[00:00:03]
[1. CALL TO ORDER]
I'M NANCY HUMPHREY, BOARD PRESIDENT AND PRESIDING OFFICER.ON TUESDAY, NOVEMBER 19TH, 2024.
ON THE BOARD'S BEHALF, I WISH TO WELCOME OUR VIEWERS AND ALL WHO ARE PRESENT WITH US THIS EVENING.
TRUSTEE JERI CHAMBERS, TRUSTEE CATHERINE GOODWIN AND TRUSTEE MICHAEL COOK.
SEATED TO MY RIGHT, VICE PRESIDENT DOCTOR LAUREN TYRA, TRUSTEE ANGELA POWELL, JONNY HILL, DEPUTY SUPERINTENDENT FOR BUSINESS AND EMPLOYEE SERVICES. DOCTOR PATRICK TANNER, ASSISTANT SUPERINTENDENT FOR TECHNOLOGY SERVICES.
DOCTOR COURTNEY GOBER, ASSISTANT SUPERINTENDENT FOR STUDENT, FAMILY AND COMMUNITY SERVICES.
DANNY STOCKTON, CHIEF OF STAFF.
AND SHARON NOWAK, EXECUTIVE ASSISTANT TO THE SUPERINTENDENT AND THE BOARD OF TRUSTEES.
WE'LL MOVE TO ITEM TWO, WHICH IS THE PUBLIC COMMENT SESSION AT WORK SESSIONS.
THE BOARD PERMITS PUBLIC COMMENT REGARDING AGENDA ITEMS ONLY.
DOCTOR FREEMAN, DO WE HAVE ANY SPEAKERS REGARDING AGENDA ITEMS THIS EVENING? PRESIDENT HUMPHREY, WE DO NOT HAVE ANY SPEAKERS REGARDING AGENDA ITEMS THIS EVENING.
OKAY. AND THEN WE WILL MOVE INTO.
WHERE IS MY PAGE 7? AND NOW, BECAUSE THAT'S DISCUSSION AND ACTION.
I'M SORRY, I'M A LITTLE BEHIND HERE.
YEAH. WE'RE GOING TO MOVE TO ITEM, LET ME GET MY AGENDA.
YEAH, WE'RE MISSING A PAGE SHARON.
BUT DO YOU HAVE ONE? OKAY. THANK YOU. WE'RE GOING TO MOVE TO ITEM 3.1, WHICH IS CONSULTATION WITH THE BOARD'S ATTORNEY REGARDING PROCEDURES FOR THE LEVEL FOUR APPEAL FILED BY DAVID AND VANESSA EARLING, PURSUANT TO BOARD POLICIES F AND G, LEGAL AND F AND G LOCAL, PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551074 AND FOR CONSULTATION WITH THE DISTRICT ATTORNEY DISTRICT ATTORNEY AND PERSONNEL OR ON BY PHONE ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE DISTRICT UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BOARD OF TEXAS, CLEARLY CONFLICTS WITH CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.
AND IF THERE ARE NO OBJECTIONS TO THE BOARD, WE WILL MOVE INTO CLOSED SESSION AND THE TIME IS 5.03.
[3. CLOSED SESSION]
ALL RIGHT.[4. RECONVENE OPEN SESSION]
THE BOARD WILL NOW RECONVENE IN OPEN SESSION.AND WHAT IS THE TIME? I LOST MY PHONE.
THE BOARD CONDUCTED THE LEVEL FOUR APPEAL HEARING FILED BY MR. AND MRS. ERLING ON BEHALF OF THEIR STUDENT IN CLOSED SESSION PURSUANT TO SECTIONS 551.074 AND 551.0821 OF THE TEXAS GOVERNMENT CODE. THE BOARD MET IN CLOSED SESSION PURSUANT TO SECTIONS 551.074, 551.0821 AND 551.071 OF THE TEXAS GOVERNMENT CODE.
[5. DISCUSSION AND ACTION]
ANY ACTION TAKEN REGARDING THIS MATTER MUST BE TAKEN IN OPEN SESSION.DO I HAVE A MOTION ON THE LEVEL FOR APPEAL FILED BY MR. AND MRS. ERLING ON BEHALF OF THEIR CHILD? YES. PRESIDENT HUMPHREY.
I MOVED THAT THE BOARD OF TRUSTEES GRANT THE LEVEL FOUR APPEAL, IN PART BY REMANDING TO THE DISTRICT ADMINISTRATION TO FURTHER REVIEW AND TAKE ACTION AT THE APPROPRIATE LEVEL AND DENY IN PART THE LEVEL FOUR APPEAL AS NEW RELIEF REQUESTED CANNOT BE ADDRESSED BY THE BOARD AT THE LEVEL FOUR HEARING.
I HAVE A MOTION BY TRUSTEE JERI CHAMBERS AND A SECOND BY SECRETARY TARRAH LANTZ.
[00:05:04]
DO I NEED TO READ THE MOTION? RIGHT. OKAY.THAT THEY I MOVE OR THAT JERI MADE THE MOTION? I MOVE THAT THE BOARD OF TRUSTEES GRANT THE LEVEL FOUR APPEAL, IN PART BY REMANDING TO THE DISTRICT ADMINISTRATION TO FURTHER REVIEW AND TAKE ACTION AT THE APPROPRIATE LEVEL, AND TO DENY IN PART THE LEVEL FOUR APPEAL AS NEW RELIEF REQUESTED CANNOT BE ADDRESSED BY THE BOARD AT LEVEL FOUR FOR HEARING.
IS THERE THE MOTION AND THE SECOND ARE ON THE TABLE? IS THERE ANY DISCUSSION ON THIS MOTION? ALL RIGHT. HEARING NONE, I WILL CALL FOR A VOTE.
ALL IN FAVOR, PLEASE RAISE YOUR HAND.
AND FOR THE RECORD, TRUSTEE ANGELA POWELL IS ABSTAINING FROM THE PROCESS.
SO THE RECORD IS THAT THERE'S SIX IN FAVOR AND ZERO OPPOSED.
SO THE MOTION CARRIES UNANIMOUSLY.
THE CFR FOR THE FISCAL YEAR ENDED JUNE 30TH, 2024.
AND I'M GOING TO TURN THIS OVER TO MR. HILL TO MAKE ANY INTRODUCTIONS NECESSARY.
THANK YOU, PRESIDENT HUMPHREY, MEMBERS OF THE BOARD CABINET.
WE HAVE COURTNEY REEVES, THE CFO.
SO I'M GOING TO TURN IT OVER TO MISS RIPKA TO GO OVER THE AUDIT REPORT.
THANK YOU FOR HAVING ME TONIGHT TO PRESENT THE RESULTS FOR FISCAL YEAR ENDED JUNE 30TH, 2024.
SO THIS IS JUST OUR WEAVER TEAM.
I AGAIN AM THE ENGAGEMENT PARTNER ON THIS ENGAGEMENT.
IN ADDITION TO MYSELF AND THE LEADERSHIP ON THIS ENGAGEMENT, WE ALSO HAVE MICHELLE, SHE'S THE SUPERVISOR, AND THEN UNDERNEATH HER CHRISTINA, SHE ACTS AS THE SENIOR ASSOCIATE.
AND WE DO HAVE TWO TECHNICAL REVIEW PEOPLE THAT WORK ON THIS ENGAGEMENT AS WELL.
I'M A PARTNER, SARAH DEMPSEY, AS WELL AS A DIRECTOR, BRANT YOUNG.
IN ADDITION TO THEM, WE HAVE OUR SUBJECT MATTER EXPERTS FROM AN IT ADVISORY STANDPOINT, DAVID FRIEDENBERG ASSISTS WITH THIS AUDIT AS WELL AS ELISA GILBERTSON FROM A DATA ANALYTICS STANDPOINT.
WE DO PERFORM OUR AUDIT IN ACCORDANCE WITH GENERALLY ACCEPTED AUDITING STANDARDS, AS WELL AS GENERALLY ACCEPTED GOVERNMENT AUDITING STANDARDS, AND WE PERFORM A SINGLE AUDIT OVER THE FEDERAL FINANCIAL ASSISTANCE UNDER UNIFORM GUIDANCE.
IN ADDITION TO THAT COMPLIANCE WORK, WE ALSO PERFORM VARIOUS TYPES OF TESTS WITH REGARDS TO LAWS, REGULATIONS, CONTRACTS, GRANT AGREEMENTS THAT ARE OUTSIDE OF THE SINGLE AUDIT.
THIS IS JUST OUR AUDIT TIMELINE.
IT'S VERY SIMILAR TO PREVIOUS FISCAL YEARS.
WE START OUT WITH OUR PLANNING PROCESS.
WE NOTED NO CHANGES FROM OUR PLANNED AUDIT APPROACH THAT WE SET FORTH AT THE BEGINNING OF THE AUDIT, AND WE HAVE ISSUED, OR WE WILL ISSUE AN UNMODIFIED OPINION ON THE FINANCIAL STATEMENTS, AS WELL AS AN UNMODIFIED OPINION ON COMPLIANCE WITH REGARDS TO THE FEDERAL FINANCIAL ASSISTANCE.
DURING THIS FISCAL YEAR WE HAD NO PAST ADJUSTMENTS AS WELL AS NO AUDIT ADJUSTMENTS.
THERE WERE NO MATERIAL WEAKNESSES OR SIGNIFICANT DEFICIENCIES.
UM THOSE ARE REPORTABLE ITEMS. IF THERE WERE ANY REPORTABLE ITEMS, WE WOULD BE REQUIRED TO COMMUNICATE THOSE DURING OUR COMMUNICATIONS.
AND THEN BELOW THAT WOULD BE ANY VERBAL OR ORAL COMMENTS THAT WE HAD DURING THE COURSE OF THE AUDIT.
AND THOSE JUST DO NOT RISE TO THE LEVEL THAT WOULD BE REQUIRED TO BE INCLUDED IN THE WRITTEN FORMAT.
[00:10:04]
FROM A SIGNIFICANT RISK STANDPOINT, WE HAVE MANAGEMENT OVERRIDE OF CONTROLS AS WELL AS REVENUE RECOGNITION WITH REGARDS TO FOUNDATION SCHOOL PROGRAMS AND THEN THE GRANT FUNDING.THESE ARE JUST SIGNIFICANT RISKS.
IT DOESN'T MEAN THEY'RE THE ONLY RISK AT THE DISTRICT.
DISTRICT. IT'S JUST THESE GET ELEVATED.
IN TERMS OF OUR RISK ASSESSMENT, WE HAD NO AUDIT FINDINGS WITH REGARDS TO MANAGEMENT OVERRIDE OF CONTROLS OR FROM A REVENUE RECOGNITION STANDPOINT, WE HAD ONE IMPLEMENTATION THIS YEAR, GASB 100, BUT THERE WAS NO IMPACT WITH REGARDS TO THE FINANCIAL STATEMENTS.
