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[00:00:03]

GOOD EVENING.

[1. CALL TO ORDER]

I'M NANCY HUMPHREY, BOARD PRESIDENT AND PRESIDING OFFICER.

NOTING THAT A QUORUM IS PRESENT, I CALL TO ORDER THIS WORK SESSION OF THE PLANO ISD BOARD OF TRUSTEES AT 5 P.M.

ON TUESDAY, NOVEMBER 19TH, 2024.

ON THE BOARD'S BEHALF, I WISH TO WELCOME OUR VIEWERS AND ALL WHO ARE PRESENT WITH US THIS EVENING.

AT THIS TIME, I ASK SUPERINTENDENT WILLIAMS TO VERIFY THAT WE ARE IN COMPLIANCE WITH THE PROVISIONS OF THE TEXAS OPEN MEETINGS ACT.

REGARDING NOTICE FOR THIS MEETING, PRESIDENT HUMPHREY, I VERIFY THAT THIS MEETING HAS BEEN POSTED IN COMPLIANCE WITH THE PROVISIONS OF THE TEXAS OPEN MEETINGS ACT.

ALL RIGHT. THANK YOU. I'D LIKE TO INTRODUCE MY FELLOW TRUSTEES AND STAFF SEATED WITH ME THIS EVENING.

TO MY LEFT, SUPERINTENDENT DOCTOR TERESA WILLIAMS, DOCTOR LINDA FREEMAN, DEPUTY SUPERINTENDENT FOR LEADERSHIP AND OPERATIONS.

BOARD SECRETARY TARRAH LANTZ.

TRUSTEE JERI CHAMBERS, TRUSTEE CATHERINE GOODWIN AND TRUSTEE MICHAEL COOK.

SEATED TO MY RIGHT, VICE PRESIDENT DOCTOR LAUREN TYRA, TRUSTEE ANGELA POWELL, JONNY HILL, DEPUTY SUPERINTENDENT FOR BUSINESS AND EMPLOYEE SERVICES. DOCTOR PATRICK TANNER, ASSISTANT SUPERINTENDENT FOR TECHNOLOGY SERVICES.

DOCTOR COURTNEY GOBER, ASSISTANT SUPERINTENDENT FOR STUDENT, FAMILY AND COMMUNITY SERVICES.

DANNY STOCKTON, CHIEF OF STAFF.

AND SHARON NOWAK, EXECUTIVE ASSISTANT TO THE SUPERINTENDENT AND THE BOARD OF TRUSTEES.

WE'LL MOVE TO ITEM TWO, WHICH IS THE PUBLIC COMMENT SESSION AT WORK SESSIONS.

THE BOARD PERMITS PUBLIC COMMENT REGARDING AGENDA ITEMS ONLY.

DOCTOR FREEMAN, DO WE HAVE ANY SPEAKERS REGARDING AGENDA ITEMS THIS EVENING? PRESIDENT HUMPHREY, WE DO NOT HAVE ANY SPEAKERS REGARDING AGENDA ITEMS THIS EVENING.

OKAY. AND THEN WE WILL MOVE INTO.

OOPS, OOPS, OOPS.

WHERE IS MY PAGE 7? AND NOW, BECAUSE THAT'S DISCUSSION AND ACTION.

I'M SORRY, I'M A LITTLE BEHIND HERE.

YEAH. WE'RE GOING TO MOVE TO ITEM, LET ME GET MY AGENDA.

YEAH, WE'RE MISSING A PAGE SHARON.

BUT DO YOU HAVE ONE? OKAY. THANK YOU. WE'RE GOING TO MOVE TO ITEM 3.1, WHICH IS CONSULTATION WITH THE BOARD'S ATTORNEY REGARDING PROCEDURES FOR THE LEVEL FOUR APPEAL FILED BY DAVID AND VANESSA EARLING, PURSUANT TO BOARD POLICIES F AND G, LEGAL AND F AND G LOCAL, PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551074 AND FOR CONSULTATION WITH THE DISTRICT ATTORNEY DISTRICT ATTORNEY AND PERSONNEL OR ON BY PHONE ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE DISTRICT UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BOARD OF TEXAS, CLEARLY CONFLICTS WITH CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.

AND IF THERE ARE NO OBJECTIONS TO THE BOARD, WE WILL MOVE INTO CLOSED SESSION AND THE TIME IS 5.03.

[3. CLOSED SESSION]

ALL RIGHT.

[4. RECONVENE OPEN SESSION]

THE BOARD WILL NOW RECONVENE IN OPEN SESSION.

AND WHAT IS THE TIME? I LOST MY PHONE.

IT'S 9:24 P.M..

THE BOARD CONDUCTED THE LEVEL FOUR APPEAL HEARING FILED BY MR. AND MRS. ERLING ON BEHALF OF THEIR STUDENT IN CLOSED SESSION PURSUANT TO SECTIONS 551.074 AND 551.0821 OF THE TEXAS GOVERNMENT CODE. THE BOARD MET IN CLOSED SESSION PURSUANT TO SECTIONS 551.074, 551.0821 AND 551.071 OF THE TEXAS GOVERNMENT CODE.

FOLLOWING CLOSED SESSION, THE BOARD HAS NOW RECONVENED IN OPEN SESSION IN ACCORDANCE WITH CHAPTER 5.51 OF THE TEXAS GOVERNMENT CODE.

