICATED THAT THEY WON'T

[00:20:02]

OKAY. THANK YOU. SO WOULD THAT MAKE THE THIRD SEMESTER HAVING 40 INSTRUCTIONAL DAYS IN THE FOURTH SEMESTER HAVING 51. WHERE DO HAVE THOSE NUMBERS BACKWARDS. I DON'T HAVE THE NUMBERS RIGHT IN FRONT OF ME BUT YES IT WOULD BE BASICALLY FIVE MORE DAYS TO THE FOURTH AND FIVE LOST TO THE THIRD FROM THE NUMBERS THAT LESLEY GAVE AND AND BUT YOU'RE ALSO CORRECT THAT WE DO. WE ARE HEAVY AND IN TESTING MODE DURING THAT FOURTH AND THAT'S WHERE WE'RE GONNA LOSE INSTRUCTIONAL DAYS TO TESTING ANYWAY SO IT MAY BALANCE ITSELF OUT. AND THAT'S ONLY A ONE DAY DIFFERENCE FROM THE FIRST SEMESTER SO IT SHOULDN'T MAKE TOO BIG OF AN IMPACT FOR TEACHERS.

THAT MIGHT BE SIMILAR TO WHAT WE HAVE. THAT'S WHAT WE'RE TRYING TO RESOLVE HERE IS WHAT WE'RE DOING THIS YEAR. I DON'T KNOW WHAT THE NUMBER OF DAYS IS THAT IT'S AT THE BOTTOM OF THAT CALENDAR. I DON'T HAVE A COPY OF LAST YEAR'S. I'M SORRY. WE HAVE THE NUMBER OF DAYS IN EACH GRADING PERIOD ON THE CALENDAR. I THINK IT'S A GOOD IDEA THAT WE SHOULD CONSIDER STARTING THE FOURTH GRADING PERIOD ON THE 15TH. MARCH 15 THERESA DO YOU KNOW HOW MANY DAYS THAT TAKES AWAY ON AVERAGE INSTRUCTIONAL DAYS FOR A STAR AND EOC. WE TALKED ABOUT THAT I GUESS LAST TIME AND IT'S GONNA BE A LITTLE BIT DIFFERENT FOR EVERY GRADE BECAUSE EVERY GRADE LEVEL HAS DIFFERENT TESTINGS DAYS AND SO ONE OF THE OTHER THINGS THAT IS IN THERE IS OUR HIGH SCHOOLS AND SENIOR HIGHS ARE ALSO TAKING AP AND IB EXAMS AS WELL SO IT'S VARIED BY GRADE

[00:25:03]

OKAY. AND THEN TO COMPARE THE TO THIS YEAR THE SEMESTERS BREAK DOWN WITH 44 43 AND THAT FIRST SEMESTER THE GRADING PERIODS 42 48. SO THERE IS A DIFFERENCE THERE WITH AND IT ENDS BEFORE SPRING BREAK AND BEGIN PICKS UP AFTER SPRING BREAK THIS YEAR. THANK YOU. SO THIS IS THE CALENDAR THAT THE ADMINISTRATION IS PROPOSING. IF AS A BOARD WE WOULD LIKE TO MAKE THE ADJUSTMENT WE JUST DISCUSSED. I THINK THAT WOULD NEED TO BE MENTIONED IN THE MOTION EXCUSE ME. LET ME GET THE RIGHT SPOT. I MOVE THAT THE BOARD OF TRUSTEES APPROVES THE 2020 20 21 CALENDAR SCHOOL CALENDAR WITH THE AMENDMENT OF THE THIRD GRADING PERIOD TO END ON TO END ON THE FIFTH I THINK IS WHAT IT SAYS. THANK YOU. THE 5TH OF MARCH. SECOND. I HAVE A MOTION BY JERI CHAMBERS A SECOND BY CODY WEAVER THAT THE BOARD OF TRUSTEES APPROVES THE 2020 2021 SCHOOL CALENDAR AS PRESENTED WITH THE AMENDMENT TO CHANGE THE THIRD GRADING PERIOD IN TO MARCH THE 5TH. THAT'S CLOSE I GUESS WHAT YOU SAID OKAY. IS THERE ANY FURTHER DISCUSSION. WE'LL NOW PROCEED TO VOTE ALL THOSE IN FAVOR RAISE YOUR HAND MOTION CARRIES UNANIMOUSLY. THANK YOU. I KNOW Y'ALL ARE RELIEVED. WE HAVE A CALENDAR.

THANK YOU LESLEY. WE WILL NOW MOVE TO REPORTS ON THE AGENDA AND WE HEAR FIRST

[10. REPORTS]

[00:30:05]

AND WE'VE ALREADY BEGUN THAT AS ALL THE DEPARTMENT LEADERS ARE BEGINNING TO COME OR HAVE HAVE BEEN WORKING ON COMING THROUGH THEIR BUDGETS AND EVALUATING ANY EXPENDITURES THAT THEY HAVE EVEN IN THIS CURRENT BUDGET BECAUSE THAT SETS THE STAGE FOR THE NEXT BUDGET. LAST YEAR WE IMPLEMENTED THE ZERO BASE BUDGET PROCESS FOR DEPARTMENTS AND WE'RE GOING TO TAKE THAT TO ANOTHER LEVEL THIS YEAR. SO IT'S A PROCESS ANYTIME YOU IMPLEMENT A NEW BUDGET PROCESS. AND SO WE WILL BE DIGGING DEEPER AND GOING INTO MORE DETAIL AND AGAIN THAT THAT PROCESS HAS ALREADY BEGUN. WE WILL PROVIDE CAMPUS BUDGET ALLOCATIONS AND RESOURCES THAT MEET THE NEEDS OF THE STUDENTS AND ADHERE TO THE STATE AND FEDERAL GUIDELINES. OUR GOAL IS TO MAINTAIN ADEQUATE FUND BALANCED RESERVES AND THEN OF COURSE ADJUST RESOURCES TO ADDRESS OUR DECLINING ENROLLMENT. SO LOOKING AT IT STAFFING MODELS OTHER RESOURCES AND AS OUR ENROLLMENT HAS DECLINED AND APPEARS TO CONTINUE TO DECLINE TO ADJUST ACCORDINGLY AND THEN NEXT OF COURSE. HOUSE BILL 3 IMPLEMENTATION WE'RE WELL UNDERWAY IN THE CURRENT YEAR BUDGET THAT'S MOST OF THAT WE DID KNOW AS WE ENTERED INTO THE 1920 BUDGET BUT WE'VE BEEN MAKING ADJUSTMENTS AS WE GO BUT FOR THE COMING YEAR IT WILL BE THE FULL IMPLEMENTATION OF HOUSE BILL 3 AND AS WE CONTINUE TO GET MORE INTERPRETATION FROM THE TEXAS EDUCATION AGENCY SOME OF THOSE AREAS OF COURSE ARE THE EARLY EDUCATION ALLOTMENTS. SO WE KNOW THAT GOES TO FUND THE SECOND HALF DAY OF PRE-K BUT ALSO IMPLEMENTING AND CONTINUING TO IMPLEMENT K THROUGH 3 READING IN MATH AND READING ACADEMIES THE COLLEGE AND CAREER MILITARY READ READINESS ALLOTMENT. WE'LL CONTINUE TO IMPLEMENT THAT ON SAT, ACT AND TSIA A REIMBURSEMENTS INDUSTRY BASED CERTIFICATIONS AND A THROUGH F ACCOUNTABILITY DYSLEXIA FUNDING WAS ALSO NEW THIS YEAR SO WE WILL CONTINUE IMPLEMENTING THAT IN THE FUNDING. AND LASTLY AS FAR AS WHAT'S ON THE LIST ANYWAY IS COMPENSATORY EDUCATION. AND AS YOU KNOW THAT WAS EXPANDED TO NOT ONLY BE ABLE TO BE SPENT ON THE 13 AT RISK CRITERIA BUT WE CAN ALSO SPEND THAT ON ANY ECONOMICALLY DISADVANTAGED STUDENT. SO WE'LL CONTINUE TO LOOK AT SUPPLEMENTAL SERVICES AND OTHER PROGRAMS THAT WE CAN FUND OUT OF THOSE FUNDING SOURCES. WE TALKED ABOUT THE DEPARTMENT BUDGETS AND HOW WE'RE GOING TO CONTINUE TO ENHANCE THAT ZERO BASED BUDGET YOU'RE FAMILIAR WITH THAT WE'RE ALSO GOING TO BE DIGGING DEEP INTO EXTRA DUTY PAY SUBSTITUTES HOW OFTEN TEACHERS ARE OUT OF THE CLASSROOM. AS YOU KNOW 85 PERCENT OF OUR BUDGET IS SALARY AND RELATED WHICH INCLUDES SUBSTITUTES AND EXTRA DUTY PAY SO WE WILL BE EVALUATING ALL OF THAT TRYING TO GET A BETTER MORE STREAMLINED STRUCTURE AND THEN CAMPUS BUDGETS. YOU'RE ALSO FAMILIAR. SORRY. YOU'RE ALSO FAMILIAR LAST YEAR HOW WE WENT TO A STUDENT ALLOCATION ON EACH ONE OF THESE DIFFERENT ALLOTMENTS. SO EACH CAMPUS IS RECEIVING FUNDS BASED ON THEIR THEIR EXACT STUDENT POPULATION AND THEIR SPECIAL NEEDS AND THEIR SPECIAL PROGRAMS AND SO ALSO THAT WE'VE GOT THE NEW ALLOCATIONS THIS YEAR THAT WE'LL BE LOOKING AT ON EARLY ED AND COLLEGE AND CAREER MILITARY READY AND SO THAT IS OUR PLAN OF WHERE WE'RE AT. AS FAR AS THE BUDGET GOES AND CALENDARS AND I'D BE HAPPY TO TAKE ANY QUESTIONS IF YOU HAVE ANY. SO RANDY I DON'T HAVE A QUESTION. I DO HAVE A REQUEST AN ADDITION BECAUSE I LIKE SEEING IF Y'ALL DO MORE WORK. SURE. IN JUNE. PROBABLY IS WHERE I THINK THIS WOULD FIT. IF YOU COULD SINCE THIS IS THE FIRST FULL YEAR OF HOUSE BILL 3 IF YOU COULD PRESENT TO THE BOARD YOUR THOUGHTS ON HOUSE BILL THREE AND ANYTHING THAT NEEDS A LEGISLATIVE FIX. WELL WE CAN THEN ADOPT THAT AS PART OF OUR LEGISLATIVE AGENDA AND GET THAT BALL ROLLING BECAUSE WE'LL NEED TO BE ON THAT. WELL IN ADVANCE OF THE NEXT