SO PREVIOUS YEARS WE HAD GASB 96, THE SUBSCRIPTION BASED IT ARRANGEMENTS AND GASB 87 WHICH WAS LEASES PRIOR TO THAT WAS PENSION, OPEB ETC.
YOU KNOW, STANDARDS THAT TOOK UP A LOT OF THE STAFF'S TIME.
THIS ONE IS MORE OF LOOKING FORWARD AS THEY'RE IF THE DISTRICT DOES HAVE ANY CHANGES IN ACCOUNTING POLICIES ANY CHANGES IN THE ACCOUNTING ESTIMATES, ETC., THEN THIS WOULD INCLUDE MORE INFORMATION IN THE IN THE FINANCIAL STATEMENTS THEMSELVES.
THERE WERE NO NEW ACCOUNTING POLICIES THIS YEAR.
SIGNIFICANT ACCOUNTING ESTIMATES.
ANYONE THAT'S FAMILIAR WITH STATE AID AND HOW IT WORKS, TEA IS GOING TO BE CHANGING THOSE ESTIMATES EVEN A YEAR, A YEAR AND A HALF AFTER WHEN WE CLOSE THIS FISCAL YEAR.
AND SO WE DO HAVE TO POINT OUT THAT IT IS AN ESTIMATE.
WE CHECK IT ALL THE WAY IN UNTIL ISSUANCE, BUT IT IS AN ESTIMATE.
AND SO NEXT YEAR WE COULD BE CHANGING THAT REVENUE OR RECEIVABLE RELATED TO PRIOR YEARS.
BUT IT WOULDN'T REQUIRE ANY TYPE OF RESTATEMENT FOR THE STATEMENTS.
NO DISAGREEMENTS, AND WE WILL HAVE CERTAIN WRITTEN REPRESENTATIONS DURING THE COURSE OF OUR ISSUANCE AFTER THIS MEETING AND THEN NO OTHER CONSULTATIONS WITH OTHER ACCOUNTING FIRMS AND NO COMMUNICATIONS OUTSIDE OF THAT WRITTEN REPRESENTATION IN TERMS OF FINANCIAL HIGHLIGHTS THE GOVERNMENTAL FUNDS AS A WHOLE AND IS GOING TO INCLUDE THE GENERAL FUND, DEBT SERVICE FUND, THE CAPITAL PROJECTS FUND, AND THEN OTHER GOVERNMENTAL FUNDS IS REALLY GOING TO BE THE SPECIAL REVENUE FUNDS WHERE YOUR FEDERAL FINANCIAL ASSISTANCE LIES.
AND YOU ALL ENDED THE YEAR AT A LITTLE OVER 1 BILLION.
BUT IN TERMS OF THE DECREASE THAT YOU'LL SEE FROM THE PRIOR YEAR, THAT'S PRIMARILY DUE TO CAPITAL PROJECTS SPENDING OVER THE COURSE OF THE FISCAL YEAR. BUDGETARY HIGHLIGHTS.
THE ONE THING REALLY TO POINT OUT FROM THIS STANDPOINT, IF YOU LOOK AT G, ONE OF THE FINANCIAL STATEMENTS, YOU'LL NOTE THAT THERE WAS A FAVORABLE BUDGET VARIANCE FROM THE FISCAL YEAR.
YOU KNOW, YOU ALL SET FORTH WITH WHAT YOUR ADOPTED BUDGET IS GOING TO BE.
THERE ARE AMENDMENTS TO THAT BUDGET.
AND SO YOU ARE GOING TO TYPICALLY HAVE SOME, SOME DIFFERENCES BETWEEN ACTUAL VERSUS THE BUDGET.
BUT YOU ALWAYS WANT TO SEE A FAVORABLE BUDGET VARIANCE FROM ACTUALS.
AND THEN THE LAST ONE CAPITAL ASSETS.
TOTAL CAPITAL ASSETS INCREASED 39.9 MILLION FOR THE FISCAL YEAR.
AND THE CHANGE IN CAPITAL ASSETS IS PRIMARILY DRIVEN BY THE ADDITION OF THE LAND PURCHASE FOR THE CTE CENTER AND THEN THE WILLIAMS HIGH SCHOOL, PLANO SENIOR HIGH.
RENOVATIONS. THE TRACKS AT THE VARIOUS MIDDLE SCHOOLS, AS WELL AS SYSTEMS AND COMPLIANCE WORK AT BOWMAN AND THEN WILSON MIDDLE SCHOOLS, AND THEN MOBILE DEVICES FOR THE CLASSROOMS ACROSS THE BOARD FROM A LONG TERM DEBT STANDPOINT.
THE DISTRICT HAD A TOTAL BONDED DEBT OF 886 MILLION AND THEN AS OF THIS SAYS 630 2023, BUT SHOULD BE 630, 2024, 696.3 MILLION IS AUTHORIZED.
[00:15:08]
YOU KNOW, I'LL ECHO WHAT JOHNNY SAID.YOUR TEAM IS REALLY GREAT TO WORK WITH.
WE DO A LOT OF SCHOOL DISTRICTS ACROSS THE STATE.
AND WE YOU KNOW, I LOOKED IT UP TODAY BECAUSE TYPICALLY WE GET A LOT OF QUESTIONS ABOUT FINDINGS, AND OUR FIRM DOES GIVE THE MOST FINDINGS OF ALL OF THE FIRMS ACROSS THE STATE.
ALL RIGHT. THANK YOU, MISS REBECCA.
WE APPRECIATE THE KUDOS TO THE TEAM WHO WE HEAR FROM ALL THE TIME EVERY WE HAVE BUDGET REPORTS AND FINANCIALS EVERY MONTH. SO HATS OFF LADIES.
BOARD MEMBERS, DO YOU HAVE ANY OTHER QUESTIONS OR COMMENTS? WE NEED A MOTION FIRST BECAUSE IT'S DISCUSSION AND ACTION.
OH, YOU'RE RIGHT, I APOLOGIZE.
SO DO I HAVE A MOTION? I MOVE THAT THE BOARD OF TRUSTEES APPROVES THE REQUIRED ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30TH, 2024.
I HAVE A MOTION BY DOCTOR LAWRENCE SARA AND A SECOND BY ANGELA POWELL THAT THE BOARD OF TRUSTEES APPROVES THE REQUIRED ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30TH, 2024.
NOW, IS THERE ANY FURTHER DISCUSSION OR COMMENTS? YES. I'M SORRY ABOUT THAT.
I JUST TRYING TO DO THE RULES.
ONE OF THE THINGS THAT WE TALKED ABOUT IS AN AUDIT SUBCOMMITTEE WHEN WE MET WITH JENNIFER TO REVIEW THE AUDIT FINDINGS, IS THAT THE CHANGE IN SOFTWARE SYSTEMS WITH THE EIS AND THE CYSTS CAN POTENTIALLY IMPACT HOW THIS STUFF IS PUT TOGETHER BY THE TEAM GOING FORWARD NEXT YEAR.
AND JENNIFER IS SHAKING HER HEAD OR NODDING HER HEAD.
I'M SORRY. YES. AND SO ONE OF THE THINGS THAT WE ASKED BOTH JENNIFER AND THE AUDIT TEAM TO, TO CONSIDER IS THERE ADDITIONAL SUPPORT THAT MAY BE NEEDED BECAUSE OF THE, BECAUSE OF THE MIGRATION IN ORDER TO KEEP THIS VERY CLEAN RECORD OF, OF NO FINDINGS AND HAVING THINGS BE WELL DONE SO THAT IF THERE IS ADDITIONAL, YOU KNOW, CONSULTING OR ADDITIONAL CLEANUP OR ADDITIONAL CHECKING SUPPORT, WHATEVER IS NEEDED SO THAT AS WE'RE GOING THROUGH THIS MAJOR SOFTWARE MIGRATION, IT'S NOT GOING TO IMPACT OUR AUDIT NEXT YEAR IN A WAY THAT HAS NOTHING TO DO WITH THE FINANCIAL TEAM AND EVERYTHING TO DO WITH ALL OF THE DATA MIGRATION THAT'S HAPPENING NOW.
AND, AND SO I'LL LET YOU KIND OF TALK ABOUT WHAT YOU SAID, BUT I JUST WANT TO MAKE SURE THAT THE BOARD IS AWARE THAT, YOU KNOW, WHAT PATRICK'S GROUP IS DOING WITH TECHNOLOGY, BECAUSE IT'S IMPACTING EVERYTHING DISTRICT WIDE.
WE MADE SURE TO ASK, HOW DOES THIS IMPACT US GOING FORWARD? AND, AND I PERSONALLY I'LL SPEAK FOR MYSELF AND YOU TWO LADIES CAN SPEAK FOR YOURSELVES IF YOU HAVE ANYTHING TO ADD, BUT I JUST WOULD EXPRESS SUPPORT FOR THE DISTRICT GETTING YOU KNOW, IF THE TEAM FEELS LIKE THEY NEED IT, GETTING ADDITIONAL SUPPORT TO ENSURE THAT THAT WE DON'T HAVE ANY CROSS STOCK ISSUES.
YEAH. SO OUTSIDE OF THE EXTERNAL AUDIT, WE DO HAVE AN ADVISORY TEAM THAT DOES PROVIDE THOSE SERVICES WHEN WE HAVE CLIENTS THAT DO SWITCH ERP SYSTEMS, ETC..
YOU KNOW, THAT'S NOT MY EXPERTISE, NOR DO YOU WANT TO CO-MINGLE THE TEAMS. AND, YOU KNOW, FROM AN INDEPENDENT STANDPOINT.
BUT WE HAVE DONE WORK FROM A MIGRATION, YOU KNOW, REVIEW STANDPOINT.
AND THE DISTRICT WOULD BE ABLE TO SET WHAT THEY WANTED EXACTLY BY TALKING WITH THAT TEAM.
AND SO WE COULD SET UP SOMETHING FOR YOU ALL TO, TO MEET WITH THEM AND GET THEIR PERSPECTIVE.
BECAUSE WE DO HAVE A LOT OF CLIENTS THAT DO UTILIZE YOU KNOW, THAT HAVE MOVED FROM FRONTLINE TO SKYWARD AND DO HAVE EXISTING EXPERIENCE WITH SKYWARD.
[00:20:07]
TEAM COMPLETELY.BUT THERE ARE THERE ARE ALSO OTHER FIRMS AS WELL THAT CAN PROVIDE THOSE SERVICES.
ALL RIGHT. THAT SOUNDS LIKE SOMETHING WE NEED TO CONSIDER FOR SURE.
THANK YOU SO MUCH FOR YOUR REPORT AND THE GREAT REPORT.