[5. DISCUSSION AND ACTION]

ANY ACTION TAKEN REGARDING THIS MATTER MUST BE TAKEN IN OPEN SESSION.

DO I HAVE A MOTION ON THE LEVEL FOR APPEAL FILED BY MR. AND MRS. ERLING ON BEHALF OF THEIR CHILD? YES. PRESIDENT HUMPHREY.

I MOVED THAT THE BOARD OF TRUSTEES GRANT THE LEVEL FOUR APPEAL, IN PART BY REMANDING TO THE DISTRICT ADMINISTRATION TO FURTHER REVIEW AND TAKE ACTION AT THE APPROPRIATE LEVEL AND DENY IN PART THE LEVEL FOUR APPEAL AS NEW RELIEF REQUESTED CANNOT BE ADDRESSED BY THE BOARD AT THE LEVEL FOUR HEARING.

I SECOND THAT.

ALL RIGHT. THANK YOU.

I HAVE A MOTION BY TRUSTEE JERI CHAMBERS AND A SECOND BY SECRETARY TARRAH LANTZ.

[00:05:04]

DO I NEED TO READ THE MOTION? RIGHT. OKAY.

THAT THEY I MOVE OR THAT JERI MADE THE MOTION? I MOVE THAT THE BOARD OF TRUSTEES GRANT THE LEVEL FOUR APPEAL, IN PART BY REMANDING TO THE DISTRICT ADMINISTRATION TO FURTHER REVIEW AND TAKE ACTION AT THE APPROPRIATE LEVEL, AND TO DENY IN PART THE LEVEL FOUR APPEAL AS NEW RELIEF REQUESTED CANNOT BE ADDRESSED BY THE BOARD AT LEVEL FOUR FOR HEARING.

IS THERE THE MOTION AND THE SECOND ARE ON THE TABLE? IS THERE ANY DISCUSSION ON THIS MOTION? ALL RIGHT. HEARING NONE, I WILL CALL FOR A VOTE.

ALL IN FAVOR, PLEASE RAISE YOUR HAND.

AND FOR THE RECORD, TRUSTEE ANGELA POWELL IS ABSTAINING FROM THE PROCESS.

SO THE RECORD IS THAT THERE'S SIX IN FAVOR AND ZERO OPPOSED.

SO THE MOTION CARRIES UNANIMOUSLY.

AND NOW WE'LL MOVE ON TO ITEM 5.2 OF OUR DISCUSSION AND ACTION, WHICH IS THE APPROVAL OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT.

THE CFR FOR THE FISCAL YEAR ENDED JUNE 30TH, 2024.

AND I'M GOING TO TURN THIS OVER TO MR. HILL TO MAKE ANY INTRODUCTIONS NECESSARY.

ALL RIGHT. I'M GOING TO HAVE.

THANK YOU, PRESIDENT HUMPHREY, MEMBERS OF THE BOARD CABINET.

WHAT? YOU'RE OKAY, OKAY.

I'M SORRY.

NO PROBLEM. I'M GOING TO HAVE JENNIFER RIPKA, WHO IS A PARTNER WITH WEAVER, OUR EXTERNAL AUDIT FIRM, TO COME AND PRESENT.

I DO WANT TO POINT OUT THAT WE ALSO HAVE SOME DISTINGUISHED GUESTS IN THE AUDIENCE THAT HAVE BEEN VERY INSTRUMENTAL WITH THIS PROCESS.

WE HAVE COURTNEY REEVES, THE CFO.

WE HAVE ANGELA MARKS COSBY, WHO IS THE DIRECTOR OF ACCOUNTING, AND THESE LADIES HAVE DONE AN AMAZING JOB THIS YEAR WITH OUR FINANCIALS.

SO I'M GOING TO TURN IT OVER TO MISS RIPKA TO GO OVER THE AUDIT REPORT.

THANK YOU FOR HAVING ME TONIGHT TO PRESENT THE RESULTS FOR FISCAL YEAR ENDED JUNE 30TH, 2024.

SO THIS IS JUST OUR WEAVER TEAM.

I AGAIN AM THE ENGAGEMENT PARTNER ON THIS ENGAGEMENT.

IN ADDITION TO MYSELF AND THE LEADERSHIP ON THIS ENGAGEMENT, WE ALSO HAVE MICHELLE, SHE'S THE SUPERVISOR, AND THEN UNDERNEATH HER CHRISTINA, SHE ACTS AS THE SENIOR ASSOCIATE.

AND WE DO HAVE TWO TECHNICAL REVIEW PEOPLE THAT WORK ON THIS ENGAGEMENT AS WELL.

I'M A PARTNER, SARAH DEMPSEY, AS WELL AS A DIRECTOR, BRANT YOUNG.

IN ADDITION TO THEM, WE HAVE OUR SUBJECT MATTER EXPERTS FROM AN IT ADVISORY STANDPOINT, DAVID FRIEDENBERG ASSISTS WITH THIS AUDIT AS WELL AS ELISA GILBERTSON FROM A DATA ANALYTICS STANDPOINT.