[00:35:05]

DOES THE BOARD HAVE ANY OTHER QUESTIONS ABOUT SCHEDULE. NO. OK. ALL RIGHT. WE WILL NOW HEAR A COMMUNICATIONS DEPARTMENT UPDATE FROM LESLEY RANGE-STANTON EXECUTIVE DIRECTOR FOR COMMUNICATIONS MS. RANGE STANTON. THANK YOU AGAIN. I AM HAPPY TO BE HERE. NOT THAT I WASN'T HAPPY ABOUT PRESENTING THE CALENDAR BUT I AM VERY VERY HAPPY TO BE PRESENTING TO YOU GUYS ABOUT ALL THE GREAT WORK THAT OUR TEAM DOES SPEAKING OF OUR WHOLE DEPARTMENT IS HERE TONIGHT. WILL YOU GUYS STAND UP SO YOU CAN SEE WHO DOES THIS AMAZING WORK THAT WE'RE ABOUT TO TALK ABOUT. WE'VE GOT. TWO MORE. WELL THEY'RE BACK THERE THEY'RE WAVING. SO THIS IS OUR WHOLE TEAM. AND I KNOW GLORIA IS SITTING DOWN BUT WE STILL CONSIDER HER PART OF OUR EXTENDED FAMILY. SO WE'RE LIKE I SAID VERY EXCITED TO SHARE WITH YOU SOME OF THE WORK THAT WE ARE DOING HERE ARE JUST A FEW THINGS THAT THE COMMUNICATIONS DEPARTMENT HANDLES PUBLIC RELATIONS AND MEDIA RELATIONS EMERGENCY COMMUNICATIONS A COMPREHENSIVE WEBSITE AND MOBILE APP SOCIAL MEDIA PUBLICATIONS VIDEO PRODUCTION SPECIAL EVENTS OUR RETIRED SENIORS VALUED IN PLANO PROGRAM MARKETING AND PRINT COLLATERALS AND PROVIDING COMMUNICATIONS ADVICE AND SUPPORT IN OTHER AREAS ACROSS THE DISTRICT AS NEEDED NOT MENTIONED HERE'S THE CALENDAR AND THE CALENDAR. THAT'S RIGHT.

SO TONIGHT WHAT WE'RE GOING TO DO BECAUSE WE HAVE SO MANY THINGS TO COVER AND YOU KNOW WE COULDN'T REALLY MAKE UP OUR MIND HOW TO NARROW IT DOWN BUT WE'RE GOING TO DO FIVE FAST FACTS ABOUT SOME OF OUR EXISTING AND ONGOING WORK AND THEN WE'RE GOING TO WRAP UP WITH INFORMATION ABOUT A COUPLE OF NEW INITIATIVES BEFORE I GET TO THE FAST FACTS. OUR TEAM THOUGHT IT WOULD BE APPROPRIATE FOR US ESPECIALLY TO SHOW YOU A QUICK OVERVIEW OF WHAT WE DO. SO WE PRODUCED A BRIEF DEPARTMENT SIZZLE REEL.

LET'S TAKE A LOOK. LET'S SEE IF I CAN GET THIS GOING.

[00:42:13]

WE'RE GOING TO START OUR FAST FACTS. I HAVE TO GET OUT OF THIS IF I REMEMBER OK IT'S A LITTLE TRICKY WITH GOOGLE SLIDES. OK. SO OUR FIRST FAST FACTS ARE ABOUT MEDIA AND SOCIAL MEDIA MEDIA COVERAGE. DISTRICT WIDE IS COORDINATED THROUGH THE COMMUNICATIONS DEPARTMENT. WE PROVIDE MEDIA TIPS AND RESOURCES FOR CAMPUSES ON OUR WEB SITE AT PISD.EDU/PUBLICITY. OUR SECOND FACT THAT WE'D LIKE TO SHARE IS CURRENTLY PLANO ISD HAS MORE THAN 22000 FACEBOOK FOLLOWERS AND OVER 42,000 TWITTER FOLLOWERS. AND LOOKING AT THOSE PERCENTAGES IT'S NO WONDER THAT TWITTER ACCOUNTS FOR 76 PERCENT OF THE DISTRICT'S SOCIAL MEDIA EXPOSURE. WHILE FACEBOOK ACCOUNTS FOR 16 PERCENT THAT HAS CHANGED A LOT OVER THE YEARS OUR MEDIA EXPOSURE INCREASED THIS COMPARED TO THIS TIME LAST YEAR BY 47 PERCENT. WHILE SOCIAL MEDIA INCREASED BY 51 PERCENT DURING THAT SAME TIME. ONTO OUR WEB SITE OUR TEAM TOLD ME TO WAIT AND TALK ABOUT THIS AT THE END BECAUSE I TEND TO GO ON AND ON ABOUT THE WEBSITE BUT I PROMISE NOT TO DO THAT. WE HAVE A 40 THIS YEAR WE EXPERIENCED A 47 PERCENT INCREASE OF WEB SITE USERS. THE COMMUNICATIONS AND INSTRUCTIONAL TECHNOLOGY DEPARTMENTS COLLABORATE TO CONTINUOUSLY IMPROVE THE SITE AND WE'VE ROLLED OUT SEVERAL UPDATES AND FEATURES JUST THIS YEAR. WE PLAYED A LITTLE GAME TO SEE WHO NOTICED SOME OF OUR NEW FEATURES BUT WE WON'T DO THAT TO YOU GUYS TONIGHT. I DON'T HAVE TIME TO LIST ALL OF THE NEW FEATURES BUT I DO WANT TO POINT OUT A MAJOR CHANGE TO THE MAIN MENU CHANNEL THE CHANNEL PREVIOUSLY CALLED PROGRAMS AND SERVICES WAS RENAMED STUDENTS AND FAMILIES AND THAT IS TO BETTER ENGAGE OUR AUDIENCES BASED ON THEIR RELATIONSHIP TO THE DISTRICT. SO WHEN THEY COME TO OUR SITE AS DR. WILLIAMS SUGGESTED THEY NEED TO SEE WHO THEY ARE AND KNOW WHERE TO GO.

THE MAIN MENU ALSO NOW HAS WHAT WE CALL MEGA MENUS WHICH HELP ORGANIZE INFORMATION FOR EASY ACCESS. WE NOTICED THAT EVEN WITH AN INCREASE OF USERS OVER THE PAST YEAR THE LENGTH OF THE SESSIONS THE TIME IN SESSIONS IS DECREASING WHICH WE SEE AS AN INDICATION THAT USERS ARE FINDING INFORMATION FASTER. OUR SITE IS ACCESSED.

NUMBER THREE OUR SITE IS ACCESSED MORE OFTEN BY MOBILE PHONES AT 56 PERCENT THAN BY DESKTOPS AT 40 PERCENT AND THE REMAINING 4 PERCENT PERCENT WOULD BE TABLETS SO THAT IS INTERESTING THAT HELPS US KNOW HOW TO DELIVER THE INFORMATION GRAPHICALLY THE TOP VISITED PAGES OTHER THAN THE HOME PAGE ARE THE GRADE BOOK THE

[00:45:04]

THEY ARE A VERY IMPORTANT PART OF OUR EXTENDED FAMILY WHEN IT COMES TO THE WEB SITE. I EVEN ASK THEM TO BE HERE TONIGHT BUT I GUESS THEY HAD BETTER THINGS TO DO.

BUT WE TRY TO MEET EVERY THURSDAY IF WE CAN TO TALK ABOUT THE WEB SITE AND THE SOCIAL MEDIA BECAUSE THAT'S OUR BIGGEST ENGAGEMENT TOOL SO MOVING ON SPEAKING OF THE MOBILE APP. HERE WE GO. SO THESE ARE REALLY FAST FACTS ABOUT THE MOBILE APP.