AS A RECOVERING AUDITOR MYSELF, I KNOW THE PROCESS YOU WENT THROUGH.
AND SO TO GET THIS AWESOMELY CLEAN REPORT IS KUDOS AGAIN, LIKE I SAID TO THE AMAZING STAFF.
DID YOU HAVE ANYTHING? NO. OKAY. ALL RIGHT.
WE DO. I'M AT THE BOTTOM OF THE PAGE THERE, AREN'T I? ALL RIGHT. NOW AFTER ALL THE DISCUSSION, WE WILL NOW VOTE.
AND ALL THOSE IN FAVOR, PLEASE RAISE YOUR HAND.
IS JERI VOTING, OKAY? THAT'S OKAY. WE'RE ALL KIND OF DISCOMBOBULATED.
IT LOOKS LIKE THE MOTION CARRIES UNANIMOUSLY.
[6. REPORTS]
AND GROWTH, WHICH IS RELATED TO PILLAR THREE AND JOHNNY, I'LL HAND IT OVER TO YOU TO MAKE INTRODUCTIONS, PLEASE.THIS IS DOCTOR KENDALL, WHO HAS DONE AN AMAZING JOB.
SO I'M GOING TO TURN IT OVER TO HER.
PRESIDENT HUMPHREY, BOARD AND ALSO DOCTOR WILLIAMS, SUPERINTENDENT.
I'M ALSO PLEASED, AS MR. HILL SAID, TO HAVE OUR HR LEADERSHIP TEAM HERE.
WE HAVE OUR EXECUTIVE DIRECTOR, DOCTOR BUDDY BONNER IN THE BACK THERE.
ALSO OUR DIRECTOR, MARTHA WERNER.
DIRECTOR GREGG GASTON AND THEN DIRECTOR STEPHANIE RAMOS.
SO, THEY HAVE ALL CONTRIBUTED TO THIS REPORT.
SO, I'M PLEASED THAT THEY WERE ABLE TO HANG IN THERE.
AS WE PRESENT A BRIEF UPDATE OF WHERE WE ARE REGARDING OUR PILLAR THREE.
SO, OF COURSE WITH PILLAR THREE WE'RE LOOKING AT RECRUITING AND RETENTION.
WE'RE ALSO LOOKING AT GROWTH AND COLLABORATION, BUT WE'RE ALSO LOOKING AT EMPLOYEE CARE AND SUPPORT.
SO, THERE ARE A FEW THINGS THAT WE HAVE TRIED TO PUT IN PLACE.
ONE OF THE IMPORTANT FACTORS FOR US THAT WE SHARED BEFORE IS TO ENSURE THAT WE HAVE EFFECTIVE SYSTEMS, WHICH YOU'VE JUST TALKED ABOUT, THE MIGRATION EFFORTS THAT ARE IN PLACE. AND SO WE HAVE SEVERAL SYSTEMS COMING OR PIECES TO COME IN PLAY TO IMPROVE WHAT WE'RE DOING WITH OUR OUR DATA AND OUR MANAGEMENT OF OUR DATA, WHICH WILL IN TURN ALLOW US TO BE MORE EFFECTIVE WHEN IT COMES TO SERVING AND SUPPORTING EMPLOYEES.
THE OTHER IMPORTANT FACTOR FOR US IS ALSO MAKING SURE WE HAVE GOOD PROCESSES, NOT JUST PROCESSES THAT WILL SUPPORT WHAT WE'RE DOING CURRENTLY BUT WILL SUSTAIN THE DISTRICT IN THE FUTURE. THAT'S SOMETHING THAT HAS BEEN REALLY INTEGRAL TO OUR WORK, SO WE'RE EXCITED TO BE ABLE TO SHARE THAT WE'RE MAKING PROGRESS TOWARDS THAT, AND WE REALIZE THAT EVERY EFFORT THAT WE PUT IN PLACE, EVERY IMPLEMENTATION IS GOING TO AFFECT THE OUTCOMES FOR OUR STUDENTS.
I DO WANT TO JUST GIVE A LITTLE INSIGHT, A LITTLE BIT OF INSIGHT.
YOU CAN SEE THE NUMBERS ACROSS THE BOTTOM.
WELL, THERE MAY BE SOME THAT ARE TRANSITIONING FOR VARIOUS REASONS TO STAY HOME WITH KIDS.
THEY MAY BE MOVING, BUT THERE ARE ALSO THOSE THAT ARE EXPERIENCING GROWTH OPPORTUNITIES, WHETHER THEY'RE BECOMING ASSISTANT PRINCIPALS OR MOVING INTO LEADERSHIP ROLES, SO THAT RETENTION IS ABOUT THOSE THAT ARE JUST TRANSITIONING OUT OF THE CLASSROOM AS WELL.
A BIG PART OF WHAT WE WERE ABLE TO DO THIS YEAR IS REALLY ABOUT YOU GUYS AS WELL.
SO WE WANTED TO TAKE A MOMENT TO SHOUT OUT YOU MAKING TAKING THE VOTE TO KEEP US COMPETITIVE WHEN IT COMES TO OUR HIGHER END SALARY, WHEN WE GET NEW TEACHERS COMING IN.
SO MOVING US TO 61, THAT IS A COMPARISON WITHIN REGION TEN.
YOU CAN SEE THAT IT PUTS US IN A REALLY GOOD PLACE.
SO WE APPRECIATE YOU GUYS TAKING THE TIME AND PUTTING IN THE EFFORT TO ENSURE NOT ONLY THAT THAT RAISE WAS IN PLACE OR THAT THAT ADJUSTMENT WAS IN PLACE, BUT YOU DID IT EARLY. I CANNOT TELL YOU HOW THAT HELPED US AS WE WERE MOVING FORWARD.
[00:25:01]
SO THANK YOU FOR THAT.ALL RIGHT. SO ANOTHER UPDATE IS JUST REGARDING OUR SUBSTITUTES.
THIS IS A PRETTY INTERESTING SLIDE, AND I WANT TO GIVE YOU A LITTLE BIT OF INSIGHT ON THIS SLIDE.
FIRST OF ALL, WE HAVE RIGHT NOW, I THINK WE LOOKED AT IT.
WE HAVE ABOUT 1600 ACTIVE SUBS.
THAT'S A REALLY SOLID NUMBER OF SUBSTITUTES.
SO 10,000 IS REALLY NOT A LARGE NUMBER COMPARATIVELY WHEN YOU LOOK AT THAT FOR ABSENCES.
SO THAT'S A REAL POSITIVE FOR US TO THAT.
BUT I DO HAVE IT NOW SO THAT I CAN SHARE WITH YOU THAT WHEN IT COMES TO OUR FILL RATE LAST YEAR OUR FILL RATE WOULD HAVE BEEN 84.26% FOR OUR TEACHING STAFF, AND IT WOULD HAVE BEEN 56.06% FOR OUR PARAPROFESSIONAL STAFF.
SO WE'RE REALLY PLEASED THAT WE'RE ON AN UPWARD TREND WHEN IT COMES TO THAT.
ALL OF THOSE THINGS HELP US TO INCREASE THE RETENTION OF OUR SUBS.
SO LET'S LOOK AT THE RECRUITMENT PART.
NOW THIS IS JUST A DEWANNA THING.
I DON'T TALK IN TOO MANY DETAILS BECAUSE I ALWAYS THINK THAT OUR PEERS ARE PROBABLY LISTENING.
IT IS NOT JUST ABOUT GOING AND SHOWING UP AND SETTING A TABLE UP FOR THE JOB FAIR.
WE ARE WORKING HARD TO MAKE SURE WE'RE CONNECTING WITH THEM PRIOR TO GETTING TO THE JOB FAIR AND AFTER THE JOB FAIR, WE HAVE A VERY STRUCTURED PROCESS TO FOLLOW UP WITH THE CANDIDATES THAT WE INTERACT WITH WHEN WE GO OUT TO JOB FAIRS, AND WE'RE ALSO REALLY TRYING TO CONNECT MORE WITHIN THE COMMUNITY, BECAUSE WE REALIZE THAT A LOT OF OUR GREAT CANDIDATES ARE RIGHT HERE, NEAR AS WELL AS REACHING OUTSIDE OF THE STATE OF TEXAS.
SO THAT HAS BEEN A REAL EFFORT FOR US AS WELL.
NOW, JUST LOOKING AT PROVIDING SOME OPPORTUNITIES.
ONE OF THE BIG PROGRAMS THAT IS A GREAT INITIATIVE HERE IN PLANO IS OUR QUEST PROGRAM.
QUEST HAS TWO COMPONENTS TO IT.
WE HAVE OUR CAREER SEEKERS AND WE ALSO HAVE OUR DEGREE SEEKERS.
THE CAREER SEEKERS ARE THOSE STUDENTS THAT ARE COMING OUT OF OUR HIGH SCHOOLS, AND THEY'RE MAY BE MOVING INTO PARAPROFESSIONAL POSITIONS WHILE OUR DEGREE SEEKERS ARE THOSE THAT ARE SEEKING TO BECOME CERTIFIED TEACHERS.
AND SO WHEN YOU LOOK AT THESE NUMBERS, YOU MAY WONDER, WELL, WAIT A MINUTE.
WHAT'S GOING ON WITH 24-25? WELL, THERE ARE A COUPLE OF THINGS.
SO THERE WAS A LOT OF INTEREST WHEN WE STARTED.
THERE WERE A LOT OF PEOPLE THAT WERE REFERRED.
BUT WHEN WE GOT TO THIS YEAR, ONE OF THE THINGS WE WANTED TO DO WAS TO MAKE SURE WE SLOWED DOWN A LITTLE BIT, PROVIDED MORE SUPPORT TO THOSE THAT WERE ALREADY IN IT, BECAUSE ONCE YOU START THE PROGRAM, IT'S NOT A ONE YEAR PROGRAM.
SO WHAT YOU'RE LOOKING AT NOW IS THE FACT THAT WE HAVE WHAT WOULD THAT BE? 30 CAREER SEEKERS AND QUICK MATH, ARKANSAS MATH 65 DEGREE SEEKERS.
OKAY, SO WE ACTUALLY HAVE A LARGE NUMBER BECAUSE WE'RE ADDING TO SO IT'S NOT TAKING AWAY.
SO WE'RE VERY EXCITED THAT THIS YEAR, AS A PART OF THE PROCESS, WE ADDED QUEST LEADS.
NOW, WHEN I SAY ADD, YOU MAY BE THINKING DOLLARS.
THIS IS A PART OF WHAT THEIR SALARY IS COVERING BECAUSE THEY HAVE A SLIGHTLY REDUCED SALARY.
SO A PORTION OF THAT IS BEING USED TO PAY FOR THE QUEST LEADS WHO ARE PROVIDING THAT DIRECT SUPPORT.