WE DO PERFORM OUR AUDIT IN ACCORDANCE WITH GENERALLY ACCEPTED AUDITING STANDARDS, AS WELL AS GENERALLY ACCEPTED GOVERNMENT AUDITING STANDARDS, AND WE PERFORM A SINGLE AUDIT OVER THE FEDERAL FINANCIAL ASSISTANCE UNDER UNIFORM GUIDANCE.

IN ADDITION TO THAT COMPLIANCE WORK, WE ALSO PERFORM VARIOUS TYPES OF TESTS WITH REGARDS TO LAWS, REGULATIONS, CONTRACTS, GRANT AGREEMENTS THAT ARE OUTSIDE OF THE SINGLE AUDIT.

THE TWO LARGEST COMPLIANCE TESTS FOR THE DISTRICT IS GOING TO BE THE PUBLIC FUNDS INVESTMENT ACT, AS WELL AS TO STATE COMPLIANCE REQUIREMENTS.

THIS IS JUST OUR AUDIT TIMELINE.

IT'S VERY SIMILAR TO PREVIOUS FISCAL YEARS.

THIS IS JUST OUR OVERVIEW.

WE START OUT WITH OUR PLANNING PROCESS.

WE NOTED NO CHANGES FROM OUR PLANNED AUDIT APPROACH THAT WE SET FORTH AT THE BEGINNING OF THE AUDIT, AND WE HAVE ISSUED, OR WE WILL ISSUE AN UNMODIFIED OPINION ON THE FINANCIAL STATEMENTS, AS WELL AS AN UNMODIFIED OPINION ON COMPLIANCE WITH REGARDS TO THE FEDERAL FINANCIAL ASSISTANCE.

SO YOU ALL HAVE THE REPORT IN DRAFT FORM, AND AFTER YOU ALL DO YOUR RECOMMENDATION, IT IS APPROVED AND IT'S SIGNED.

AND THEN WE'LL HAVE THE FINAL REPORT THAT'S ISSUED, AND IT WILL INCORPORATE, I KNOW SOME OF THE CHANGES THAT YOU ALL HAD FROM THE AUDIT COMMITTEE.

DURING THIS FISCAL YEAR WE HAD NO PAST ADJUSTMENTS AS WELL AS NO AUDIT ADJUSTMENTS.

THERE WERE NO MATERIAL WEAKNESSES OR SIGNIFICANT DEFICIENCIES.

UM THOSE ARE REPORTABLE ITEMS. IF THERE WERE ANY REPORTABLE ITEMS, WE WOULD BE REQUIRED TO COMMUNICATE THOSE DURING OUR COMMUNICATIONS.

AND THIS IS JUST INFORMATION ABOUT WHAT REPORTABLE FINDING DEFINITIONS ARE FROM AN AUDIT STANDPOINT, MATERIAL WEAKNESSES, SIGNIFICANT DEFICIENCIES.

AND THEN BELOW THAT WOULD BE ANY VERBAL OR ORAL COMMENTS THAT WE HAD DURING THE COURSE OF THE AUDIT.

AND THOSE JUST DO NOT RISE TO THE LEVEL THAT WOULD BE REQUIRED TO BE INCLUDED IN THE WRITTEN FORMAT.

[00:10:04]

FROM A SIGNIFICANT RISK STANDPOINT, WE HAVE MANAGEMENT OVERRIDE OF CONTROLS AS WELL AS REVENUE RECOGNITION WITH REGARDS TO FOUNDATION SCHOOL PROGRAMS AND THEN THE GRANT FUNDING.

WHEN WE'RE DOING OUR TESTING.

THESE ARE JUST SIGNIFICANT RISKS.

IT DOESN'T MEAN THEY'RE THE ONLY RISK AT THE DISTRICT.

DISTRICT. IT'S JUST THESE GET ELEVATED.

IN TERMS OF OUR RISK ASSESSMENT, WE HAD NO AUDIT FINDINGS WITH REGARDS TO MANAGEMENT OVERRIDE OF CONTROLS OR FROM A REVENUE RECOGNITION STANDPOINT, WE HAD ONE IMPLEMENTATION THIS YEAR, GASB 100, BUT THERE WAS NO IMPACT WITH REGARDS TO THE FINANCIAL STATEMENTS.

SO PREVIOUS YEARS WE HAD GASB 96, THE SUBSCRIPTION BASED IT ARRANGEMENTS AND GASB 87 WHICH WAS LEASES PRIOR TO THAT WAS PENSION, OPEB ETC.

THOSE ARE GOING TO BE LARGE.

YOU KNOW, STANDARDS THAT TOOK UP A LOT OF THE STAFF'S TIME.

THIS ONE IS MORE OF LOOKING FORWARD AS THEY'RE IF THE DISTRICT DOES HAVE ANY CHANGES IN ACCOUNTING POLICIES ANY CHANGES IN THE ACCOUNTING ESTIMATES, ETC., THEN THIS WOULD INCLUDE MORE INFORMATION IN THE IN THE FINANCIAL STATEMENTS THEMSELVES.

REQUIRED COMMUNICATIONS, NO A TO THE FINANCIAL STATEMENTS IS WHERE ALL OF THE SIGNIFICANT ACCOUNTING POLICIES ARE LOCATED.

THERE WERE NO NEW ACCOUNTING POLICIES THIS YEAR.

SIGNIFICANT ACCOUNTING ESTIMATES.