THE MOBILE APP CLOSELY RELATED TO OUR WEB SITE IT WAS LAUNCHED IN 2018 AND WE DID A BIG PUSH FOR THE MOBILE APP ASSOCIATED WITH THE TIP LINE AS YOU GUYS MIGHT REMEMBER. THE MOBILE APP PROVIDES ACCESS TO STUDENT GRADES AND ATTENDANCE. IT PROVIDES NOTIFICATIONS AND ALERTS ABOUT CAMPUS SPECIFIC CONCERNS AND STUDENT INFORMATION. IT PROVIDES AN ADDITIONAL COMMUNICATION CHANNEL FOR DISTRICT WIDE ANNOUNCEMENTS. IT'S AN EASY ACCESS TO THE PLANO ISD TIP LINE AND IT PROVIDES USERS ACCESS TO DISTRICT TO A DISTRICT DIRECTORY AND SCHOOL CONTACT. IT'S REALLY IMPORTANT THAT EVERYONE KNOWS THAT IN ORDER TO REALLY ENJOY AND EXPERIENCE THE MOBILE APP LOGGING IN IS SUPER IMPORTANT. SO THERE'S A LITTLE LOG IN BUTTON THEIR PARENTS CAN LOG IN WITH THEIR PARENT PORTAL LOG INS STUDENTS AND STAFF LOG IN WITH THEIR NETWORK LOG INS AND ONCE YOU DO THAT IT CHANGES YOUR WORLD AS TO HOW YOU CAN RELATE TO THE DISTRICT. SO THE NEXT. THIS IS REALLY FUN. OUR PUBLICATIONS ARE THEY THEY THEY SUPPORT EVERYTHING WE DO IN THE DISTRICT SO THEY HELP PROMOTE VARIOUS DISTRICT PROGRAMS AND INITIATIVES INCLUDING THE STRATEGIC PLAN SPECIAL EVENTS LEGISLATIVE PRIORITIES THE ACADEMY PROGRAMS OF PLANO AND THE PLANO ISD EDUCATION FOUNDATION. WE'D LIKE TO HAVE A LOT OF FUN WITH OUR OUR PUBLICATIONS AND AS A RESULT THIS IS AN AWARD WINNING AREA AS WELL. THE DISTRICT HAS NEARLY FORTY ONE THOUSAND NEW SUBSCRIBERS THAT'S THE NEWSLETTER THAT GOES OUT TO THE COMMUNITY AND 6400 DISTRICT DIGEST SUBSCRIBERS SUBSCRIBERS. THAT'S OUR STAFF NEWSLETTER OUR PUBLICATIONS HAVE EARNED 13 TEXAS SCHOOL PUBLIC RELATIONS ASSOCIATION AWARDS OVER THE PAST THREE YEARS INCLUDING TWO BEST OF CATEGORY AND EIGHT GOLD STAR AWARDS. OUR PUBLICATIONS HAVE EARNED SIX NATIONAL SCHOOL PUBLIC RELATIONS ASSOCIATION AWARDS OVER THE PAST THREE YEARS INCLUDING TWO AWARDS OF EXCELLENCE AND FOUR AWARDS OF MERIT. AND THE DISTRICT NEWS IS ALSO PUBLISHED THROUGH CUSTOMIZED FEEDS WITHIN THE DISTRICT'S MOBILE APP. SO WE WERE TRYING TO PROVIDE AS MANY OPPORTUNITIES FOR PEOPLE TO TO RECEIVE THEIR NEWS IN WAYS THAT THEY WANT TO RECEIVE IT. AND THE MOBILE APP IS ONE OF THOSE WAYS. AND SO IF YOU'RE CONNECTED THROUGH THE MOBILE APP YOU'RE GETTING OUR NEWS AND YOU CAN SUBSCRIBE TO THE NEWS THAT YOU WANT TO RECEIVE. SO THERE'S ANOTHER REASON TO DOWNLOAD THE APP. SO ONE OF OUR MOST VISIBLE AREAS IS SPECIAL EVENTS AND WE SAW THAT AND THIS IS A REAL IT WAS HARD TO SAY. IT WAS SEEMED IMBALANCED BUT WE'D HAVE SO MANY GREAT EVENTS AND THEY ARE REALLY WELL DONE. AND IT'S NO MISTAKE THAT WE DON'T DO IT ALONE. WE WORK COLLABORATIVELY WITH OTHER DEPARTMENTS TO PRODUCE OUR FIVE LARGEST EVENTS ANNUALLY AND A NUMBER OF SMALL EVENTS THOSE LARGE EVENTS WOULD INCLUDE THE WELCOME HOME BACK TO SCHOOL STAFF CELEBRATION THE ANNUAL MLK DIVERSITY CELEBRATION THE RETIREMENT AND SALUTE TO SERVICE EVENT IN APRIL THE TEACHER OF THE YEAR GALA IN MAY AND THEN WE WRAP UP THE YEAR WITH GRADUATION WHICH IS REALLY FOUR EVENTS. LAST YEAR WE HAD AN ADDITIONAL SPECIAL EVENT THE STATE OF THE DISTRICT WHICH WAS A VEHICLE TO UNVEIL THE NEW STRATEGIC PLAN SOME OTHER FACTS ABOUT ABOUT EVENTS SPECIAL EVENTS ARE ATTENDED BY MORE THAN 40000 GUESTS EACH YEAR. AND AS WE SAW IN THE VIDEO A LOT OF THOSE ARE GRADUATION GUESTS AND 2019 MORE THAN 250 STUDENTS PARTICIPATED IN THE ANNUAL MLK DIVERSITY CELEBRATION. THE WELCOME HOME EVENT BENEFITS FROM THE COLLABORATION OF MORE THAN 90 PLANO ISD STAFF MEMBERS.

[00:50:03]

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 OFFERED. IT LOOKED INTERESTING TO KEEP US IN TOUCH WITH THE SCHOOLS WE DON'T HAVE CONTACT WITH THE SCHOOLS USED WHEN YOU'RE A PARENT. I THINK THAT'S IMPORTANT. WE'RE PAYING OVER TWENTY SIX HUNDRED DOLLARS A YEAR IN SCHOOL TAXES. WE'RE INVESTORS. IT'S NICE TO SEE HOW OUR MONEY IS BEING SPENT. IT IS REALLY FUN AND I'M LEARNING THINGS I NEVER KNEW HOW TO DO. PLUS I'M MEETING NEW PEOPLE AND IT'S IT'S REALLY GREAT. I WANT TO THANK THAT BOARD OF TRUSTEES IN PARTICULAR FOR SUPPORTING PROGRAMS LIKE RSVP AND AVID. I APPRECIATE IT SO MUCH. WHAT IMPACT THESE PROGRAMS HAVE ON EVERYONE IN THE COMMUNITY ESPECIALLY SENIORS LIKE ME THAT PISD IS NOT JUST FOR KIDS IT'S FOR EVERYONE. YOU ARE NEVER TOO OLD TO LEARN.

JAMIE LOOKS LIKE A PROGRAM RIPE FOR GRANT FUNDING WE'LL TAKE IT. WE REALLY GET A LOT OF HELP FROM FOLKS

[00:55:08]

[01:00:02]

DETERMINING WAYS TO TURN THE CLASS MEMBERS INTO AMBASSADORS. KEEPING THEM ENGAGED. AS WE MOVE FORWARD ESTABLISHING A RECOGNITION PROGRAM. SO IN DOING THAT THAT'S SOMETHING THAT WE MIGHT WANT TO DO HERE IN A BOARD AND A BOARD MEETING. WE CAN'T WAIT TO SEE HOW THIS PROGRAM SHAPES UP. AND WORKING WITH SO MANY MORE PEOPLE SITTING AROUND THIS ROOM ON THE ON THIS PROGRAM AS WELL. SO THAT IS THANK YOU FOR LISTENING. THAT'S ALL WE HAVE TONIGHT. I KNOW IT WAS A LOT. BUT DO YOU HAVE ANY QUESTIONS. I HAVE LOTS OF THINGS THAT ARE NOT QUESTIONS. JUST I HAVE SEVERAL THINGS TO SAY ONE OF WHICH IS I ABSOLUTELY I CAN'T BE MORE EXCITED ABOUT THE LEADERSHIP PROGRAM I'VE WANTED THIS FOR A LONG TIME. WE ACTUALLY NOW HAVE SOMEBODY AT THE EDUCATION FOUNDATION WHO COULD PROBABLY GIVE US SOME PRETTY GOOD ADVICE ON HOW TO SET ONE OF THOSE PROGRAMS UP AND KEEP PEOPLE ENGAGED. BUT I'M SUPER EXCITED ABOUT THAT. THE COMMENT THAT I HAVE I'VE GOT TWO COMMENTS ONE OF WHICH IS OFTENTIMES THE WEB SITE IS THE FRONT DOOR TO THE DISTRICT. IT'S WHERE PEOPLE GO TO FIRST AND OUR WEB SITE. I WANT TO COMMEND YOU GUYS AND DAN BECAUSE OUR WEB SITE HAS GONE TO SOMETHING THAT WAS A LOCKED GATE FRONT DOOR THAT WAS REALLY HARD TO NAVIGATE TO SOMETHING THAT IS MUCH MORE ACCESSIBLE MUCH EASIER TO HANDLE. IT HAS. ESPECIALLY FROM YOUR PHONE. YOU KNOW IT'S EASY ON A MOBILE DEVICE. AND THEN THE APP IS SOMETHING AGAIN JUST ANOTHER ACCESS POINT. THAT IS RELEVANT TO HOW PEOPLE ARE ACCESSING INFORMATION TODAY AND SO I WANT TO THANK YOU ALL. YEAH Y'ALL ARE A SMALL GROUP. I THINK JERI MENTIONED THAT IN AN E-MAIL THIS AFTERNOON A SMALL BUT MIGHTY GROUP AND I THINK THAT'S A FANTASTIC DESCRIPTION OF OF YOUR TEAM AND THE AMOUNT OF WORK THAT YOU ALL PRODUCE ON AN ANNUAL BASIS IS PHENOMENAL. AND IT'S TOP NOTCH AND IT'S AWARD WINNING AND I THINK THAT SHOULD GO BUT THAT CAN'T GO AND RECOGNIZE. SO I REALLY APPRECIATE ALL THE WORK THAT YOU ALL PUT INTO ALL OF THIS. AND IT IT IS LIKE I SAID THE FRONT DOOR TO PISD AND Y'ALL HAVE MADE IT A FRONT DOOR WITH A GREAT WELCOME MAT THAT INVITES PEOPLE IN. SO THANK YOU THANK YOU THANK YOU. I JUST WANT TO ADD WE HAVE SOME

[01:05:01]

THAT'S SOMETHING THAT WE ARE WORKING ON. OKAY. WHEN CAN WE EXPECT THAT. IT'S WE CAN GET IT SOONER OR LATER. A LOT OF OUR STATS THAT WE PUT IN THERE HAPPEN IN THE SPRING SO WE MIGHT HAVE TO DECIDE YOU KNOW MAYBE WE DO IT TWICE A YEAR IN ORDER TO GET THE FIRST HALF OF THE YEAR IN THE SECOND HALF OF THE YEAR. IF IT'S SOMETHING THAT YOU'RE NEEDING REALLY FAST FOR SOMETHING IN PARTICULAR. TALK TO ME ABOUT DATES AND WE CAN GET IT OUT TO YOU. WE COULD WE COULD PRODUCE THAT WE PRODUCED IT FOR STATE OF THE DISTRICT ABOUT A WEEK SO WE COULD PRODUCE IT PRETTY QUICKLY. SO I'M NOT TRYING TO PUT ANOTHER THING ON THE ACTUAL LIST BUT I KNOW THE LAST ONE WE HAD REFLECTS A FULL ACADEMIC YEAR BEFORE. RIGHT. AND SO I THINK THAT TO BE A GOOD THING TO DO ANNUALLY IT'S NOT EXPENSIVE TO PRODUCE. IT'S IT'S A BACK AND FRONT AND I THINK IT HAS A LOT OF MEANINGFUL STATISTICS BECAUSE AT TIMES YOU HAVE TO CRAFT YOUR OWN ELEVATOR SPEECH DEPENDING ON WHO YOU'RE SPEAKING TO. RIGHT.