THEY'RE TALKING TO THEM ABOUT INDIVIDUAL NEEDS OF KIDS LOOKING AT INSTRUCTIONAL STRATEGIES.
THEY ACTUALLY GO IN, THEY SIT AT, THEY OBSERVE, AND THEY PROVIDE FEEDBACK TO OUR QUEST TEACHERS IN A VERY TARGETED MANNER, WHICH IS MUCH MORE THAN WHAT THEY WERE ABLE TO GET PRIOR TO HAVING THE QUEST LEADS.
SO WE'RE SUPER EXCITED THAT THEY WERE ABLE TO DO THAT.
[00:30:09]
AND THEN OUR LAST ONE, THE LAST PART FOR OUR STRATEGIES, WE'RE LOOKING AT OUR LISTENING ROUNDS.ONE OF THE THINGS THAT WAS VERY IMPORTANT, AND THIS WAS COMMUNICATED VERY STRONGLY AS WELL BY DOCTOR WILLIAMS, SHE WANTS TO MAKE SURE THAT WE ARE HEARING FROM OUR EMPLOYEES AND WE'RE PROVIDING THAT OPPORTUNITY.
SO AS A PART OF THAT, WE HAVE INITIATED AND IMPLEMENTED OUR LISTENING ROUNDS.
AND THAT'S PRETTY MUCH LIKE A STAY INTERVIEW.
I'M SURE YOU'VE HEARD THAT TERMINOLOGY.
SO TO DATE WE'VE HAD TWO MEETINGS.
AND WHEN YOU LOOK AT THE TOPICS, THESE ARE THE BROAD TOPICS THAT WE HAVE.
IT GIVES THEM AN OPPORTUNITY TO GIVE US VERY TIMELY FEEDBACK ABOUT WHAT THEY'RE EXPERIENCING, WHAT'S A POSITIVE FOR THEM, AND WHAT THEY THINK WOULD DRAW OTHERS TO COME TO OUR DISTRICT. SO WE'RE SUPER EXCITED ABOUT WHAT'S HAPPENING WITH THIS.
THEY HAVE A FEW OTHER MEETINGS THIS YEAR.
THEY WILL INFORM OUR PROGRESS SO THAT WE CAN MAKE GREAT DECISIONS ABOUT HOW WE DO THIS NEXT YEAR.
SO THIS JUST IS A LITTLE BIT OF THE INFORMATION AND PICTURES ABOUT THE TEAM AS THEY'RE MEETING.
AND THEN THERE ARE EIGHT OTHER PROFESSIONALS, BUT THEY ARE PRIMARILY CAMPUS BASED STAFF.
AND THEY HAVE BEEN VERY, VERY EXCITED ABOUT PARTICIPATING IN THIS.
SO THIS NEXT SLIDE GIVES YOU JUST A QUICK UPDATE AS TO WHERE WE ARE WITH OUR BENEFITS.
WE'RE TRANSITIONING A LITTLE BIT BECAUSE THIS IS EMPLOYEE CARE AS WELL.
SO THAT'S ABOUT 4200 ACTUALLY EMPLOYEES.
OUT OF OUR OVER 6300 EMPLOYEES THAT ARE PARTICIPATING IN OUR BENEFITS PLAN.
SO THAT'S VERY POSITIVE TO HAVE SUCH A LARGE PERCENTAGE.
SO THERE ARE SOME THAT MAY BE SELECTING SOME OTHER PIECES OF THAT.
ALL RIGHT. SO THAT WAS OUR QUICK UPDATE.
WE HOPE TO HAVE MORE INFORMATION FOR YOU IN THE SPRING.
ALL RIGHT I HAVE SOME QUESTIONS.
I THINK I'VE ASKED YOU THIS BEFORE AT ONE OF THE BOARD MEETINGS THAT I HAD HEARD AT ONE POINT FROM A TEACHER WHO WAS LOOKING AT JOBS IN PLANO THAT THE PROCESS WAS JUST TOO LONG AND THAT WE WERE MISSING OUT ON GREAT TEACHERS OR GREAT STAFF BECAUSE OTHER DISTRICTS WERE ABLE TO SWOOP IN AND THEY WERE ABLE TO, I DON'T KNOW, GO THROUGH THE APPLICATION PROCESS QUICKER.
SO AS YOU TALKED ABOUT PROCESS IN THE FIRST STRATEGY, HAS THAT BECOME STREAMLINED? SO THAT IS BECOMING STREAMLINED.
AS A PART OF OUR MIGRATION PROCESS, WE ARE IMPLEMENTING A MORE WHAT WE CALL EFFICIENT AND EFFECTIVE WAY OF ONBOARDING AND GETTING APPLICANTS AND PROVIDING ACCESS TO OUR HIRING MANAGERS.
WE DID HAVE A LITTLE BIT OF A STRUGGLE WITH OUR WITH OUR CURRENT SYSTEM.
OF COURSE, WE HAVEN'T EXERCISED IT JUST YET.
THAT IS AWESOME. I HAVE WALKED INTO MY DAUGHTER'S ELEMENTARY SCHOOL AND THE OFFICE MANAGER HAS BEEN ON CALLS ALL THE TIME, AND SO THERE'S A LOT OF TRAINING HAPPENING WITH OUR OFFICE MANAGERS, WHETHER IT'S IN REGARDS TO MIGRATION TECHNOLOGY OR WORKING WITH THE HR DEPARTMENT.
I'M REALLY GLAD THAT YOU SAID THAT AS WELL, THAT THEY'RE WORKING EXTRA HARD AND THAT SUB FILL RATE, DOES THAT HAVE TO DO WITH I REMEMBER DURING COVID THIS WAS A BIG DISCUSSION WITH THE BOARD.
HAS THAT HELPED? I WOULD DEFINITELY SAY YES.
I WAS NOT IN PLANO AT THE TIME, AND I REALLY REMEMBER THE CHALLENGE YOU CREATED WHEN YOU DID THAT.
SO ABSOLUTELY, THE CHALLENGE FOR OTHER DISTRICTS IS WHAT I'M SAYING.
SO I WASN'T ON THE BOARD THEN? YES, THAT HAD A VERY POSITIVE EFFECT AND IT DREW A LOT OF SUBS TO OUR DISTRICT.
AND ACTUALLY THE GREAT THING IS THAT MANY OF THEM HAVE BEEN SUSTAINED OVER TIME.
AND THEN THE LAST QUESTION I HAD WAS ABOUT LISTENING ROUNDS.
DID PEOPLE SIGN UP FOR THAT OR ARE WE GOING TO CAMPUSES OR HOW IS THAT WORKING? BECAUSE SO I COULD JUST IMAGINE IT BEING LIKE A BIG GRIEVING PROCESS.
[00:35:03]
LIKE PEOPLE ARE LIKE, YEAH, YOU'RE THE COMPLAINT DEPARTMENT.WELL, WE REALLY TRIED TO MAKE SURE IT WAS VERY CLEAR WHAT THE PURPOSE OF THE, THE TEAM WAS.
AND SO AS A PART OF THAT PROCESS DOCTOR BONNER'S TEAM REACHED OUT TO CAMPUSES AND EVERY CAMPUS HAD AN OPPORTUNITY TO SUBMIT 2 OR 3 NAMES OF THOSE THAT THEY WOULD LIKE TO REPRESENT THEIR CAMPUS.
SO THAT'S HOW THOSE INDIVIDUALS WERE IDENTIFIED.
AND WE DID NOT ASK FOR JUST GIVE US THE FOLKS THAT ARE GOING TO GO RAH, RAH.
YEAH, THAT'S NOT WHAT WE WERE SEEKING.
BECAUSE NOT ONLY ARE WE RECEIVING FEEDBACK ABOUT WHY YOU STAY, WE'RE THINKING ABOUT THE THINGS WE MAY NEED TO DO TO ATTRACT OTHERS AND SO UNDERSTANDING THEIR PAIN POINTS ALONG THAT JOURNEY IS VERY IMPORTANT AS WELL.
WELL, I WAS GOING TO ASK QUESTIONS ABOUT THE LISTENING ROUNDS TOO.
AND ARE THESE DURING THE DAY OR IS THIS WHEN YOU DO YOUR LISTENING ROUNDS? ARE THEY EVENING AFTER WORK HOURS? THEY'RE RIGHT AT THE END OF THE SCHOOL DAY.
BUT IT ALSO WAS A TIMELY MEETING TIME.
SO, I THINK THEY'RE STARTING AROUND FIVE, 4:30.
WELL, THE PRINCIPAL FOR THIS BECAUSE THIS IS OUR INITIAL ROUND.
SO THE PRINCIPAL HAD THE OPPORTUNITY TO JUST IDENTIFY FOLKS THAT THEY THOUGHT WOULD BE GOOD PARTICIPANTS, AND THEN THEY WOULD APPROACH THEM TO SAY, ARE YOU WILLING TO COMMIT TO THE TIME BECAUSE THERE ARE MULTIPLE MEETINGS SO THAT WE CAN MAKE SURE WE'RE REALLY GETTING GOOD, SOLID FEEDBACK? AND THERE WERE SOME THAT WERE NOT ABLE TO COMMIT TO THE TIME, AND THE PRINCIPAL WAS ABLE TO IDENTIFY A REPLACEMENT FOR THEM.
AND I DO REALLY WANT TO STRESS THAT THIS IS THE INITIAL IMPLEMENTATION OF THIS FEEDBACK.
SO IT'S NOT LIKE THIS WILL BE THE ONLY GROUP TO GIVE US FEEDBACK.
AS WE CONTINUE TO GROW OUR PROCESS, WE HOPE TO BE ABLE TO BROADEN IT BECAUSE NOT ONLY DO WE WANT TO HEAR FROM THOSE AT THE CAMPUS, IT'S IMPORTANT FOR US TO HEAR FROM THOSE THAT ARE IN DEPARTMENTS AS WELL AND UNDERSTAND WHY THEY ARE HERE, WHY THEY ARE STAYING.
AND ANOTHER QUESTION IS THE COHORT PARTICIPANTS? YES. ARE WE ALSO ALLOWING LIKE STUDENTS WHO WERE PREVIOUS STUDENTS FOR PLANO ISD STUDENTS TO, YOU KNOW, NOT ONLY DO THEY CAN APPLY TO BE A PARTICIPANT, ARE WE GOING TO GIVE THEM A LITTLE BIT MORE LEEWAY TO BE IN A HIGHER OPPORTUNITY TO BE CHOSEN TO PARTICIPATE IN THE COHORT? JUST TO MAKE SURE I UNDERSTAND.
ARE YOU ASKING THAT IF THEY HAVE BEEN A STUDENT, A STUDENT IN THE DISTRICT.
SO ALL OF OUR CAREER SEEKERS, OUR STUDENTS IN THE DISTRICT.