THE LARGEST ESTIMATE FOR THE DISTRICT IS GOING TO BE THE DISTRICT'S FOUNDATION SCHOOL PROGRAM, THE REVENUE, AS WELL AS THE RECEIVABLE ASSOCIATED WITH THAT.

ANYONE THAT'S FAMILIAR WITH STATE AID AND HOW IT WORKS, TEA IS GOING TO BE CHANGING THOSE ESTIMATES EVEN A YEAR, A YEAR AND A HALF AFTER WHEN WE CLOSE THIS FISCAL YEAR.

AND SO WE DO HAVE TO POINT OUT THAT IT IS AN ESTIMATE.

WE CHECK IT ALL THE WAY IN UNTIL ISSUANCE, BUT IT IS AN ESTIMATE.

AND SO NEXT YEAR WE COULD BE CHANGING THAT REVENUE OR RECEIVABLE RELATED TO PRIOR YEARS.

BUT IT WOULDN'T REQUIRE ANY TYPE OF RESTATEMENT FOR THE STATEMENTS.

THERE WERE NO SIGNIFICANT UNUSUAL TRANSACTIONS, NO IDENTIFIED OR SUSPECTED FRAUD, AND NO DIFFICULTIES THAT WERE ENCOUNTERED DURING THE COURSE OF THE AUDIT.

NO DISAGREEMENTS, AND WE WILL HAVE CERTAIN WRITTEN REPRESENTATIONS DURING THE COURSE OF OUR ISSUANCE AFTER THIS MEETING AND THEN NO OTHER CONSULTATIONS WITH OTHER ACCOUNTING FIRMS AND NO COMMUNICATIONS OUTSIDE OF THAT WRITTEN REPRESENTATION IN TERMS OF FINANCIAL HIGHLIGHTS THE GOVERNMENTAL FUNDS AS A WHOLE AND IS GOING TO INCLUDE THE GENERAL FUND, DEBT SERVICE FUND, THE CAPITAL PROJECTS FUND, AND THEN OTHER GOVERNMENTAL FUNDS IS REALLY GOING TO BE THE SPECIAL REVENUE FUNDS WHERE YOUR FEDERAL FINANCIAL ASSISTANCE LIES.

AND YOU ALL ENDED THE YEAR AT A LITTLE OVER 1 BILLION.

IN TERMS OF FUND BALANCE, THAT'S BROKEN DOWN IN THE PIE CHART BETWEEN THOSE DIFFERENT FUNDS WITHIN THE FINANCIAL STATEMENTS.

BUT IN TERMS OF THE DECREASE THAT YOU'LL SEE FROM THE PRIOR YEAR, THAT'S PRIMARILY DUE TO CAPITAL PROJECTS SPENDING OVER THE COURSE OF THE FISCAL YEAR. BUDGETARY HIGHLIGHTS.

THE ONE THING REALLY TO POINT OUT FROM THIS STANDPOINT, IF YOU LOOK AT G, ONE OF THE FINANCIAL STATEMENTS, YOU'LL NOTE THAT THERE WAS A FAVORABLE BUDGET VARIANCE FROM THE FISCAL YEAR.

YOU KNOW, YOU ALL SET FORTH WITH WHAT YOUR ADOPTED BUDGET IS GOING TO BE.

THERE ARE AMENDMENTS TO THAT BUDGET.

BUT THEN AT THE END OF THE FISCAL YEAR, THOSE AMENDMENTS GET CUT OFF AND YOU CAN'T CHANGE THAT ANYMORE.

AND SO YOU ARE GOING TO TYPICALLY HAVE SOME, SOME DIFFERENCES BETWEEN ACTUAL VERSUS THE BUDGET.

BUT YOU ALWAYS WANT TO SEE A FAVORABLE BUDGET VARIANCE FROM ACTUALS.

AND THEN THE LAST ONE CAPITAL ASSETS.

TOTAL CAPITAL ASSETS INCREASED 39.9 MILLION FOR THE FISCAL YEAR.

AND THE CHANGE IN CAPITAL ASSETS IS PRIMARILY DRIVEN BY THE ADDITION OF THE LAND PURCHASE FOR THE CTE CENTER AND THEN THE WILLIAMS HIGH SCHOOL, PLANO SENIOR HIGH.

AND PLANO WEST HIGH SCHOOL.

RENOVATIONS. THE TRACKS AT THE VARIOUS MIDDLE SCHOOLS, AS WELL AS SYSTEMS AND COMPLIANCE WORK AT BOWMAN AND THEN WILSON MIDDLE SCHOOLS, AND THEN MOBILE DEVICES FOR THE CLASSROOMS ACROSS THE BOARD FROM A LONG TERM DEBT STANDPOINT.

THE DISTRICT HAD A TOTAL BONDED DEBT OF 886 MILLION AND THEN AS OF THIS SAYS 630 2023, BUT SHOULD BE 630, 2024, 696.3 MILLION IS AUTHORIZED.

[00:15:08]

YOU KNOW, I'LL ECHO WHAT JOHNNY SAID.

YOUR TEAM IS REALLY GREAT TO WORK WITH.

I'VE BEEN ON THIS ENGAGEMENT FOR SEVERAL YEARS, AND NOT ALL OF MY AUDITS GO AS WELL AS THIS ONE DOES.