DIFFERENT STATISTICS WILL RESONATE WITH DIFFERENT FOLKS. YES. OK WELL WE'LL PUT THAT OUT AND WE'LL CONSIDER DOING IT MIGHT NOT BE BAD TO DO IT TWICE A YEAR BECAUSE IT'S IT'S YOU KNOW A FOUR PAGE HANDOUT THAT WE CAN DUST OFF BECAUSE BY THE TIME THE SPRING ENDS AND AS SOON AS THE SCHOOL YEAR STARTS WE HAVE NEW INFORMATION TO ADD AND THEN SPRING IS WHEN ALL THE BIG THINGS HAPPEN WE GET ALL THE SCIENCE FAIR WINNERS ALL THE BIG STUFF HAPPENS WITH OUR STUDENTS. SO SPRING IS A GOOD TIME TO GET IT DONE BUT I KNOW THAT WE NEED IT SOONER. SO MAYBE WE'LL DO IT TWICE A YEAR. OH I WANT TO SAY LESLEY THAT THE PRESENTATION IS VERY GOOD AND I'M VERY HAPPY WITH THE DIRECTION WHERE THE COMMUNICATIONS DEPARTMENT IS GOING. AND ALSO I WANT TO SAY THAT THAT ALL OF THESE NEW INITIATIVES ARE PROVIDING OPPORTUNITIES ARE CAN YOU KNOW FOR OUR COMMUNITY TO BECOME MORE ENGAGED AND VERY HAPPY ABOUT IT. THANK YOU. THANK YOU. I JUST WANTED THAT YOU KNOW IN PLANO EXPECTATIONS ARE VERY HIGH BOTH FROM OUR PARENTS AND FROM OUR STUDENTS AND ALSO MEMBERS OF OUR SENIOR CITIZEN COMMUNITY. AND YOU KNOW OUR ABILITY YOUR ABILITY YOUR TEAM'S ABILITY TO COLLABORATE WITH OTHER DEPARTMENTS AND PRODUCE TOP NOTCH NOT JUST VIDEOS AND TELLING OUR STORY BUT ALSO THE CUTTING EDGE TECHNOLOGY THAT EVEN WHEN I WAS IN HIGH SCHOOL WE DIDN'T HAVE. AND NOW ME AS A NEW PARENT YOU KNOW THE EXPECTATIONS OF MY GENERATION ARE TO HAVE THINGS LIKE THIS AND YOU'RE WELL AHEAD OF THE CURVE PROVIDING THESE THINGS THAT OTHER DISTRICTS YOU KNOW LIKELY ARE NOT AND IF THEY ARE NOT AT THE QUALITY THAT YOU'RE ABLE TO PRODUCE. SO YOU KNOW I LOOK FORWARD TO USING THIS TECHNOLOGY AND THE TECHNOLOGY THAT WE CONTINUE TO DEVELOP AND USE TO KEEP OUR PARENTS AND STUDENTS AND EDUCATORS CONNECTED. WHEN MY CHILD IS FINALLY IN THE SCHOOL. WELL THANK YOU AND THANKS TO DAN BECAUSE YOU'VE TALKED A LOT ABOUT TECHNOLOGY AND LIKE I SAID THEY'RE OUT EXTENDED FAMILY THAT WE WORK CLOSELY. THANKS. THANK YOU. THANK YOU LESLEY. NOW WE WILL HEAR FROM DR. KATRINA HASLEY ASSISTANT SUPERINTENDENT FOR ACADEMIC SERVICES REGARDING HIGH RELIABILITY SCHOOLS LEVEL 2 LEARNING. DR. HASLEY. THANK YOU. PRESIDENT RICHARDS I'M HAPPY TONIGHT TO BRING YOU AN UPDATE ON OUR HIGH RELIABILITY SCHOOL WORK. A REPORT WAS BROUGHT TO YOU ABOUT THIS TIME LAST YEAR ON HIGH RELIABILITY SCHOOLS WHICH IS THE WORK OF THE MARZANO RESEARCH INSTITUTE. AND WE SHARED OUR JOURNEY OF LEARNING AND TOOK A CLOSE LOOK AT LEVEL ONE WHICH IS THAT SAFE AND COLLABORATIVE SCHOOLS CULTURE. AND THEN LAST JANUARY KATHY FOSTER ONE OF OUR PRINCIPALS AT MEADOWS ELEMENTARY BROUGHT A REPORT TO YOU ON IMPLEMENTING LEVEL ONE AT HER CAMPUS WHICH FOCUSED ON THAT COLLABORATIVE TEAM PROCESS. SO TONIGHT'S REPORT I'D LIKE TO PROVIDE A BRIEF OVERVIEW OF LEVEL 2 IN OUR WORK TO SUPPORT EFFECTIVE TEACHING IN EVERY CLASSROOM. SO AS A QUICK REVIEW. HIGH RELIABILITY SCHOOLS HAS FIVE LEVELS OF OPERATION AND OUR FOCUS IS ON LEVELS 1 2 AND 3 AND THAT'S LEVEL 1 IS REALLY THE FOUNDATION WE HAVE TO ENSURE THERE'S A SAFE AND COLLABORATIVE CULTURE IN ORDER TO ACHIEVE THE OTHER LEVELS. WE'VE WORKED TO PROVIDE TOOLS TRAINING AND SUPPORT OVER THE LAST TWO YEARS FOR ADMINISTRATORS AND INSTRUCTIONAL STAFF TO DEVELOP THAT SAFE

[01:10:02]

ADMINISTRATOR AND LEADER AND DISTRICT SUPPORT AND WE DEVELOPED AND SHARED THAT WITH PRINCIPALS AND TEACHERS EARLIER THIS YEAR. AND YOU DO HAVE A HAND OUT OF THE INSTRUCTIONAL MODEL. NEXT SLIDE. AN INSTRUCTIONAL MODEL REALLY HELPS US AGAIN ESTABLISH A COMMON LANGUAGE OF INSTRUCTIONAL PRACTICES AND SCHOOL WIDE AND DISTRICT WIDE EXPECTATIONS. AND IT CLEARLY DEFINES WHAT THOSE INSTRUCTIONAL ACTIONS SHOULD BE. OUR MODEL TAKES MANY OF THE ELEMENTS FROM MARZANO ART AND SCIENCE OF TEACHING WHICH ARE RESEARCH BASED PROVEN EFFECTIVE INSTRUCTIONAL PRACTICES. SOMEONE TALKED A LITTLE BIT ABOUT THE INSTRUCTIONAL MODEL ITSELF AND HOW IT'S ORGANIZED. YOU CAN SEE THAT IT'S DIVIDED INTO TWO PARTS. WE HAVE ELEMENTS LISTED UNDER THE INSTRUCTION SIDE AND THEN ALSO ELEMENTS DESCRIBING THE LEARNING ENVIRONMENT THAT SHOULD OCCUR EACH OF THE BULLETS IS LISTED AS CALLED AN ELEMENT OR AN INSTRUCTIONAL PRACTICE AND YOU CAN SEE ON YOUR HANDOUT THAT THE INSTRUCTIONAL MODEL ALSO UNDER EACH SIDE OF THE MODEL THEY'RE GROUPED BY THE THINGS THAT THEY WOULD ACCOMPLISH IN THE CLASSROOM EACH OF THE BULLETS OR INSTRUCTIONAL PRACTICES CAN REALLY BE IMPLEMENTED IN A VARIETY OF WAYS. THERE ARE LOTS OF STRATEGIES WHICH ALLOW A TEACHER TO IMPLEMENT ANY OF THESE INSTRUCTIONAL ELEMENTS OR PRACTICES AS TEACHERS LEARN MORE ABOUT THESE THEY BECOME EXPERTS IN PLANNING WHICH STRATEGIES WORK BEST FOR THEIR STUDENTS AT THE TIME THAT THEY ARE TEACHING AND WHEN UTILIZING THE INSTRUCTIONAL ELEMENTS ON THE MODEL. THE GOAL OF USING THE INSTRUCTIONAL MODEL IS REALLY TO HAVE A DISTRICT WIDE COMMON LANGUAGE OF INSTRUCTION AND COMMON EXPECTATIONS FOR INSTRUCTIONAL PRACTICES. IT IS TO WORK TOWARD EQUIPPING ALL TEACHERS IN PISD TO EFFECTIVELY USE EACH ELEMENT IN THE MODEL AS APPROPRIATE FOR THEIR STUDENTS AND IN THEIR CONTENT. MOST OF THESE ELEMENTS ARE NOT NEW TO OUR TEACHERS AND STAFF. THEY ARE AGAIN STRONG INSTRUCTIONAL RESEARCH BASED PRACTICES THAT WE HAVE UTILIZED THROUGH YEARS BUT NOW WE HAVE THEM ALL IN ONE PLACE AND SET FORTH AS AN EXPECTATION TO WORK TOWARD. BUT JUST LIKE TEACHING STUDENTS NEW CONTENT IT'S BEST DONE IN SMALLER CHUNKS THAN ALL AT ONE TIME. SO IN ORDER TO SUPPORT OUR CAMPUSES WITH THIS WE'LL TALK A LITTLE BIT ABOUT OUR NEXT STEPS. IN COLLABORATION WITH THE PROFESSIONAL LEARNING DEPARTMENT WE ARE IDENTIFYING MODEL TEACHERS WHO UTILIZE SOME OF THESE ELEMENTS EFFECTIVELY ALREADY IN THEIR CLASSROOMS TO VIDEO THEM SO THAT WE CAN PROVIDE A VIDEO LIBRARY AND RESOURCES SO THAT STAFF CAN LEARN MORE ABOUT EACH OF THE ELEMENTS IN THE MODEL.