AND IF YOU'RE WANTING TO PARTICIPATE IN THE DEGREE SEEKERS PROGRAM, SORRY.
I'M TRYING TO MAKE SURE THAT I KEEP IT CLEAR.
THE DEGREE SEEKERS PROGRAM, THOSE ARE THOSE THAT HAVE BEEN PARAPROFESSIONALS WITHIN THE DISTRICT.
SO WE'RE NOT JUST ALLOWING ANYONE TO COME IN AND PARTICIPATE.
THE GOAL IS THAT WE ARE GROWING CURRENT STAFF.
OKAY. THANK YOU FOR THE CLARIFICATION AND JUST CORRECT ME IF I'M WRONG.
THE STUDENTS THAT OR I GUESS FORMER STUDENTS WERE STUDENTS THAT WERE IN OUR PRE EDUCATION.
CAREER AND TECHNICAL EDUCATION PROGRAMS. ANYTHING I WANT TO MAKE SURE I'M NOT MISSING ANYTHING.
I DO WANT TO EMPHASIZE WITH THAT TO A POINT THAT I DID NOT MAKE WITH OUR CAREER SEEKERS.
WE ARE ALSO HIGHLY FOCUSING ON THOSE THAT ARE INTERESTED IN SUPPORTING BILINGUAL AND SPECIAL ED PROGRAMS, SO THAT WE CAN HOPEFULLY BUILD THE CAPACITY IN THOSE AREAS AS WELL. OKAY.
I HAVE A COMMENT AND A COUPLE QUESTIONS.
THE COMMENT, I'LL JUST SAY I'M TRYING NOT TO BE OFFENDED THAT UNT AND TWU GOT SMOOSHED TOGETHER.
BEING AN ALUMNA OF UNT, WELL, THEY DO THEIR THEY DO A JOINT JOB FAIR.
SO JUST THEY'VE DONE IT FOR YEARS THAT WAY OBVIOUSLY.
THE FIRST IS THAT ON THE RETENTION RATE, YOU SAID THAT THERE'S MORE WAYS TO SEGMENT THAT DATA AND LOOK AT IT IN TERMS OF WHO'S PROMOTING, WHO'S GOING INTO COACHING, WHO'S RETIRING, BECAUSE, I MEAN, ALL OF THOSE ARE DIFFERENT CATEGORIES THAT I THINK NEED TO BE EVALUATED DIFFERENTLY.
SO IF YOU BRING UP THAT THERE'S MORE DATA, WE'RE GOING TO WANT MORE DATA.
THE SECOND IS WE TALK A LOT ABOUT THE HIGHER END SALARY.
[00:40:04]
AND, YOU KNOW, THE PILLARS REPORT ON TALENT ACQUISITION SUPPORT AND GROWTH.AND I THINK PARTICULARLY GOING INTO A LEGISLATIVE YEAR AND THE BUDGET SITUATION THAT WE'RE IN, HAVING SOME MORE SUBSTANTIVE CONVERSATIONS AS WE'RE TALKING ABOUT THIS PILLAR AND NOT JUST TALKING ABOUT THE HIGHER END SALARY, BUT TALKING ABOUT, YOU KNOW, REALLY THE SUPPORT AND GROWTH PORTION OF THAT, OF THAT SALARY BECAUSE IT'S OBVIOUSLY MAKING THE ROUNDS IN THE MEDIA AND, YOU KNOW, SHOULD BE SOMETHING THAT I THINK WE SHOULD HAVE MORE SUBSTANTIVE DISCUSSION ABOUT, NOT JUST THE HIGHER END SALARY, BUT THE OTHER TWO THINGS OF THE PILLAR.
SHE SAID SHE ALREADY HAD HER MIND ON THE QUEST PROGRAM.
SHE WAS JUST IT WAS JUST GREAT TO SEE SOMEONE WHO WAS IN OUR HIGH SCHOOL.
TO ANGELA'S POINT ABOUT TRYING TO GROW OUR OWN, AND IT WAS JUST REALLY GREAT TO SEE HER SO ENTHUSIASTIC AND KNOWING EXACTLY WHAT HER PATH WAS GOING TO BE AND HER ENTHUSIASM FOR IT. THANK YOU FOR SHARING THAT, THAT THAT IS OUR GOAL, THAT EVERYONE CAN SPEAK TO THE VALUE OF THAT PROGRAM.
ALL RIGHT. THANK YOU SO MUCH, DOCTOR KENDALL.
WE'LL MOVE ON TO ITEM 6.2 OF THE REPORTS, THE 2025-2026 BUDGETING, STAFFING AND SCHEDULING TIMELINE.
AND MR. HILL, I WILL TURN THIS OVER TO YOU.
ALL RIGHT. THANK YOU, MISS HUMPHREY.
SUPERINTENDENT WILLIAMS, MEMBERS OF THE BOARD AND CABINET.
SO IT SEEMS LIKE WE JUST TALKED ABOUT THIS, RIGHT? IS IT? DO WE? IT'S HARD TO BELIEVE THAT THE BUDGET SEASON IS ALREADY KICKING.
SO IN YOUR PACKET THERE'S ACTUALLY A COUPLE OF SHEETS THAT YOU CAN PULL OUT IF YOU SO WANT.
AND IF YOU'VE GOT QUESTIONS LATER ON, PLEASE FEEL FREE TO GIVE US A CALL.
BASICALLY, WHAT THAT SAYS IN A NUTSHELL IS THAT WE WILL MAXIMIZE RESOURCES TO ACHIEVE OUR DISTRICT GOALS THAT MEET THE NEEDS OF OUR STUDENTS AND OUR STAFF. SO WHEN WE GO THROUGH, I KNOW COURTNEY AND HER TEAM AS THEY GO THROUGH THE BUDGET PROCESS, THERE ARE CERTAIN GUIDING QUESTIONS THAT EVERY TIME THAT WE BRING IN AND WE WORK WITH THE DEPARTMENT OR CAMPUS, THERE ARE CERTAIN GUIDING QUESTIONS THAT WE TRY TO ASK OURSELVES, YOU KNOW, ARE WE ACTUALLY MEETING THESE QUESTIONS? NUMBER ONE, IS OUR CAMPUS ADEQUATELY? ARE THEY BEING ADEQUATELY FUNDED? NUMBER TWO, ARE THE CAMPUSES WITH THE GREATEST NEEDS? ARE THEY BEING EQUITABLY RESOURCED? NUMBER THREE, DO RESOURCE ALLOCATIONS ALIGN WITH OUR STRATEGIC GOALS.
BUT ARE THOSE BUDGETS ACTUALLY ALIGNED WITH WHAT WE SAY OUR BOARD SAYS IS OUR GOALS OF THE DISTRICT SPECIFICALLY FOR THAT YEAR? ARE WE PUTTING OUR MONEY WHERE OUR GOALS ARE? NUMBER FOUR, ARE PROGRAMS, ENROLLMENT AND STUDENT NEEDS ALL CONSIDERED IN A STRATEGIC, ADEQUATE AND EQUITABLE MANNER? NUMBER FIVE, DO OUR ALLOCATIONS FOLLOW ALL OF OUR STATE AND FEDERAL MANDATES.
AND THEN FINALLY, OUR RESOURCES ARE OUR RESOURCES ALIGNED TO MAXIMIZE OUR STUDENT LEARNING OUTCOMES.
SO THOSE ARE QUESTIONS THAT WE THAT WE ASK OURSELVES WHEN WE GO THROUGH THE BUDGET PROCESS.
AND OF COURSE WE HAVE THE FIVE PILLARS.
YOU CAN GO THROUGH EACH OF THESE.
OF COURSE WE HAVE TEACHING AND LEARNING.
WE HAVE THE TALENT AND ACQUISITION SUPPORTING GROWTH, WHICH YOU JUST HEARD A REPORT ON.
AND THEN WE HAVE, OF COURSE, AH FOUR OUR SAFETY, WELLNESS, COMMUNITY ENGAGEMENT.
AND THEN FINALLY AS OUR STRATEGIC RESOURCE MANAGEMENT.
IT'S MORE THAN JUST THE FINANCE DEPARTMENT WHEN IT COMES TO BUDGET PROCESSING.
THERE'S A LOT OF CROSS DEPARTMENT COLLABORATION THAT GOES INTO THIS.
[00:45:03]
AND IT WORKS AND ACTUALLY IT GOES ALL THE WAY TO WHEN THE BOARD AS YOU KNOW, APPROVES THAT BUDGET IN AUGUST.I'M SORRY, NOT AUGUST OR JUNE OF EACH YEAR.
WE KNOW THAT THE BUDGET DEVELOPS, REQUIRES THE COLLABORATION, THE MAIN TEAMS, BUT IT REQUIRES ALL DEPARTMENTS, BUT THE MAIN TEAMS THAT ACTUALLY PUSH THE BUDGET FORWARD WOULD BE THE FINANCE, THE EMPLOYEE SERVICES AND OF COURSE, THE ACADEMICS.
THIS IS MY 30TH, 30TH YEAR TO ACTUALLY GO THROUGH THIS PROCESS.
I CAME HERE AND IT WAS SOMETHING ALREADY STARTED BEFORE I GOT HERE.
I THINK DOCTOR WILLIAMS ACTUALLY WAS INSTRUMENTAL IN SETTING THIS UP, AND THAT IS LET'S GET EVERYBODY INVOLVED IN THIS PROCESS, NOT ONLY BECAUSE IT'S NOT JUST THE BUDGET, THE BUDGET, THE FINANCE DEPARTMENT THAT'S DRIVING THIS.
STAFFING IS A HUGE PART OF THIS.
IT NEEDS TO ROLL INTO THAT PROCESS, NOT JUST AT THE END OF THE PROCESS.
IT NEEDS TO ROLL IN THROUGHOUT THE PROCESS.
SO ALL THREE OF THOSE DEPARTMENTS ARE VERY, VERY INSTRUMENTAL IN THAT PROCESS AS A RESULT.
AND YOU CAN SEE FROM YOUR HANDY DANDY LITTLE HANDOUT SHEET THAT YOU'VE GOT, WHEREAS BEFORE THE LAST 25 YEARS, I KNOW IT'S SMALL, I APOLOGIZE FOR THAT, BUT YOU KNOW, TRYING TO SAVE PAPER HERE TOO.
BUT YOU SEE ON THE LEFT HAND COLUMN IS JUST THE BUDGETING.
WHAT ARE THOSE MILESTONES FOR THE ACTUAL BUDGETING PROCESS? IN THE MIDDLE IS THE STAFFING.
WHAT ARE THOSE MILESTONES FOR STAFFING? AND THEN ON THE RIGHT COLUMN IS THE WHAT ARE THOSE MILESTONES FOR MASTER SCHEDULING.