IT REALLY IS A TESTAMENT TO THE MANAGEMENT THAT YOU ALL HAVE HERE AT THE DISTRICT FROM A FINANCE STANDPOINT.

WE DO A LOT OF SCHOOL DISTRICTS ACROSS THE STATE.

AND WE YOU KNOW, I LOOKED IT UP TODAY BECAUSE TYPICALLY WE GET A LOT OF QUESTIONS ABOUT FINDINGS, AND OUR FIRM DOES GIVE THE MOST FINDINGS OF ALL OF THE FIRMS ACROSS THE STATE.

AND SO FOR YOU ALL TO NOT HAVE ANY REPORTABLE FINDINGS, THAT REALLY IS GREAT FOR YOUR TEAM AND EVERYTHING.

SO I DID WANT TO SAY THAT BECAUSE IT IS GREAT TO I KNOW FROM Y'ALL'S PERSPECTIVE AND THOSE WATCHING GREAT TO HEAR HOW WELL-MANAGED THE DISTRICT IS.

ALL RIGHT. THANK YOU, MISS REBECCA.

WE APPRECIATE THE KUDOS TO THE TEAM WHO WE HEAR FROM ALL THE TIME EVERY WE HAVE BUDGET REPORTS AND FINANCIALS EVERY MONTH. SO HATS OFF LADIES.

GOOD JOB.

BOARD MEMBERS, DO YOU HAVE ANY OTHER QUESTIONS OR COMMENTS? WE NEED A MOTION FIRST BECAUSE IT'S DISCUSSION AND ACTION.

OH, YOU'RE RIGHT, I APOLOGIZE.

SO DO I HAVE A MOTION? I MOVE THAT THE BOARD OF TRUSTEES APPROVES THE REQUIRED ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30TH, 2024.

AND I SECOND.

OKAY. ALL RIGHT.

I HAVE A MOTION BY DOCTOR LAWRENCE SARA AND A SECOND BY ANGELA POWELL THAT THE BOARD OF TRUSTEES APPROVES THE REQUIRED ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30TH, 2024.

NOW, IS THERE ANY FURTHER DISCUSSION OR COMMENTS? YES. I'M SORRY ABOUT THAT.

NO, NO, IT'S OKAY.

I JUST TRYING TO DO THE RULES.

ONE OF THE THINGS THAT WE TALKED ABOUT IS AN AUDIT SUBCOMMITTEE WHEN WE MET WITH JENNIFER TO REVIEW THE AUDIT FINDINGS, IS THAT THE CHANGE IN SOFTWARE SYSTEMS WITH THE EIS AND THE CYSTS CAN POTENTIALLY IMPACT HOW THIS STUFF IS PUT TOGETHER BY THE TEAM GOING FORWARD NEXT YEAR.

AND JENNIFER IS SHAKING HER HEAD OR NODDING HER HEAD.

I'M SORRY. YES. AND SO ONE OF THE THINGS THAT WE ASKED BOTH JENNIFER AND THE AUDIT TEAM TO, TO CONSIDER IS THERE ADDITIONAL SUPPORT THAT MAY BE NEEDED BECAUSE OF THE, BECAUSE OF THE MIGRATION IN ORDER TO KEEP THIS VERY CLEAN RECORD OF, OF NO FINDINGS AND HAVING THINGS BE WELL DONE SO THAT IF THERE IS ADDITIONAL, YOU KNOW, CONSULTING OR ADDITIONAL CLEANUP OR ADDITIONAL CHECKING SUPPORT, WHATEVER IS NEEDED SO THAT AS WE'RE GOING THROUGH THIS MAJOR SOFTWARE MIGRATION, IT'S NOT GOING TO IMPACT OUR AUDIT NEXT YEAR IN A WAY THAT HAS NOTHING TO DO WITH THE FINANCIAL TEAM AND EVERYTHING TO DO WITH ALL OF THE DATA MIGRATION THAT'S HAPPENING NOW.

AND, AND SO I'LL LET YOU KIND OF TALK ABOUT WHAT YOU SAID, BUT I JUST WANT TO MAKE SURE THAT THE BOARD IS AWARE THAT, YOU KNOW, WHAT PATRICK'S GROUP IS DOING WITH TECHNOLOGY, BECAUSE IT'S IMPACTING EVERYTHING DISTRICT WIDE.

WE MADE SURE TO ASK, HOW DOES THIS IMPACT US GOING FORWARD? AND, AND I PERSONALLY I'LL SPEAK FOR MYSELF AND YOU TWO LADIES CAN SPEAK FOR YOURSELVES IF YOU HAVE ANYTHING TO ADD, BUT I JUST WOULD EXPRESS SUPPORT FOR THE DISTRICT GETTING YOU KNOW, IF THE TEAM FEELS LIKE THEY NEED IT, GETTING ADDITIONAL SUPPORT TO ENSURE THAT THAT WE DON'T HAVE ANY CROSS STOCK ISSUES.

YEAH. SO OUTSIDE OF THE EXTERNAL AUDIT, WE DO HAVE AN ADVISORY TEAM THAT DOES PROVIDE THOSE SERVICES WHEN WE HAVE CLIENTS THAT DO SWITCH ERP SYSTEMS, ETC..

YOU KNOW, THAT'S NOT MY EXPERTISE, NOR DO YOU WANT TO CO-MINGLE THE TEAMS. AND, YOU KNOW, FROM AN INDEPENDENT STANDPOINT.