AND AS I SAID IN ORDER TO OPERATIONALIZE THE MODEL IT'S BEST DONE IN CHUNKS. SO

[01:15:01]

PHIL WARRICK THE VICE PRESIDENT FOR MARZANO RESEARCH WILL BE COMING BACK TO WORK WITH THE DISTRICT TEAM AND THE CAMPUS ADMINISTRATORS IN MAY. HE WILL HELP US ASSESS WHERE WE ARE WITH THE IMPLEMENTATION OF THE LEADING INDICATORS AND LEVELS ONE IN OUR BEGINNING WORKING LEVEL TWO AND HELP US LOOK AHEAD WITH AN OVERVIEW OF LEVEL 3 WHICH IS A GUARANTEED VIABLE CURRICULUM. IN CLOSING JUST TO REITERATE HIGH RELIABILITY SCHOOLS IS ABOUT PUTTING SYSTEMS IN PLACE TO ULTIMATELY ULTIMATELY MAKE A POSITIVE IMPACT ON STUDENT LEARNING. IT'S A CONTINUOUS WORK IN PROGRESS AND I WANT TO TAKE THE OPPORTUNITY TO SAY A WORD ABOUT HOW PROUD I AM OF ALL THE WORK THAT'S TAKING PLACE AT THE DISTRICT LEVEL AND AT EVERY CAMPUS LEVEL THE COMMITMENT TO THIS WORK IS REALLY EVIDENT AND HIGH RELIABILITY SCHOOLS IS NOT SOMETHING YOU DO. IT'S A WAY YOU DO YOUR WORK SO THAT'S OUR LITTLE LOOK AT LEVEL 2 AND I'LL BE GLAD TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE. I HAVE A QUESTION IF I CAN. SORRY MY ALLERGIES ARE SO BAD. WHAT IS THAT MOUNTAIN CEDAR.

ANYWAY ON THE NEXT STEPS THAT SLIDE JUST BEFORE THIS ONE. THE CAMPUS DOES THE SNAPSHOT AND THEY DO THE WALKTHROUGH AND DO THEY DEVELOP WHAT MONITOR DATA THEY'RE GOING TO MONITOR. IS IT ALL JUST DONE AT THE CAMPUS LEVEL. YES. WHAT WE'VE DONE IS PROVIDE EXAMPLES OF SNAPSHOTS AND WE'VE HAD SOME SESSIONS FOR CAMPUSES WHO ARE READY TO DO THAT TO HELP THEM LOOK AT THAT. THE SNAPSHOT IS SORT OF A MINIATURE VERSION OF THE ENTIRE INSTRUCTIONAL MODEL BUT IT'S REALLY FOCUSED ON WHAT THE NEEDS OF THE CAMPUS ARE AT THE TIME INSTRUCTION. AND SO IT WOULD INCLUDE ELEMENTS THAT THEY COMMIT TO LEARNING MORE ABOUT AND IMPLEMENTING IN THE CLASSROOM.

AND THEN ONCE THE TEACHERS HAVE LEARNED AND THEY'RE IMPLEMENTING. THEN THE WALK THROUGH FORM WOULD ALIGN TO THE CAMPUS SNAPSHOT. SO THEY'RE GOING INTO CLASSROOMS LOOKING FOR THE THINGS THAT EVERYONE HAS COMMITTED TO IMPLEMENTING IN CLASS AND IT ALIGNS WITH THE CAMPUS IMPROVEMENT PLAN. ABSOLUTELY. OK. OK. THANKS KATRINA. HOW LONG HAVE WE BEEN WORKING ON THIS MODEL IN THE DISTRICT. THIS IS YEAR THREE. OK. SO IT'S I'M JUST IT'S VERY METHODICAL VERY INTENTIONAL AND I'M PLEASED THAT IT'S NOT SOMETHING THAT'S JUST COMING AND GOING. IT SOUNDS LIKE SOMETHING THAT'S COMING AND STAYING AND STAYING AND INCREASING AND IMPROVING AND THAT'S GREAT TO HEAR. IT'S REALLY LIKE I SAID BEFORE IT'S A WAY OF DOING THINGS IT'S NOT A PROGRAM YOU

[01:20:04]

SO WE DID HAVE GOOD FEEDBACK ON THAT. AND ASHLEY HELMS WAS AT THE TIME OVER THE PROFESSIONAL LEARNING SO SHE WAS REALLY INSTRUMENTAL IN MAKING SURE WE HAD THAT EMBEDDED IN OUR NEW TEACHER TRAININGS SO KATRINA I THINK I'M FROM READING THE TEA LEAVES CORRECTLY SO OUR INSTRUCTIONAL MODEL REALLY IS SUPPORTIVE OF BOTH LEVELS 1 AND 2. YES. AND THEN WHEN WE MOVE INTO LEVEL THREE THAT WILL THEN BUILD UPON.

SIMILARLY BUILD UPON JUST LIKE LEVEL TWO BUILT ON LEVEL ONE. AND THE STRUCTURAL MODEL MAY NOT CHANGE BUT IT WOULD CERTAINLY SUPPLEMENT WHAT WE DO AND LEVEL 3. RIGHT. RIGHT. LEVEL 3 GETS INTO MORE ABOUT THE CURRICULUM AND ENSURING THAT EVERY STUDENT LEARNS THE CRITICAL COMPONENTS AT THE GRADE LEVEL WHERE THEY ARE. AND JUST FURTHER TOOLS TO MAKE SURE WE'RE YEAH RIGHT. I MEAN AS I LOOK AT THE INSTRUCTIONAL MODEL YOU'VE GOT A LEARNING ENVIRONMENT WHICH TO ME REALLY AND GIVES YOU THAT LEVEL ONE AREA EXPERTISE AND AN INSTRUCTION IS THE LEVEL TWO AND YOU MARRY THOSE TOGETHER WITH WITHIN CURRICULUM STRONG CURRICULUM. AND YOU'VE GOT. I GUESS A HIGH RELIABLE SCHOOL. YOU GOT IT. SO KATRINA WHICH DO YOU THINK YOU'LL APPROACH THE LEVEL THREE WORK THE VIABLE CURRICULUM. WELL WELL AS I SAID DR. WARRICK WILL BE COMING IN MAY TO DO AN OVERVIEW WITH THE ADMINISTRATORS AT THE DISTRICT TEAM REFERRING TO TO MY TEAM. WE'VE ALREADY DONE SOME WORK IN LEVEL THREE BECAUSE WE'RE TRYING TO STAY A LITTLE BIT AHEAD OF WHAT WE'RE LEADING THE CAMPUSES IN DOING. BUT THAT WILL BE WORK WE EMBARK ON REALLY STRONGLY NEXT YEAR. AGAIN EVERY CAMPUS WILL BE AT THEIR OWN PLACE THOUGH THERE WILL BE SOME WHO ARE READY. WE HAVE SEVERAL WHO HAVE ALREADY DEVELOPED THEIR SNAPSHOTS AND STARTING WORK ON WALKTHROUGH NOW BUT WE STILL HAVE SOME HERE TRYING TO CONTINUE TO IMPLEMENT THE COLLABORATIVE TEAM. SO WE ARE DOING OUR BEST TO DIFFERENTIATE OUR LEARNING AND OFFERINGS FOR THE CAMPUS LEADERS TO CONTINUE TO HELP THEM GROW ON THAT CONTINUUM AND SO ON. DO YOU HAVE ANY PLANS TO HELP THE ONES WHO ARE PROCEEDING MORE SLOWLY TO ACCELERATE THEIR PACE SO ALL CHILDREN IN PLANO HAVE YES SIMILAR EDUCATION. YES WE DO. WE'VE GOT TARGETED SOME TARGETED SPORTS TEAMS FROM THE ACADEMIC SERVICES CAN GO OUT AND WORK WITH CAMPUS LEADERS. THEY ARE OUT WORKING WITH TEAMS OF TEACHERS EVERY DAY IN THE DISTRICT AND SO SOMETIMES CAMPUSES LEADERS WILL SAY CAN YOU SEND SOMEONE OVER TO WORK WITH THIS PARTICULAR TEAM THEY'RE STRUGGLING WITH THIS. AND SO WE'RE VERY RESPONSIVE TO TO THOSE NEEDS. SO HAVE A QUESTION BETWEEN LEVEL 3 AND THE LEVEL 4 IS A RED LINE. SO WHAT DOES THAT MEAN. SO THAT MEANS WE WERE GOING TO START THERE.

WELL THE WAY THIS WAS DEVELOPED IT'S REALLY ABOUT ALL EDUCATION NOT ONLY PUBLIC SCHOOLS. AND SO THE WAY MARZANO PRESENTS THIS IS LEVELS 1 2 AND 3 ARE REALLY AT THE PUBLIC SCHOOL SETTING. THAT'S WHAT WE CAN TRULY ACHIEVE LEVEL 4 IS GETS INTO STANDARDS REFERENCED REPORTING WHICH MEANS YOU DON'T REALLY USE GRADES. YOU REPORT LEARNING ON SCALES ON HOW STUDENTS MOVE ALONG THE LEARNING CONTINUUM. OUR ACADEMY HIGH SCHOOL USES STANDARDS REFERENCED REPORTING IN THEIR GRADING AND THEN LEVEL 5 COMPETENCY BASED EDUCATION IS TRULY SELF PACED AS STUDENTS LEARN AND SHOW COMPETENCY THEY MOVE ON TO THE NEXT THING. SO THAT'S NO GRADE LEVELS NO LIMITS

[01:25:01]