SO AS I MENTIONED BEFORE, OF COURSE THE BOARD IS ONE OF YOUR CHARGES IS TO ACTUALLY MAKE SURE THAT THE BUDGET IS ACTUALLY DEVELOPED AND PASSED AND THEN IMPLEMENTED WITH FIDELITY.
AND SO WE ACTUALLY GO THROUGH THAT PROCESS.
JANUARY ALL THE WAY THROUGH JUNE, YOU GUYS WILL HAVE SOMETHING EACH MONTH THAT YOU'LL REVIEW THAT YOU'LL PROVIDE FEEDBACK THAT YOU'LL PROVIDE A STRATEGIC DIRECTION TO.
I'VE WORKED AT DISTRICTS THAT DO BOTH, BUT I'M VERY HAPPY THAT OURS IS JUNE.
IT JUST ALIGNS, IT ALIGNS REALLY NICELY.
SO I'M VERY THANKFUL THAT OUR BUDGET IS THAT WHY? ONE THING THAT I DO WANT TO POINT OUT, BECAUSE WE ARE A DISTRICT THAT HAS ACTUALLY LOST STUDENT ENROLLMENT CONSISTENTLY OVER THE LAST DOZEN YEARS.
AND SO IT'S IMPORTANT TO ME THAT WE STRATEGICALLY ALIGN OUR TEACHERS WITH OUR STUDENTS.
WE WANT TO MAXIMIZE MAKE SURE WE HAVE GOOD TEACHER TO STUDENT RATIOS.
AND WE DO THAT BY, WE DO A LOT OF WORK THROUGHOUT THE SUMMER INTO THE INTO THE BUDGET PROCESS TO MAKE SURE THAT WE KEEP UP WITH DEMOGRAPHICALLY WHAT OUR STUDENTS ARE DOING, BUT ALSO THE STAFFING IN ORDER TO TAKE CARE OF THOSE STUDENTS NEEDS.
AND SINCE THEN, OF COURSE, WE HAVE NOT HAD ANY MEANINGFUL INFLUX OF RESOURCES INTO THE DISTRICT.
WE AND SO BOTTOM LINE IS THAT'S A GOOD YEAR THAT WE ALWAYS USE AS A BENCHMARK.
AND SO YOU CAN LOOK TO SEE NUMBER OF TEACHERS THAT WE HAD BACK IN 2018, 2019, 3906.
YOU CAN SEE THAT THAT WHAT WE HAVE FOR THIS YEAR, THIS IS AS A SNAPSHOT WAS 3361.
YOU HEARD DOCTOR KENDALL MENTION THAT.
YOU CAN SEE THE ANNUAL ATTRITION THAT WE'VE HAD BY YEAR AND THEN THE CUMULATIVE ATTRITION.
ONE THING THAT I THINK IT'S IMPORTANT TO, TO TALK ABOUT IS WE HAVE REDUCED OUR TEACHING STAFF BY 14% OVER THOSE LAST SIX YEARS, AND THEN IF YOU LOOK RIGHT BELOW THAT, YOU CAN SEE WHERE OUR STUDENT ENROLLMENT HAS DECREASED OVER THAT SAME PERIOD OF TIME.
SO IT'S REALLY GOOD TO SEE THOSE SHOULD BE RIGHT ON TOP OF EACH OTHER.
AND THAT'S THAT, THERE'S A LOT OF STRATEGIC PLANNING THAT GOES IN BEHIND THAT.
[00:50:06]
I WANT TO POINT OUT, BECAUSE THIS ALWAYS COMES UP, IS THE FACT THAT, OKAY, WE'RE REDUCING TEACHERS.HOW ARE WE DOING THAT? WE DO THAT JUST THROUGH ATTRITION.
IN THE DISTRICT OF OUR SIZE THERE IS TURNOVER.
THERE'S, YOU CAN LIVE IN PLANO ISD AND WORK IN ABOUT 18 OTHER DISTRICTS.
AS A RESULT, THERE IS IN A DISTRICT LIKE OURS, A MAJOR SUBURBAN DISTRICT.
THERE'S GOING TO BE SOME NATURAL TURNOVER AS A RESULT.
WHEN WE HAVE THAT TURNOVER, THAT'S HOW WE REDUCE THE STAFF.
THAT'S THE ONLY WAY THAT WE'VE REDUCED STAFF OVER THOSE YEARS.
WHAT WE SIMPLY MEAN BY THAT IS THAT WE START EACH YEAR.
EACH DEPARTMENT BUDGETS AND CAMPUS BUDGETS STARTS WITH ZERO.
AND THEN THEY HAVE TO JUSTIFY EXPENSES THAT THEY WANT FOR THAT YEAR.
IT NEEDS TO BE A STRATEGICALLY ALIGNED WITH OUR STRATEGIC PLAN.
THIS IS JUST THE RESULTS BY YEAR OF US IMPLEMENTING THE ZERO BASED BUDGETING PROCESS.
AND YOU MIGHT SAY, WELL, THAT'S GOING UP QUITE A BIT OVER A SIX YEAR PERIOD.
BUT ONE THING YOU'VE GOT TO UNDERSTAND IS THAT INFLATION OVER THAT SAME PERIOD HAS BEEN 28.4%.
AND THAT IS HAVING A RESOURCE ALLOCATION MODEL.
IT SIMPLY MEANS THAT WE ACTUALLY START WITH A BASE LEVEL OF RESOURCE.
AND THEN BASED ON STUDENT NEEDS, WE ADD ON TOP OF THAT.
AND SO THAT'S JUST A PICTURE THAT DICTATES THAT QUANTIFIES THAT IT'S ADEQUACY AND EQUITY.
AT THE VERY BOTTOM OF THIS OF THIS BASE IS JUST A LEVEL ONE FUNDING.
WE DO THAT FOR BILINGUAL SPECIAL ED CAREER TECH GT.
IT ADDS ADDITIONAL FUNDING FOR EACH ONE OF THOSE STUDENT CHARACTERISTICS.
RIGHT ABOVE THAT, WE DO HAVE CAMPUSES THAT HAVE SPECIAL CURRICULAR PROGRAMS. JUST AN EXAMPLE. YOU KNOW, AT PLANO EAST, WE HAVE THE WE'VE GOT THE HEALTH SCIENCES ACADEMY, WE'VE GOT IB AT A COUPLE OF OUR CAMPUSES.
SO ANY OF THOSE SPECIAL CURRICULAR PROGRAMS, WE HAVE ADDITIONAL FUNDING FOR THOSE PROGRAMS. AND THEN ON THE LEVEL TWO THAT YOU SEE, THOSE ARE WHEN WE IDENTIFY STUDENTS THAT ARE AT RISK, THERE'S ADDITIONAL FUNDING FOR EACH ONE.
THE BOTTOM LINE IS REALLY YOU SHOULD START, EVERYBODY SHOULD START AT A AT A BASE AMOUNT.
I'M NOT GOING TO ASK YOU TO LOOK AT THIS.
YOU CAN LOOK AT THIS SCREEN, BUT YOU SHOULD HAVE A HANDOUT.
THIS IS ACTUALLY HOW WE FUND EACH OF THOSE STUDENTS.
WE HAVE A VERY, VERY LONG MASTER SPREADSHEET THAT HAS EACH CAMPUS IN THE AMOUNT OF FUNDING THEY GET.
I'VE LOOKED AT IT. I TRY TO MAKE A COPY OF IT AT ONE TIME, BUT THERE'S LITERALLY MULTIPLE TABS.
SO THIS IS ABOUT THE BEST WAY YOU CAN ACTUALLY LOOK AT THAT.
SO I THINK THIS IS ALSO IMPORTANT.
ONCE AGAIN YOU START AT LEVEL A1.
THOSE ARE JUST YOUR YOU'RE BASICALLY YOUR TEACHING STAFF.
SO AS YOU INCREASE STUDENTS ON A CAMPUS, YOU SHOULD GET MORE TEACHING STAFF.
IF YOU REDUCE STUDENTS ON A CAMPUS, YOU SHOULD BE REDUCING YOUR TEACHING STAFF ACCORDINGLY.
YOU TALK ABOUT YOUR LEVEL ONE STAFFING B THAT IS YOUR LIKE YOUR ASSISTANT PRINCIPALS, YOUR NURSE, YOUR COUNSELORS, ALL OF THOSE ADDITIONAL FOUNDATIONAL TYPE PROGRAMS THAT THAT YOU NEED FOR EVERY ONE OF THE CAMPUSES JUST TO OPERATE A CAMPUS.
IF YOU GO OVER TO THE RIGHT, IF YOU IN OUR DISTRICT, WE DO NOT HAVE ONE COOKIE CUTTER SIZED CAMPUS.
[00:55:02]
AND THEN WE TALKED ABOUT THOSE SPECIAL CURRICULAR TYPE PROGRAMS WITH STAFFING D.THOSE ARE IF YOU'VE GOT THOSE SPECIAL PROGRAMS. OF COURSE, THOSE REQUIRE SPECIALIZED STAFFING.
IF YOU GO UP TO LEVEL TWO THAT YELLOW AREA, THOSE ARE BASED ON SPECIFIC NEEDS.
IF YOU'VE GOT A MORE OF THOSE TYPE PROGRAMS ON YOUR CAMPUS, YOU GET ADDITIONAL STAFFING FOR THAT.
AND OF COURSE, THOSE LEVEL THREE, ONCE AGAIN, IS YOUR TITLE, YOUR TITLE STAFFING.
ONCE AGAIN, I'M NOT TRYING TO GO THROUGH EACH OF THIS, BUT BASICALLY IF YOU WANT, IF YOU WANT TO TAKE THE TIME AND FOLLOW THE ACTUAL MONIES AND HOW THE STAFFING ALLOCATION GOES, YOU CAN START AT THAT LEVEL.
I SHOULD HAVE TURNED THOSE AROUND.
I APOLOGIZE, BUT YOU SEE THE LEVEL ONE STAFFING A THOSE ARE THE TEACHERS, THE RATIOS SET UP.
WE'LL SAY THAT THOSE ARE, YOU KNOW, THE PRE-K THROUGH OR IT'S ACTUALLY K THROUGH FOURTH GRADE TDA SETS UP AND THEY HAVE FOR YEARS AND YEARS THEY'VE SET UP A RATIO WHERE DISTRICT OF INNOVATION.
WE GO ABOVE THAT JUST A LITTLE BIT.
MOST DISTRICTS ACTUALLY DO BECAUSE OF THE JUST THE BUDGET REQUIREMENTS.
BUT YOU CAN SEE WHAT THOSE TEACHER TO TEACHER TO STUDENT RATIOS ARE.
YOU CAN ACTUALLY GO UP THOSE SPECIAL PROGRAMS THAT YOU SAW IN STAFFING BE NOT SPECIAL PROGRAMS. STAFFING BE IS BASICALLY WHAT YOU GET TO ACTUALLY FUNCTION AS A AS A CAMPUS.