BUT WE HAVE DONE WORK FROM A MIGRATION, YOU KNOW, REVIEW STANDPOINT.

AND THE DISTRICT WOULD BE ABLE TO SET WHAT THEY WANTED EXACTLY BY TALKING WITH THAT TEAM.

AND SO WE COULD SET UP SOMETHING FOR YOU ALL TO, TO MEET WITH THEM AND GET THEIR PERSPECTIVE.

BECAUSE WE DO HAVE A LOT OF CLIENTS THAT DO UTILIZE YOU KNOW, THAT HAVE MOVED FROM FRONTLINE TO SKYWARD AND DO HAVE EXISTING EXPERIENCE WITH SKYWARD.

AND SINCE WE DO A LOT OF SCHOOL DISTRICTS, IT WOULD BE ABLE TO ASSIST FROM THAT STANDPOINT, BUT IT WOULD BE OUTSIDE OF THE EXTERNAL AUDIT

[00:20:07]

TEAM COMPLETELY.

BUT THERE ARE THERE ARE ALSO OTHER FIRMS AS WELL THAT CAN PROVIDE THOSE SERVICES.

ALL RIGHT. THAT SOUNDS LIKE SOMETHING WE NEED TO CONSIDER FOR SURE.

THANK YOU SO MUCH FOR YOUR REPORT AND THE GREAT REPORT.

AS A RECOVERING AUDITOR MYSELF, I KNOW THE PROCESS YOU WENT THROUGH.

AND SO TO GET THIS AWESOMELY CLEAN REPORT IS KUDOS AGAIN, LIKE I SAID TO THE AMAZING STAFF.

SO, HATS OFF TO YOU GUYS.

DID YOU HAVE ANYTHING? NO. OKAY. ALL RIGHT.

THANK YOU. THANK YOU.

ALL RIGHT. OH, YEAH.

WE DO. I'M AT THE BOTTOM OF THE PAGE THERE, AREN'T I? ALL RIGHT. NOW AFTER ALL THE DISCUSSION, WE WILL NOW VOTE.

AND ALL THOSE IN FAVOR, PLEASE RAISE YOUR HAND.

IS JERI VOTING, OKAY? THAT'S OKAY. WE'RE ALL KIND OF DISCOMBOBULATED.

IT LOOKS LIKE THE MOTION CARRIES UNANIMOUSLY.

AND WE'LL MOVE ON TO ITEM 6.1 OF OUR REPORTS, WHICH IS THE 2024-2025 REPORT ON TALENT ACQUISITION SUPPORT

[6. REPORTS]

AND GROWTH, WHICH IS RELATED TO PILLAR THREE AND JOHNNY, I'LL HAND IT OVER TO YOU TO MAKE INTRODUCTIONS, PLEASE.

THANK YOU, PRESIDENT HUMPHREY, SUPERINTENDENT WILLIAMS, MEMBERS OF THE BOARD AND CABINET AS SHE'S ALREADY MADE HER WAY UP HERE, I KNOW SHE'S RARING TO GO.

THIS IS DOCTOR KENDALL, WHO HAS DONE AN AMAZING JOB.

SHE'S COME IN A LITTLE BIT OVER A YEAR NOW AND HAS JUST DONE AN AMAZING JOB WITH OUR EMPLOYEE SERVICES DEPARTMENT.

AND OBVIOUSLY ALL OF HER STAFF OR HER LEADERSHIP STAFF IS IN THE BACK OF THE ROOM TO TESTIFY TO THAT.

SO I'M GOING TO TURN IT OVER TO HER.

SHE'S GOT A REPORT TALKING ABOUT TALENT ACQUISITION, SUPPORT AND THEN GROWTH, WHICH OBVIOUSLY IS OUR PILLAR, PILLAR NUMBER THREE.

SO I'LL TURN IT OVER TO HER.

THANK YOU, MR. HILL.

PRESIDENT HUMPHREY, BOARD AND ALSO DOCTOR WILLIAMS, SUPERINTENDENT.

I'M ALSO PLEASED, AS MR. HILL SAID, TO HAVE OUR HR LEADERSHIP TEAM HERE.

WE HAVE OUR EXECUTIVE DIRECTOR, DOCTOR BUDDY BONNER IN THE BACK THERE.

ALSO OUR DIRECTOR, MARTHA WERNER.

DIRECTOR ALEX RIVERA.

DIRECTOR GREGG GASTON AND THEN DIRECTOR STEPHANIE RAMOS.

SO, THEY HAVE ALL CONTRIBUTED TO THIS REPORT.

SO, I'M PLEASED THAT THEY WERE ABLE TO HANG IN THERE.

AS WE PRESENT A BRIEF UPDATE OF WHERE WE ARE REGARDING OUR PILLAR THREE.

SO, OF COURSE WITH PILLAR THREE WE'RE LOOKING AT RECRUITING AND RETENTION.

WE'RE ALSO LOOKING AT GROWTH AND COLLABORATION, BUT WE'RE ALSO LOOKING AT EMPLOYEE CARE AND SUPPORT.

SO, THERE ARE A FEW THINGS THAT WE HAVE TRIED TO PUT IN PLACE.