ANY FURTHER QUESTIONS. THERESA. SARA DO YOU HAVE ANY COMMENTS. I ALWAYS HAVE A COMMENT. I JUST WANT TO THANK THE TEAM. YOU KNOW IT'S A JOURNEY TO TAKE A SYSTEM AS BIG AS OURS AND WE ARE MARZANO'S BIGGEST CUSTOMER. IN TEXAS AND SO WE WERE ONE OF THEIR FIRST EARLIER ADOPTERS IN THE STATE. AND SO WE'RE KIND OF LEADING SOME OF THE WAY WITH THIS. AND YOU KNOW WE HAVE PRINCIPAL ROUNDTABLES WHERE WE MEET WITH PRINCIPALS AND WE DID IT LAST YEAR AND WE DID IT THIS YEAR AND WE'VE HEARD REPEATEDLY FROM OUR PRINCIPLES THAT THAT PROVIDING A COMMON LANGUAGE AND A COMMON VISION FOR THE DISTRICT HAS HELPED THEM AT THE CAMPUSES MOVE FORWARD WITH THIS WITH A SIMILAR PURPOSE TOWARDS WHAT IS COLLABORATION LOOK LIKE WHAT IS EFFECTIVE INSTRUCTION LOOK LIKE AND BEING ABLE TO HAVE TEACHERS TALK TO EACH OTHER ACROSS GRADE LEVELS AND ACROSS CONTENTS EVEN THOUGH THEY'RE TEACHING DIFFERENT SUBJECTS THEY CAN STILL LEARN FROM EACH OTHER. AND SO THE THE THING THAT WE'RE HEARING FROM PRINCIPALS IS THAT THE TEACHERS ARE UNDERSTANDING THEIR STANDARDS MORE DEEPLY AND THEY KNOW HOW TO MORE EFFECTIVELY INSTRUCT THE STANDARDS. AND SO TAKING OUR QUALITY CURRICULUM AND THEN WRAPPING ALL THE GOOD INSTRUCTIONAL PRACTICES AROUND THAT I MEAN THAT'S THAT'S THE ART OF TEACHING. AND SO WE'RE WE'RE REALLY EXCITED ABOUT THE DIRECTION AND THE CONSISTENCY BECAUSE WE ARE A BIG SYSTEM BUT WE ARE STILL ONE SYSTEM WITH A LOT OF CAMPUSES AND A LOT OF DIFFERENT STUDENT NEEDS. SO IT'S PRETTY EXCITING WORK LIKE WE REALLY LIKE. THIS IS THE MOST EXCITING THINGS THAT WE DO ARE ABOUT LEARNING AND TEACHING. SO THANKS KATRINA AND HER TEAM AND ALL THE DEPARTMENTS BECAUSE EVERYBODY'S IN THIS WORK LIKE NO ONE IS NOT IN THIS WORK. IT'S VERY EXCITING. I JUST WANT TO ADD ONE THANK YOU TO ACADEMIC SERVICES AND THE ENTIRE TEAM BECAUSE THIS HAS REALLY BEEN NOT ONLY A COMMON LANGUAGE FOR INSTRUCTION BUT IT'S ALSO PROVIDED THE FRAMEWORK FOR ALL OF OUR TEACHERS IT'S PROVIDING A FRAMEWORK FOR LEADERSHIP AND IT'S PROVIDING CERTAINLY OUR COLLABORATION FRAMEWORK OF HOW WE LEARN AND HOW WE TEACH IN PLANO ISD. AND THIS IS REALLY THE CORE OF OUR WORK. SO AS WE ALIGN AND WE THINK ABOUT AND OUR COMPREHENSIVE NEEDS ASSESSMENT OUR DISTRICT IMPROVEMENT PLAN STRATEGIES AND. HOW WE GUIDE OUR PRINCIPALS HOW WE GOT OUR TEACHERS IT'S ALL WITHIN THE FRAMEWORK. AND SO IT'S PROVIDING THAT COMMONALITY AS WELL AS ALLOWING FOR THE INDIVIDUAL NEEDS OF EACH CAMPUS WHICH IS AN PLANO ISD COMPONENT. AND SO WE HAVE SOME CAMPUSES THAT ARE MOVING MUCH FASTER BECAUSE THEIR NEED IS GREATER WHERE OTHER CAMPUSES AND THEIR NEEDS ARE NOT AS GREAT AND SO THEY'RE ABLE TO ADJUST THEIR PACE BASED ON STILL AGAIN WHAT THEIR NEEDS ARE. SO AGAIN KUDOS TO THE TEAM AND AND EVERYONE OUT THERE AS WELL BECAUSE IT IS SOMETHING THAT IS AS WOVEN BETWEEN ALL THE DEPARTMENTS AND DIVISIONS WITHIN THE DISTRICT. SO THANK YOU ALL FOR YOUR SUPPORT. THANK YOU. YOU KNOW AND SAY THANK YOU TO YOU YOUR DEPARTMENT BECAUSE WHAT THAT THESE INSTRUCTIONAL MODELS I THINK THEY ESTABLISH A COMMON LANGUAGE WHAT  THERESA AND SARA BOTH SAID AND YOU SAID TO TAMMY THAT YOU KNOW THIS THIS THIS INITIATIVE TO TO MOVE OUR INSTRUCTION PRACTICES AS DISTRICT WIDE YOU KNOW WITH THE COMMON PRACTICE OF THIS HRS LEVELS IN OPERATIONS VERY GOOD. THANK YOU. ALL RIGHT. FOR OUR FINAL REPORT TONIGHT DR. HASLEY WILL PROVIDE A MULTILINGUAL SERVICES DEPARTMENT UPDATE. DR. HASLEY. THANK YOU WANT TO INTRODUCE TALLE GOMEZ OUR EXECUTIVE DIRECTOR FOR THE MULTILINGUAL SERVICES DEPARTMENT. TALLE HAS BEEN IN HER POSITION TWO YEARS NOW I THINK FULL TIME AND HAS DONE AN AMAZING JOB. SHE HER DEPARTMENT SUPPORTS THE PROGRAMS WHICH SUPPORT OUR ENGLISH LEARNERS. AND SHE'S GOING TO TELL YOU ABOUT THE WORK OF HER DEPARTMENT.  THAT I DO THIS QUICKLY. PLEASE FEEL NO PRESSURE. WHAT I WANTED FOR THIS YEAR WAS TO TALK ABOUT KIDS AND LEARNING MORE THAN WE TALK ABOUT MONEY. OK GO FOR IT. GREAT. OK SO I'M GOING TO GIVE YOU A BRIEF OVERVIEW TONIGHT AND JUST TRY TO KIND OF CATEGORIZE SOME OF THE KEY WORK THAT WE'RE DOING. EVEN THOUGH THERE'S SO MUCH IN BETWEEN WORK THAT I WON'T BE ABLE TO COVER. I WANTED TO START OFF WITH THIS IMAGE THAT HELPED YOU SEE

[01:30:05]

AND THEN WHEN I TALK ABOUT MONITORING STUDENTS THOSE ARE STUDENTS WHO HAVE SUCCESSFULLY MET CLASSIFICATION CRITERIA AND ARE NO LONGER SERVED. SO WE HAVE BEGUN THE WORK AND I'M GOING TO TALK MORE ABOUT OUR DUAL LANGUAGE IMPLEMENTATION PLAN IN A LITTLE BIT. AND YOU GUYS HEARD ABOUT THIS LAST YEAR IN MORE DETAIL SO TODAY'S JUST GOING TO BE A BRIEF OVERVIEW BUT WE ARE IMPLEMENTING A ONE WAY DUAL LANGUAGE PROGRAM. WE HAVE THAT CURRENTLY IN ALL OF OUR PRE-K AND KINDERGARTEN BILINGUAL CLASSROOMS. AND THEN BOTH FORMAN AND MEMORIAL HAVE BEEN OUR PILOT SCHOOLS FOR THAT. SO THEY ALSO HAVE THAT IN THEIR FIRST GRADE CLASSROOMS. WE HAVE AN EARLY EXIT TRANSITIONAL BILINGUAL PROGRAM AND WE CURRENTLY HAVE THAT IN FIRST THROUGH FIFTH GRADES THAT WILL SLOWLY WORK. WE ARE SLOWLY MOVING AWAY FROM THAT PROGRAM MODEL SO AS THE ONE WAY DUAL LANGUAGE ROLLS UP THIS WILL BE ROLLING OUT AND YOU'LL SEE A LITTLE BIT OF THE WHY IN THAT AS WE GET TO FURTHER SLIDES. WE OFFER CONTENT BASED ENGLISH AS A SECOND LANGUAGE WHICH I WILL PROBABLY ACCIDENTALLY REFER TO AS ESL AND THAT AS IN PRE-K THROUGH FIFTH GRADES. THE DIFFERENCE BETWEEN THIS AND THE NEXT PROGRAM IS THAT AT PRE-K THROUGH FIFTH GRADE ALL OF OUR ELEMENTARY TEACHERS THEY HAVE BEEN REQUIRED TO HAVE ESL CERTIFICATION WHICH MEANS THAT THEY ARE TEACHING ALL CORE THE STUDENTS IN THEIR CLASSROOMS ARE RECEIVING ALL THEIR CORE CONTENT FROM A TEACHER WHO IS ESL CERTIFIED AND THEN AT OUR SECONDARY LEVEL SIXTH THROUGH 12TH GRADE. OUR STUDENTS ARE CODED AS BEING IN A PULL OUT. ENGLISH AS A SECOND LANGUAGE PROGRAM AND THAT IS BECAUSE WE DO NOT HAVE ALL OF OUR SECONDARY CORE CONTENT TEACHERS CERTIFIED TO TEACH ENGLISH AS A SECOND LANGUAGE. WE ARE WORKING ON A PLAN RIGHT NOW TO CERTIFY ALL TEACHERS OF ENGLISH COURSES BUT THE STATE DOES NOT REQUIRE US TO CERTIFY TEACHERS OF OTHER CONTENT AREAS AND WE HAVE REALLY LOOKED AT THE ADVANTAGES AND DISADVANTAGES OF LOOKING AT A CONTENT BASED MODEL FOR ALL LEVELS. AND RIGHT NOW THIS IS OUR OUR BEST IMPLEMENTATION WITH KNOWING THAT REALLY TRUE TRAINING FOR ALL TEACHERS IS WHAT MAKES A DIFFERENCE IN THE CLASSROOM WITH INSTRUCTION. SO COULD YOU BRIEFLY EXPLAIN THE DIFFERENCE BETWEEN THE FIRST ITEM ON THE LIST. THE ONE WAY DO A LANGUAGE AND THEN THE THIRD ITEM CONTENT BASED ENGLISH. SURE. ONE WAY DUAL LANGUAGE IS A PROGRAM THAT'S DESIGNED FOR STUDENTS WHO QUALIFY FOR BILINGUAL EDUCATION. SO THOSE WOULD BE IN OUR DISTRICT NATIVE SPANISH SPEAKERS AND THAT THE GOAL OF THE PROGRAM IS FOR THEM TO BECOME BILINGUAL BI LITERATE AND BI CULTURAL SO THEY RECEIVE A PERCENTAGE OF INSTRUCTION IN ENGLISH AND A PERCENTAGE OF INSTRUCTION IN SPANISH EACH DAY WHEREAS THE THIRD BULLET WHICH IS CONTENT BASED ENGLISH AS A SECOND LANGUAGE. THE GOAL OF THAT IS TO USE ALL ENGLISH INSTRUCTION IN ORDER FOR STUDENTS TO ACCESS THE CONTENT THAT'S BEING TAUGHT AT EACH GRADE LEVEL. DID THAT ANSWER YOUR QUESTION CLEARLY. YES. OK SO SO BEFORE YOU MOVE INTO THAT I DON'T WANT TO JUMP AHEAD TOO FAR. SURE. WHAT'S THE DISTINCTION IN ONE WAY DUAL AND TWO WAY DUAL. THAT'S ON ONE OF YOUR CHARTS LATER. IT IS SO THE THE DIFFERENCE IS THE STUDENT POPULATION THAT YOU'RE SERVING. SO IN ONE WAY DUAL LANGUAGE WE'RE STILL SERVING STUDENTS WHO QUALIFY FOR SERVICES BECAUSE THEY SPEAK SPANISH AS THEIR NATIVE LANGUAGE. TWO WAY DUAL LANGUAGE SHARES THE SAME GOALS AS ONE WAY DUAL LANGUAGE BUT THEN BRINGS IN ANOTHER STUDENT GROUP WHICH COULD BE