THOSE ARE THE NURSES, THE OFFICE MANAGERS THAT TARA TALKED ABOUT EARLIER.
YOU'VE GOT COUNSELORS, APS, ALL OF THAT INFORMATION.
AND THEN IF YOU GO UP THROUGH US, THE STAFFING, SEE ONCE AGAIN WE'RE TALKING ABOUT THOSE PROGRAMMATIC, THE SIZES OF THE DISTRICT AND THE STAFFING D IS THE PROGRAMMATIC PROGRAMS ON EACH OF THE STAFFING.
AND THEN THE LEVEL TWO IS TALKING ABOUT SIZES AND I'M SORRY, LEVEL TWO IS TALKING ABOUT THE BILINGUAL SPECIAL ED. AND THEN THOSE LEVEL THREES IS YOUR TIER YOUR TITLE ONE.
GETTING A LITTLE TONGUE TIED, BUT THAT IS THAT IS WHERE WE'RE AT RIGHT NOW.
I THINK THAT IT'S GOING TO BE A CHALLENGING YEAR, FORTUNATELY.
SO HOPE. HOPE SPRINGS ETERNAL.
I'M VERY HOPEFUL THAT WE CAN GET SOME HELP.
WE HAVEN'T GOTTEN ANY HELP THE LAST SIX YEARS WITH SCHOOL FUNDING.
WE DON'T WANT TO ASK FOR MORE MONEY.
SO THAT'S ALL WE'RE ASKING FOR.
I'M VERY EXCITED. WE'VE GOT A GREAT TEAM TO WORK ON THE BUDGET.
DOCTOR WILLIAMS HAS DONE AN AMAZING JOB OF GETTING EVERY DEPARTMENT INTEGRATED INTO THAT PROCESS.
IT'S NOT JUST A FINANCE PROCESS.
IT IS A COMPLETE PROCESS WITH ALL OF OUR STAFF.
EVERYONE GETS INVOLVED WITH THIS, AND IT'S PROBABLY WAY MORE THAN ANYWHERE ELSE I'VE EVER BEEN.
SO I'M VERY EXCITED TO START THIS PROCESS AGAIN, AND I THINK IT'LL BE A GOOD PROCESS.
I'LL STOP THERE. ANSWER ANY QUESTIONS THAT YOU GUYS MIGHT HAVE.
I'M JUST GOING TO JUMP IN FOR ONE CLARIFICATION.
CAN YOU ELABORATE? RIGHT. SO THEY'RE FEDERAL MONIES AND THEY'RE SUPPOSED TO BE A THEY'RE SUPPOSED TO BE SUPPLEMENTING YOUR, YOUR BUDGETS THAT YOU ALREADY HAVE.
THEY'RE NOT SUPPOSED TO BE SUPPLANTING, WHICH SIMPLY MEANS YOU'VE TAKEN MONIES, YOUR LOCAL MONIES AWAY AND ADDING AND SUPPLEMENTING, SUPPLANTING THAT WITH FEDERAL MONIES IT'S SUPPOSED TO BE ON TOP OF.
AND SO IF YOU'RE A MEET CERTAIN INDICATORS AND YOU'VE GOT A CERTAIN PERCENTAGE OF YOUR CAMPUS THAT MEETS THAT, THAT CAMPUS IS ENTITLED TO ADDITIONAL SUPPLEMENTAL FUNDS. THEY'RE FUNDED BY THE STATE.
THERE'S A LOT OF COMPLIANCE THAT GOES INTO THAT.
COURTNEY AND DOCTOR KENDALL DO AN AMAZING JOB KEEPING UP WITH THOSE REQUIREMENTS.
THEY ARE HEAVILY AUDITED FUNDS AND SO YOU HEARD JENNIFER EARLIER TALK ABOUT EACH YEAR THEY DO A SINGLE AUDIT ON THOSE FEDERAL FUNDS, SIMPLY MEANING THEY GO THROUGH AND MAKE SURE THAT WE ARE MEETING THE MANDATES OF EACH OF THOSE PROGRAMS. THANK YOU. YOU BET.
ALSO, TWO CLARIFYING QUESTIONS.
WE SEEM TO HAVE A LOT OF CONFUSION IN THE COMMUNITY ABOUT OVERALL CAMPUS ENROLLMENT AND CLASS SIZE, AND PEOPLE CONFLATE THESE TWO THINGS AND THINK HIGHER CAMPUS ENROLLMENT MEANS LARGER CLASS SIZE.
BUT BASED ON THE STAFFING MODEL, THAT'S NOT THE CASE BECAUSE THERE'S A RATIO SET UP.
AND YOU'RE RIGHT, THERE'S A LOT OF CONFUSION ON THAT.
SO WE MAKE SURE THAT EACH ONE OF THE CAMPUSES HAS A CERTAIN RATIOS WITHIN EACH ONE OF THOSE, EVEN THE ALL THE WAY DOWN TO CLASSROOMS. OKAY. THE SECOND QUESTION IS ALSO ONE THAT THAT I'VE HEARD FROM THE COMMUNITY RECENTLY, AND THAT WE HAVE SOME MIDDLE SCHOOLS THAT HAVE HIGHER ENROLLMENT THAN SOME OF OUR HIGH SCHOOLS. AND SO THE QUESTION WAS POSED TO ME DO WE, YOU KNOW, ARE THE MIDDLE SCHOOLS.
[01:00:07]
BEING STAFFED LIKE THE HIGH SCHOOLS.BUT FROM THIS IT LOOKS LIKE IT'S BASED ON ENROLLMENT.
NOT NECESSARILY BASED ON TIER OR NOT, YOU KNOW, PRIMARY, SECONDARY OR MIDDLE SCHOOL.
HIGH SCHOOL LIKE IS THE ENTIRE STAFFING MODEL BASED ON ENROLLMENT? IT'S NOT BASED ON SCHOOL LEVEL.
SO IT IS INCLUSIVE OF LEVEL AS WELL AS THE ENROLLMENT AT THOSE LEVELS.
AND SO AND THEN WE ALSO TAKE INTO ACCOUNT NEED AS WELL.
SO IF WE HAVE CAMPUSES WITH A HIGHER NEED, THE STAFFING MAY LOOK DIFFERENT THAN A CAMPUS THAT HAS LESS OF A NEED TO ENSURE THAT BOTH THAT ADEQUACY AND EQUITY COMPONENT.
AND WE DO, BECAUSE THERE ARE I MEAN, YOU'RE RIGHT.
BUT WE I THINK WE DO A GOOD JOB OF MAKING SURE THAT WE DO STAFFING.
IT'S THE LAST TWO PAGES ON THAT MODEL THAT WILL ACTUALLY GO INTO EACH ONE OF THOSE.
SO I HAVE A COUPLE OF QUESTIONS.
TWO, IN FACT ONE, SORRY, JOHNNY, THIS ISN'T FOR YOU, BUT IS THIS A NEW GRAPHIC? I DON'T KNOW, IT'S THE FIRST TIME I'VE NOTICED IT AND I THINK IT'S LOVELY.
SO I THINK IT'S GREAT FOR OUR DISTRICT BECAUSE IT ENCAPSULATES OUR VISION, OUR MISSION.
WAIT. THEY USED TO BE UP THERE? YEAH. VISION STATEMENT.
THANK YOU. OKAY, SO THEN I HAVE ONE QUESTION.
FOR THOSE IN THE COMMUNITY WHO ARE PART OF ONE OF THOSE CLOSING CAMPUSES OR FOR THE STAFF.
SO IT'S ALWAYS GOING TO BE CHANGING AS WE AS IT GETS DEVELOPED.
BUT CAN YOU JUST SPEAK TO THE IMPACT THAT THE CLOSING OF THE FOUR CAMPUSES HAS, AND EVEN FOR THE WEST SIDE, BECAUSE YOU STILL HAVE STAFF AND FAMILIES WONDERING WHAT WILL HAPPEN? AND I KNOW WE'RE GOING TO HEAR THAT AT OUR NEXT BOARD MEETING IN DECEMBER, BUT IF YOU COULD JUST SPEAK TO HOW THIS IMPACTS THE BUDGET PROCESS.
SURE. SO I MEAN, BOTTOM LINE IS WE'VE BEEN LOSING.
I'LL JUST START OFF BY SAYING WE'VE BEEN LOSING STUDENTS FOR OVER A DECADE.
EVERYONE HERE KNOWS THAT OUR NUMBER ONE EXPENSE IN OUR BUDGET IS PEOPLE.
ABOUT 84% OF OUR BUDGET IS PEOPLE.
BUT WHAT YOU MAY NOT KNOW IS THE SECOND NUMBER.
THERE IS FACILITIES TAKING CARE OF OUR PLANT.
I CAN SAY THAT BY BY CLOSING DOWN THE FOUR CAMPUSES THAT WERE AT END OF USEFUL LIFE, WE WERE EITHER GOING TO HAVE TO PUT HUNDREDS OF MILLIONS OF DOLLARS BACK INTO THOSE CAMPUSES OR CLOSE THOSE DOWN BECAUSE OF OUR DECREASE IN ENROLLMENT.
IT WAS IT WAS A PRETTY IT WAS A HARD DECISION, BUT IT WAS DEFINITELY THE RIGHT DECISION.
WHAT THAT MEANS IS WE CAN PUT THAT BACK INTO OUR STAFF.
WE CAN PUT THAT BACK INTO STUDENT RESOURCES AND REALLOCATE IT TO THE OTHER CAMPUSES.
THAT'S THE FIRST THING THAT I WOULD HAVE MENTIONED.
I WILL SAY THAT AND WE HAVE A TRANSITION PLAN THAT WE ARE AND WE'VE TALKED ABOUT IT WITH THE BOARD THAT WE VALUE, THE STAFF THAT WE HAVE AT THOSE FOUR CAMPUSES.
WE DEFINITELY WANT TO KEEP THOSE STAFF.
[01:05:10]
ON DECEMBER THE 9TH, GOING ALL THE WAY THROUGH THE STAFFING PROCESS TO MAKE SURE THAT WE'RE GOING TO GET THOSE STAFF MEMBERS ADEQUATELY PLACED.AND SO THERE IS A VERY STRATEGIC PLAN IN ORDER TO DO THAT.
ONE THING THAT WE ALSO DO ON OUR STAFFING, ONE THING I DO LIKE ABOUT THE RATIO MODEL, IS WHENEVER WE DO REALLOCATE THE STUDENTS TO THE SURROUNDING CAMPUSES, THEY'LL BE MORE THEY'LL BE ABLE TO GAIN EFFICIENCIES BY DOING THAT AS WELL, BECAUSE WE CAN SAY THAT OUR AVERAGE RATIO IS 20 TO 1 AT THE ELEMENTARY LEVEL.