ONE OF THE IMPORTANT FACTORS FOR US THAT WE SHARED BEFORE IS TO ENSURE THAT WE HAVE EFFECTIVE SYSTEMS, WHICH YOU'VE JUST TALKED ABOUT, THE MIGRATION EFFORTS THAT ARE IN PLACE. AND SO WE HAVE SEVERAL SYSTEMS COMING OR PIECES TO COME IN PLAY TO IMPROVE WHAT WE'RE DOING WITH OUR OUR DATA AND OUR MANAGEMENT OF OUR DATA, WHICH WILL IN TURN ALLOW US TO BE MORE EFFECTIVE WHEN IT COMES TO SERVING AND SUPPORTING EMPLOYEES.

THE OTHER IMPORTANT FACTOR FOR US IS ALSO MAKING SURE WE HAVE GOOD PROCESSES, NOT JUST PROCESSES THAT WILL SUPPORT WHAT WE'RE DOING CURRENTLY BUT WILL SUSTAIN THE DISTRICT IN THE FUTURE. THAT'S SOMETHING THAT HAS BEEN REALLY INTEGRAL TO OUR WORK, SO WE'RE EXCITED TO BE ABLE TO SHARE THAT WE'RE MAKING PROGRESS TOWARDS THAT, AND WE REALIZE THAT EVERY EFFORT THAT WE PUT IN PLACE, EVERY IMPLEMENTATION IS GOING TO AFFECT THE OUTCOMES FOR OUR STUDENTS.

AND THE 3361 TEACHERS AND PRINCIPALS AND ASSISTANT PRINCIPALS AND ALL THE OTHER EMPLOYEES ACROSS THE DISTRICT.

WITH THAT, ONE OF THE THINGS THAT WE'RE LOOKING AT, TOO, IS JUST TRYING TO MAKE SURE THAT WE'RE CONSIDERING OUR RETENTION RATE.

I DO WANT TO JUST GIVE A LITTLE INSIGHT, A LITTLE BIT OF INSIGHT.

YOU CAN SEE THE NUMBERS ACROSS THE BOTTOM.

A LOT OF TIMES WHEN WE THINK ABOUT RETENTION, WE CONCLUDE THAT THAT MEANS THAT THERE ARE PEOPLE LEAVING.

WELL, THERE MAY BE SOME THAT ARE TRANSITIONING FOR VARIOUS REASONS TO STAY HOME WITH KIDS.

THEY MAY BE MOVING, BUT THERE ARE ALSO THOSE THAT ARE EXPERIENCING GROWTH OPPORTUNITIES, WHETHER THEY'RE BECOMING ASSISTANT PRINCIPALS OR MOVING INTO LEADERSHIP ROLES, SO THAT RETENTION IS ABOUT THOSE THAT ARE JUST TRANSITIONING OUT OF THE CLASSROOM AS WELL.

A BIG PART OF WHAT WE WERE ABLE TO DO THIS YEAR IS REALLY ABOUT YOU GUYS AS WELL.

SO WE WANTED TO TAKE A MOMENT TO SHOUT OUT YOU MAKING TAKING THE VOTE TO KEEP US COMPETITIVE WHEN IT COMES TO OUR HIGHER END SALARY, WHEN WE GET NEW TEACHERS COMING IN.

SO MOVING US TO 61, THAT IS A COMPARISON WITHIN REGION TEN.

YOU CAN SEE THAT IT PUTS US IN A REALLY GOOD PLACE.

WE ALSO BECAUSE WE'RE JUST THAT WAY, WE DID LOOK AT SOME OTHER REGIONS AND WE'RE STILL DOING PRETTY GOOD.

SO WE APPRECIATE YOU GUYS TAKING THE TIME AND PUTTING IN THE EFFORT TO ENSURE NOT ONLY THAT THAT RAISE WAS IN PLACE OR THAT THAT ADJUSTMENT WAS IN PLACE, BUT YOU DID IT EARLY. I CANNOT TELL YOU HOW THAT HELPED US AS WE WERE MOVING FORWARD.

[00:25:01]

SO THANK YOU FOR THAT.

ALL RIGHT. SO ANOTHER UPDATE IS JUST REGARDING OUR SUBSTITUTES.

THIS IS A PRETTY INTERESTING SLIDE, AND I WANT TO GIVE YOU A LITTLE BIT OF INSIGHT ON THIS SLIDE.

FIRST OF ALL, WE HAVE RIGHT NOW, I THINK WE LOOKED AT IT.

WE HAVE ABOUT 1600 ACTIVE SUBS.

THAT'S A REALLY SOLID NUMBER OF SUBSTITUTES.

SO WHEN YOU LOOK AT THAT AND YOU SAY, WOW, WE'VE HAD 10,000 ABSENCES, WELL KEEP IN MIND THOSE 3000 TEACHERS, THAT'S OVER 600,000 DAYS THAT THEY'RE WORKING.

SO 10,000 IS REALLY NOT A LARGE NUMBER COMPARATIVELY WHEN YOU LOOK AT THAT FOR ABSENCES.

ALSO WHEN YOU LOOK AT THIS, EVEN THOUGH YOU DON'T HAVE ALL THE YEARS IN FRONT OF YOU, WE'VE ACTUALLY INCREASED OUR SUB FILL RATE TO DATE.

SO THAT'S A REAL POSITIVE FOR US TO THAT.