[01:35:05]

SO WE HAD SOME OF OUR STAFF MEMBERS AT SHILOH WHERE WE DID OUR LANGUAGE ASSESSMENT AND THEN THE REST OF US WERE HOUSED HERE. AND AT THAT TIME THAT WAS THE BEST WAY THAT WE COULD SERVE OUR COMMUNITY. BUT THIS MOVE REALLY ALLOWED US TO BE IN ONE LOCATION AND FIND SOME WAYS TO BETTER SERVE OUR COMMUNITY AND I'M GOING TO TALK ABOUT THAT A LITTLE BIT MORE IN DEPTH AS WE MOVE THROUGH THIS. WE ARE WORKING ON NOT BEING CALLED BIRD BY THE SIDE OF THE PARKING LOT. WE'RE GOING TO BE CALLED PISD MULTILINGUAL WELCOME CENTER SO THAT OUR FAMILIES AND OUR COMMUNITY REALLY KNOW WHERE WHERE THEY CAN COME TO FIND RESOURCES AND WORK WITH OUR DEPARTMENT SO I'M GOING TO WALK YOU THROUGH WHAT THIS MIGHT LOOK LIKE FROM THE BEGINNING FOR A FAMILY ALL THE WAY THROUGH THE THE WORK WE DO INSTRUCTIONAL LEAGUE AND WITH OTHER DEPARTMENTS IN THE DISTRICT. SO ALL OF OUR FAMILIES BEGIN WITH THE ENROLLMENT PACKING AND FILLING OUT A HOME LANGUAGE SURVEY. AND IF THOSE FAMILIES INDICATE A LANGUAGE OTHER THAN ENGLISH NO MATTER WHAT THEIR GRADE LEVEL IS ON THAT HOME LANGUAGE SURVEY THEN THEY ARE EITHER ASSESSED AT THEIR CAMPUS OR AT THE HIGHEST WELCOME CENTER AND WE USE A STATEWIDE ASSESSMENT THAT IS CALLED THE LANGUAGE ASSESSMENT SCALE WHICH WE USUALLY REFER TO AS LOSS. I DO WANT TO MENTION I APOLOGIZE FOR MOVING TOO QUICKLY WHEN WE ASSESS THESE STUDENTS WITH THE LANGUAGE ASSESSMENT SCALE. WE ASSESS STUDENTS THAT HAVE INDICATED SPANISH AS THEIR HOME LANGUAGE IN BOTH ENGLISH AND SPANISH TO GET ACCURATE SCORES OF WHERE THEY ARE IN LISTENING AND SPEAKING. AND THEN IF A STUDENT INDICATES ANYTHING BESIDES SPANISH THEN THEY ARE ONLY EVALUATED IN ENGLISH TO SEE WHAT THEIR ENGLISH SCORE IS ON LISTENING AND SPEAKING AND AGAIN THOSE ARE FOR DEPENDENT ON THE GRADE LEVEL STARTING IN SECOND GRADE THEY ARE ALSO ASSESSED IN READING AND WRITING. OK SO OUR FOCUS HAS REALLY BEEN IDENTIFIED THROUGH THE DISTRICT NEEDS ASSESSMENT THROUGH LOTS OF DATA WALKS AND IDENTIFYING GAPS. WE HAVE DONE AND CONTINUE TO DO A NUMBER OF WALK THROUGH ON CAMPUSES AND THEN REALLY THROUGH PURPOSEFUL CONVERSATIONS AND OBSERVATIONS AS AS WAS MENTIONED WHEN I STARTED. THIS IS MY SECOND FULL YEAR IN THE POSITION.

AND SO COLLECTING DATA AND REALLY DIGGING IN DEEP TO WHERE WE NEEDED TO PUT OUR ENERGY AND FOCUS WAS REALLY REALLY IMPORTANT TO ME. AND SO WE DID THAT THROUGH THESE THESE THESE DIFFERENT MEANS AND I THINK IT'S GIVEN US A REALLY CLEAR PICTURE OF WHERE WE NEED TO FOCUS AND SUPPORT OUR CAMPUSES. SO I'M I'M GOING TO FOCUS RIGHT NOW ON THREE MAJOR AREAS THAT WE ARE FOCUSING ON RIGHT NOW. AND I KNOW SOME OF THESE WILL BE A LITTLE BIT NEW AND OTHERS YOU YOU'VE HEARD ME THERE AND BOARD UPDATES OR FORWARD REPORTS LAST YEAR. THE FIRST ONE IS THE INTAKE PROCESS THAT WE HAVE REALLY DESIGNED TO IMPROVE THE PROCESS AND ADDED SUPPORT BOTH TO OUR FAMILIES AND ALSO TO OUR CAMPUSES. THE SECOND AREA IS DUAL LANGUAGE AND THAT IS INCREASED INVOLVEMENT IN PRE-K KINDERGARTEN DUAL LANGUAGE DEVELOPMENT AND THEN BEGLAD PROFESSIONAL DEVELOPMENT. I'M GOING TO TALK MORE ABOUT BEGLAD SEPARATELY AND THEN SECONDARY SUPPORT WHICH IS COLLABORATION WITH SECONDARY ACADEMIC SERVICES SO THAT WE CAN SUPPORT ALL TEACHERS. YOU SAW THAT REALLY LARGE NUMBER OF ELS THAT WE SERVE AND THOSE STUDENTS ARE SERVED BOTH IN SOME SHELTERED SETTING BUT THE MAJORITY OF THEM OUT IN THE GENERAL CLASSROOM. SO OUR COLLABORATION IS VERY CRITICAL. AND THEN A NEWCOMER FOCUS GROUP THAT WE HAVE WORKED ON THROUGHOUT THE YEAR AND WE'LL CONTINUE TO WORK ON IN THE UPCOMING MONTHS. AND THEN AGAIN THE BEGLAD PROFESSIONAL DEVELOPMENT. OK. SO I USE THIS IMAGE

[01:40:07]

[01:45:04]

THAT'S A REPORT I HAVE SITTING ON MY COMPUTER SO I CAN EASILY GET THAT TO YOU GUYS. SHE IS BILINGUAL. SHE IS A SPANISH SPEAKER AND AN EASILY ABLE TO COMMUNICATE WITH FAMILIES THAT SPEAK SPANISH AS THEIR FIRST LANGUAGE. AND THEN WE HAVE RECENTLY STARTED TO WORK WITH A COMPANY CALLED LANGUAGE LINE SO THAT WE HAVE AN EASY WAY TO TRANSLATE FOR PARENTS THAT ARE NOT SPANISH SPEAKERS. I HAVE A QUESTION FOR FOR OUR LANGUAGE LEARNERS. HOW DO THEY GET EXTRA TUTORING. SO THAT REALLY DEPENDS ON EACH CAMPUS AND THEIR CAMPUS IMPROVEMENT PLAN AND THEIR NEEDS ASSESSMENT. BUT. BUT EVERY CAMPUS DOES HAVE THE CAPABILITY TO LOOK AT THAT DATA AND MAKE THOSE DECISIONS. AND I WAS GOING TO ASK YOU HOW MANY STUDENTS COMPARED TO LAST YEAR. HAVE WE HAD GO THROUGH THE INTAKE PROCESS MAYBE COMPARED TO THIS TIME LAST YEAR. WELL WE DID NOT HAVE. WE REALLY DID NOT HAVE AN INTAKE PROCESS LAST YEAR. WE DID HAVE THE CAPABILITY OF GIVING THEM THE LANGUAGE ASSESSMENT BUT WE DID NOT HAVE THE PROCESS OR THE PERSONNEL IN PLACE TO DO THAT. SO THAT IS SOMETHING NEW THIS YEAR. SO HOW MANY STUDENTS FAMILIES HAVE WE SERVED THIS YEAR. OH WE HAVE HAD CLOSE TO 2000 STUDENTS COME TO COME TO US FOR ASSESSMENT THIS YEAR. IT'S GREAT. YEAH. SOMETHING THAT WE HAVE RECENTLY ADDED TO THIS AS WELL BECAUSE WE HAD IDENTIFIED A NEED AND WORKED WITH STUDENT NUTRITION IS WE ARE ALSO NOW HELPING FAMILIES AS THEY'RE HERE FILL OUT THEIR FREE AND REDUCED LUNCH FORM. SO WE STARTED THAT ACTUALLY THIS WEEK AND WE WORKED WITH THEM TO GET THE ACCESS TO BOTH THE PAPER FORM IF THAT WAS A BARRIER OR ALSO HAVE LAPTOP AND PERSONNEL AVAILABLE TO HELP IF TECHNOLOGY WAS THE DIFFICULTY OR IF JUST LITERACY IS A DIFFICULTY WE'RE OFFERING THAT SUPPORT.