BUT OUR DOI ALLOWS US TO GO UP TO 24 TO 1.
THE AVERAGE IT SAYS ON OUR DOI SAYS WE CAN GO UP TO 24 TO 1.
AND SO WHEN YOU ACTUALLY MOVE AND RELOCATE THOSE STUDENTS, YOU'RE A LOT JUST IT'S JUST SIMPLE MATH.
YOU CAN GET A LOT MORE EFFICIENT AND GET ALL OF THOSE MOVED MORE TO THE MIDDLE.
IT'S MORE OF A TRANSPARENT, FAIR WAY TO ACTUALLY DO YOUR STAFFING.
SO I THINK ALL OF THOSE TOGETHER, I MAY BE JUST TALKING, BUT I'M HOPING I'M MAKING SENSE.
BUT THOSE ARE ALL THE ITEMS THAT I'M THINKING ABOUT.
DID THAT ANSWER YOUR QUESTION? OKAY. THANK YOU.
A COUPLE OF THINGS I WANTED TO POINT OUT IS DID ANYONE ELSE HAVE ANY QUESTIONS? YEAH. JUST ONE MORE. OH GO AHEAD.
YOU GO FIRST. OKAY. SO SOME PARENTS HAVE ASKED ME, HOW CAN WE HAVE A CERTAIN NUMBER OF PRINCIPALS, AND WE HAVE SO MANY ASSISTANT PRINCIPALS, AND THEN WE HAVE THE FOUNDATIONAL CAMPUS PROGRAM CHART RIGHT HERE.
CAN YOU EXPLAIN FOR ELEMENTARY, WE ONLY HAVE ONE PRINCIPAL, AND THEN MIDDLE SCHOOL WE GET TWO.
AND THEN HIGH SCHOOL WE HAVE A DIFFERENT NUMBERS.
SURE. A LOT OF IT HAS TO DO WITH THE PROGRAMS THAT GO ON, ON THOSE CAMPUSES.
BUT ONE OF THE REASONS WHY YOU SEE MORE PRINCIPALS PER CAMPUS AS YOU GET INTO THE LARGER GRADE LEVELS, IS MAINLY BECAUSE OF ALL THE ADDITIONAL REQUIREMENTS FOR THEM, MAINLY TO DO WITH EXTRACURRICULARS AND EXTRA PROGRAMS. OKAY. THANK YOU. YOU BET.
I JUST WANTED TO POINT OUT, WE TALKED ABOUT HOW OVER TEN YEARS THE ENROLLMENT HAS DECLINED.
I JUST WANTED TO MENTION THAT BIRTH RATES SINCE 2016 HAVE DECLINED.
THERE ARE MORE HOUSEHOLDS WITH CITIZENS OVER 65, SO THAT MEANS THE HOMES AREN'T TURNING OVER FOR NEWER FAMILIES. THE AVERAGE HOME VALUE IN PLANO ISD.
CORRECT ME IF I'M WRONG, BUT IT'S 608,000.
IS THAT RIGHT? THAT'S CORRECT.
SO IT'S HARDER FOR THE YOUNGER FAMILIES TO MOVE IN TO THE DISTRICT.
AND IT SEEMS LIKE THERE IS ANOTHER FACTOR I'VE FORGOTTEN, BUT IT'S NOT LIKE PEOPLE ARE.
IT'S NOT. PEOPLE ARE FLEEING FROM PLANO.
YEAH, I THINK I MEAN, I THINK THAT'S INCREDIBLY IMPORTANT.
SO EACH YEAR WE GRADUATE ABOUT 4000 SENIORS.
YEAH. AND EACH YEAR WE ADD IN ABOUT 3000 KINDERGARTENS.
OBVIOUSLY, YOU JUST DO THE MATH AND RUN THAT THROUGH YOUR GRADE LEVELS.
EACH YEAR YOU LOSE 1000 STUDENTS.
PRICE POINTS GOING UP IS A HUGE INDICATOR.
AND THEN WE'RE BUILT OUT AS A DISTRICT.
WE HAVE A WE HAVE OVER A THIRD OF OUR RESIDENTIAL HOMEOWNERS ARE OVER 65.
AND SO OBVIOUSLY THAT'S GREAT.
THAT'S A HUGE RESOURCE FOR OUR DISTRICT THAT WE CAN TAP INTO.
BUT OBVIOUSLY THEY'RE PAST THE AGE OF SENDING KIDS TO SCHOOL HERE.
GREAT REPORT. ANYONE ELSE, QUESTIONS, COMMENTS? NO. ALL RIGHT.
AND I'M GOING TO I'LL DO MINE AFTER YOURS, BUT I'LL JUST MAKE MINE REALLY BRIEF.
AND I'M GOING TO LET YOU GO FIRST TO TALK ABOUT PTA.
NOVEMBER IS FAMILY ENGAGEMENT MONTH.
SO I JUST WANT TO SEND A BIG SHOUT OUT TO ALL OF THE VOLUNTEERS.
THE TOTAL NUMBER FOR PTA MEMBERS ACROSS PLANO ISD RIGHT NOW IS AROUND 17,500.
[01:10:06]
THERE IS STILL TIME TO JOIN.MEMBERSHIP IS YEAR ROUND, SO YOU CAN DO THAT AT JOIN PETA.ORG.
OR YOU COULD GO TO THE AN INDIVIDUAL CAMPUS PTA WEBSITE AND JOIN THAT WAY.
YOUR FUNDS HELP PUT ON THINGS LIKE THOSE FALL FESTIVALS OR PROGRAMS FOR THE STUDENTS.
MARK YOUR CALENDAR FOR FEBRUARY 24TH.
THAT IS A RALLY DAY AT THE STATE CAPITOL.
AND THEN THE LAST BULLET POINT IS, MANY OF US ON THE DAIS AND PERHAPS IN THE AUDIENCE, HAVE BEEN AWARDED THE LIFE MEMBER AWARD FROM PTA. LIFE MEMBERSHIP COMMITTEES ARE BEING FORMED ACROSS THE DISTRICT.
SO IF YOU ARE A PTA MEMBER LISTENING, CHECK YOUR BYLAWS.
THOSE COMMITTEES SHOULD BE BEING SET UP NOW AT YOUR PTA MEETINGS AND COUNCIL.
I'LL GIVE AN UPDATE ON THE CITY OF RICHARDSON AS I'M THE LIAISON THERE.
I WILL JUST POINT OUT THAT THE CITY COUNCIL RECENTLY APPROVED AN APPROXIMATE $406 MILLION CITY BUDGET, WHICH IS AN ALMOST 2% INCREASE FROM THE PRIOR YEAR. BUT THEY WERE ABLE TO DO THAT EVEN THOUGH THEY LOWERED THE TAX RATE BY ALMOST $0.02, WHICH HARKENS BACK TO 2004 RATES, WHICH IS QUITE AMAZING.
THEY ALSO HAVE UPDATED THE COMPREHENSIVE PLAN, AND IT'S THE LONG RANGE VISION FOR THE CITY.
THEY DID THAT ON NOVEMBER 11TH, AND IT WAS A 20 MONTH PROCESS, INCLUDING MEMBERS OF THE COMMUNITY.
AND IT'S SUPPOSED TO PROVIDE GENERAL GUIDANCE ON GROWTH AND DEVELOPMENT PATTERNS AND OTHER COORDINATION WITH TECHNICAL PLANS TO ADDRESS THE COMMUNITY'S FUTURE.
THEY ALSO ARE WORKING ON A CHARTER REVIEW COMMISSION EVERY TEN YEARS.
THEY'RE REQUIRED TO REVIEW THE CHARTER.
AND SO THEY CLOSED THE APPOINTMENT WINDOW ON OCTOBER 31ST, AND THEY WILL CONVENE AND MEET THROUGH 2025 TO MAKE ANY UPDATES TO THE CITY CHARTER.
AND THEN THOSE RECOMMENDATIONS WILL GO TO THE COUNCIL.
AND THEN THE COUNCIL DECIDES ON WHETHER TO CALL AN ELECTION FOR THOSE CHANGES.
AND RICHARDSON. ONE OTHER THING IS THE DART SILVER LINE IS MAKING PROGRESS WITH TESTING.
AND IT INCLUDES 26 MILES OF TRACK AND OFFERS RESIDENTS A 40 MINUTE DIRECT LINE TO THE AIRPORT.
AND THE CITY HAS A GOOD PARTNERSHIP WITH DART.
AND I'LL GIVE A QUICK UPDATE ON THE RICHARDSON CHAMBER OF COMMERCE.
AND THAT WAS A REALLY INTERESTING PROCESS TO SET THE STRATEGIC PLAN FOR THE CHAMBER.
AND SO THEY'VE GOT A TEMPORARY SITE OFF SITE.
AND THEN THE RICHARDSON CHAMBER ALSO APPROVED ITS LEGISLATIVE PRIORITIES.
I ALSO SERVE ON THEIR WORKFORCE DEVELOPMENT COMMITTEE.
I'VE BEEN ON THAT FOR ABOUT SIX YEARS.
AND IT'S SUPPORT INITIATIVES TO HELP OUR LOCAL WORKFORCE BE HAVE MORE EMPLOYABLE AND COLLABORATION BETWEEN BUSINESSES AND EDUCATIONAL INSTITUTIONS AND GOVERNMENT AGENCIES.
SO IT WORKS ON EVENTS SUCH AS THE STATE OF THE DISTRICT, WHICH WE HAD BACK IN SEPTEMBER, AND THE STATE OF HIGHER ED, WHICH WAS LAST WEEK AT DALLAS COLLEGE.
THE STATE OF THE DISTRICT EVENT WAS HELD ON OCTOBER 2ND, AND DOCTOR WILLIAMS AND DOCTOR TABITHA BRANHAM OF RISD BOTH PROVIDED INSIGHTS AND GAVE AN UPDATE ON THEIR RESPECTIVE SCHOOL DISTRICTS.
[01:15:09]
DALLAS, UT DALLAS DOCTOR, I'VE GOT THESE BACKWARDS.THEY RECOGNIZE INDIVIDUALS FOR CREATING IMPACT ON THE COMMUNITY AND THINGS TO SUSTAIN THE COMMUNITY.
AND SO I'LL POINT OUT THAT ABOUT A THIRD OF THE CITIZENS OF RICHARDSON ISD ATTEND PLANO ISD.
AND SO THAT'S WHY WE HAD THAT PARTNERSHIP THERE.
ARE THERE ANY COMMENTS OR QUESTIONS? ALL RIGHT. ALL RIGHT.
THANK YOU. SO WE'LL MOVE ON TO ITEM SEVEN, WHICH IS OUR ADJOURNMENT.
ON TUESDAY, NOVEMBER 19TH, 2024.
THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.