AND SO AS SOON AS THEY GO BACK TO THE CAMPUS AND THEY'RE ENROLLED IN SCHOOL THEN THAT WILL AUTOMATICALLY BE PROCESS AND THERE WON'T BE A LAG. SO MUCH OF A LAG IN TRYING TO GET THEM TO THE CAMPUS AND THE RIGHT SUPPORT TO FILL THAT OUT. DO WE WORK WITH THAT PTA'S IN DIFFERENT SCHOOLS. I REMEMBER BEING A PTA MEMBER WE WE SOMETIMES CHECK THE LANGUAGE AS YOU SPEAK. I WOULD CHECK MANDARIN CHINESE YOU KNOW IF YOU HAVE INFORMATION LIKE THAT CAN YOU JUST MAKE ME TAKE ADVANTAGE OF THOSE PTA MEMBERS WILLING TO BE A TRANSLATOR. OR INTERPRETER WHILE YOU'RE DOING THAT INTAKE. SO IS ANYTHING INSTEAD OF USING LANGUAGE LINE IS THAT  CONTRACTED SERVICE. LANGUAGE LINE. YES. AND WE DO HAVE A LIST OF INTERPRETERS THAT WE ARE ABLE TO ACCESS. IT'S JUST THAT WE WE HAVE IDENTIFIED SOME LANGUAGES THAT THAT ARE NOT REPRESENTED ON THAT LIST OF TRANSLATORS. AND SO IT'S IT'S SELDOM THAT WE NEED TO LOOK OUTSIDE OF THAT LIST OR OF THOSE IN OUR AREA THAT ARE ABLE TO OFFER THAT SUPPORT. BUT BUT FOR SOME OF THOSE LANGUAGES THAT WE JUST HAVE NOT BEEN ABLE TO FIND VOLUNTEERS FOR WE DO WE DO NOW HAVE THIS SERVICE IN PLACE JUST TO MAKE SURE THAT THAT'S NOT A BARRIER. YEAH. TELL YOU THIS SEEMS TO BE LIKE THE STOP THE QUESTION AND ANSWER. DO YOU ALL COORDINATE WITH OTHER COMMUNITY SERVICE PROVIDERS FOR YOUR INTAKE THROUGH YOUR INTAKE PROCESS AND HELP DIRECT FAMILIES TO OTHER SERVICES THAT MAY BE OUTSIDE THE DISTRICT AND CONVERSELY ARE YOU ALL GETTING YOUR GETTING INTAKE FROM THOSE FOLKS. YES. SO WE HAVE ON THE. I WOULD SAY I HAVE THE DOCUMENTS HERE FOR YOU TO SEE BUT THAT IS PART OF OF WHEN THERE'S AN IDENTIFIED NEED THEN OUR SOCIAL WORKER HAS A LIST OF THE THE OUTSIDE OF OUR DISTRICT RESOURCES THAT MIGHT BE THE MOST USEFUL FOR THEM. AND SO SHE HAS THOSE ALREADY AVAILABLE AND SHE HANDS THEM TO THEM AT THAT TIME AND EXPLAINS HOW THEY CAN BE USED. AND SHE ALSO COMMUNICATES WITH THEM. ALSO TO TOSS THIS QUESTION TO SUSAN I MEAN THAT'S

[01:50:04]

IS IT A SMALL ENOUGH GROUP THAT WE WOULD HAVE MORE HIGHLY SPECIALIZED CARE AND ATTENTION TO THEM IN TERMS OF YOU KNOW A GRADUATION PLAN. ABSOLUTELY. ONLY BECAUSE OF THE BARRIERS THAT ARE IN PLACE AND WE'RE GOING TO TALK ABOUT THAT A LITTLE BIT AND IN A COUPLE SLIDES BUT THERE ARE SOME SOME DEFINITE NEEDS THAT DIFFER FROM STUDENTS THAT HAVE BEEN IN OUR SCHOOL SYSTEM FOR A NUMBER OF YEARS. OK. SO THIS IS THAT FOCUS THAT I TALKED ABOUT ON DUAL LANGUAGE AND I KNOW THAT YOU REFERRED TO THIS GRAPH A LITTLE BIT EARLIER BUT THIS IS A GRAPH OF OF THE LARGEST STUDY THAT'S BEEN DONE ON THE EFFECTIVENESS OF DIFFERENT PROGRAMS FOR ENGLISH LEARNERS.

AND SO WHEN I TALKED EARLIER ABOUT US PHASING OUT THAT EARLY EXIT TRANSITIONAL WE NOT ONLY SEE THE GAPS IN OUR STUDENT ACHIEVEMENT IN PLANO BUT THIS IS SOMETHING THAT NATIONALLY HAS BEEN IDENTIFIED. AND SO WE ARE RIGHT NOW IMPLEMENTING AND ROLLING OUT THE PROGRAM THAT IS REPRESENTED HERE AND THAT TURQUOISE COLOR TO REPLACE IT AND BETTER SERVE OUR STUDENTS WITH THE ONE WAY DUAL LANGUAGE PROGRAM. AND THIS RESEARCH SHOWS WHAT AN EFFECTIVE MODEL THAT IS. AND WE ARE ALREADY SEEING JUST FROM OUR SMALL CALL COHORT OF STUDENTS THAT ARE IN THAT PILOT PROGRAM SOME REALLY GREAT RESULTS FROM THIS NEW PROGRAM IMPLEMENTATION.  GO AHEAD. I WOULD SAY IS THERE A TIMELINE FOR THAT IMPLEMENTATION OR IS IT GOING TO BE WE LET IT JUST GO GRADE BY GRADE OVER THE YEARS. YES IT IS GRADE BY GRADE AND WE WE DO HAVE THE DOCUMENTS AVAILABLE AND I THINK THE REST OF WELL THERE'S THERE'S A COUPLE NEW BOARD MEMBERS THAT WERE HERE LAST YEAR WHEN WHEN WE DID THAT MORE IN-DEPTH PRESENTATION ON THIS SO WE CAN ABSOLUTELY SHARE THAT WITH YOU SO THAT YOU CAN SEE THE ROLLOUT PLAN. BUT IT IS YEAR BY YEAR SO AS OUR CURRENT KINDERGARTENERS GO UP TO FIRST GRADE THEY WILL BE IN THE DUAL LANGUAGE PROGRAM AS OUR FIRST GRADERS GO TO SECOND GRADE. THEY WILL BE WILL IT GO PAST FIFTH GRADE. THAT IS A GOOD QUESTION AND SOMETHING THAT IS IS AVAILABLE TO US IF WE WISH TO BUILD THE PROGRAM AS A DUAL LANGUAGE PROGRAM UP THROUGH SECONDARY. WELL THAT'S MY QUESTION IS REALLY SECONDARY BECAUSE IT LOOKS LIKE YOU KNOW WE'RE USING STILL PULL OUT ESL SECONDARY LEVEL AND THAT'S THE LEAST EFFECTIVE MODEL. AND SO WHAT ARE WE DOING TO ADDRESS THAT. SO WHEN WHEN YOU LOOK AT THIS PULL OUT ESL THIS IS TRACKING STUDENTS THAT STARTED IN A PULL OUT ESL. THIS IS A LONGITUDINAL STUDY. SO THIS THIS

[01:55:05]

[02:00:01]

ALL RIGHT. MAYBE I'M TAKING LONGER BECAUSE I'M NOT READING MY NOTES. I'M NOT SURE.

OK. SO THE NEXT PART IS REALLY JUST OUR COLLABORATION. ONE THING THAT THAT I HAD OBSERVED WAS THAT WE WERE SOMETIMES WORKING IN ISOLATION. AND HOW IMPORTANT IT WAS FOR US TO REALLY COLLABORATE WITH ALL OF THE DIFFERENT DEPARTMENTS THAT ARE IN OUR DISTRICT TO MAKE SURE THAT WHEN WE WHEN WE ROLL SOMETHING OUT OR WHEN CURRICULUM CHANGES HAPPEN THAT WE'RE REALLY PURPOSEFUL IN HOW WE TAKE THAT TO TEACHERS OF ENGLISH LEARNERS AND MAKE SURE THAT THEY'RE ABLE TO BEST SERVE THE STUDENTS IN THEIR CLASSROOM. SO WE HAVE SOME EXAMPLES THAT I THINK ARE PRETTY EASY TO SHARE OF OUR WORK THAT WE DID A BOARD UPDATE ON OF OUR WORK WITH SHARON BRADLEY AND TAKING NEWCOMER STUDENTS AT THE HIGH SCHOOL AND SENIOR HIGH TO A UNIVERSITY TO ALLOW THEM TO SEE THOSE SOMETHING MAYBE OUT OF WHAT HAS SEEMED IN REACH. ALSO WORKING WITH OUR ADMINISTRATORS AND THE AND THEIR DEPARTMENT TO WORK ON SOME VERTICAL ALIGNMENT AND AND WORK THAT WE NEED TO DO ACROSS TO KIND OF ALIGN OUR PRACTICES. AND SO THIS HAS BEEN VERY PURPOSEFUL BOTH IN HOW WE'VE MOVED FORWARD WITH PROFESSIONAL LEARNING AND HOW WE HAVE MOVED FORWARD WITH JUST SOME OF OUR CRITICAL WORK THAT WE'RE DOING THIS SCHOOL YEAR AND THAT

[02:05:05]

[02:10:01]

ABSOLUTELY. THANK YOU VERY MUCH. THANK YOU. THE NEXT ITEM IS ACTUALLY THE CONCLUSION OF PUBLIC COMMENT WE HAD NO CARDS. AND SO IF THERE'S NO FURTHER BUSINESS BEFORE THE BOARD THE MEETING WILL BE ADJOURNED. THE TIME IS 937. HAVE A GOOD EVENING. HAVE A WONDERFUL HOLIDAY.

* This transcript was compiled from uncorrected Closed Captioning.