IT HAS GROWN OVER TIME, AND I DID NOT HAVE THAT INFORMATION AT THE TIME THAT WE ACTUALLY PUT THE SLIDE TOGETHER.

BUT I DO HAVE IT NOW SO THAT I CAN SHARE WITH YOU THAT WHEN IT COMES TO OUR FILL RATE LAST YEAR OUR FILL RATE WOULD HAVE BEEN 84.26% FOR OUR TEACHING STAFF, AND IT WOULD HAVE BEEN 56.06% FOR OUR PARAPROFESSIONAL STAFF.

SO WE'RE REALLY PLEASED THAT WE'RE ON AN UPWARD TREND WHEN IT COMES TO THAT.

AND THAT HAS BEEN A CONTINUATION, AND THAT IS DEFINITELY DUE TO THE EFFORTS OF OUR SUB DEPARTMENT, AS WELL AS THE OFFICE MANAGERS ON THE CAMPUS.

THEY ARE WORKING DILIGENTLY TO MAKE GOOD CONNECTIONS WITH THOSE THAT COME IN TO SUB, MAKING THEM FEEL CONNECTED TO THE CAMPUS FEEL WELCOME.

ALL OF THOSE THINGS HELP US TO INCREASE THE RETENTION OF OUR SUBS.

SO LET'S LOOK AT THE RECRUITMENT PART.

NOW THIS IS JUST A DEWANNA THING.

I DON'T TALK IN TOO MANY DETAILS BECAUSE I ALWAYS THINK THAT OUR PEERS ARE PROBABLY LISTENING.

BUT WHAT I WILL TELL YOU IS THAT WE ARE WORKING DILIGENTLY TO MAKE SURE THAT WE'RE MAKING STRONGER CONNECTIONS ON OUR RECRUITING EFFORTS.

IT IS NOT JUST ABOUT GOING AND SHOWING UP AND SETTING A TABLE UP FOR THE JOB FAIR.

WE ARE WORKING HARD TO MAKE SURE WE'RE CONNECTING WITH THEM PRIOR TO GETTING TO THE JOB FAIR AND AFTER THE JOB FAIR, WE HAVE A VERY STRUCTURED PROCESS TO FOLLOW UP WITH THE CANDIDATES THAT WE INTERACT WITH WHEN WE GO OUT TO JOB FAIRS, AND WE'RE ALSO REALLY TRYING TO CONNECT MORE WITHIN THE COMMUNITY, BECAUSE WE REALIZE THAT A LOT OF OUR GREAT CANDIDATES ARE RIGHT HERE, NEAR AS WELL AS REACHING OUTSIDE OF THE STATE OF TEXAS.

SO THAT HAS BEEN A REAL EFFORT FOR US AS WELL.

THESE ARE SOME OF THE INSTITUTIONS THAT WE'VE VISITED THUS FAR THIS FALL, AND A COUPLE OF THEM THAT WE WILL BE GETTING TO.

SO THERE ARE ABOUT 16 THAT WE'VE HIT THIS FALL, AND WE CERTAINLY WILL BE INCREASING THAT NUMBER AS WE MOVE INTO THE SPRING.

NOW, JUST LOOKING AT PROVIDING SOME OPPORTUNITIES.

ONE OF THE BIG PROGRAMS THAT IS A GREAT INITIATIVE HERE IN PLANO IS OUR QUEST PROGRAM.

QUEST HAS TWO COMPONENTS TO IT.

WE HAVE OUR CAREER SEEKERS AND WE ALSO HAVE OUR DEGREE SEEKERS.

THE CAREER SEEKERS ARE THOSE STUDENTS THAT ARE COMING OUT OF OUR HIGH SCHOOLS, AND THEY'RE MAY BE MOVING INTO PARAPROFESSIONAL POSITIONS WHILE OUR DEGREE SEEKERS ARE THOSE THAT ARE SEEKING TO BECOME CERTIFIED TEACHERS.

AND SO WHEN YOU LOOK AT THESE NUMBERS, YOU MAY WONDER, WELL, WAIT A MINUTE.

2324 LOOKS PRETTY SOLID.

WHAT'S GOING ON WITH 24-25? WELL, THERE ARE A COUPLE OF THINGS.

LAST YEAR WAS THE FIRST YEAR OF IMPLEMENTATION FOR THE PROGRAM ON BOTH SIDES, THE DEGREE SEEKERS AS WELL AS THE CAREER SEEKERS.

SO THERE WAS A LOT OF INTEREST WHEN WE STARTED.

THERE WERE A LOT OF PEOPLE THAT WERE REFERRED.

BUT WHEN WE GOT TO THIS YEAR, ONE OF THE THINGS WE WANTED TO DO WAS TO MAKE SURE WE SLOWED DOWN A LITTLE BIT, PROVIDED MORE SUPPORT TO THOSE THAT WERE ALREADY IN IT, BECAUSE ONCE YOU START THE PROGRAM, IT'S NOT A ONE YEAR PROGRAM.

IT IS A MULTI-YEAR PROGRAM.

SO WHAT YOU'RE LOOKING AT NOW IS THE FACT THAT WE HAVE WHAT WOULD THAT BE? 30 CAREER SEEKERS AND QUICK MATH, ARKANSAS MATH 65 DEGREE SEEKERS.

OKAY, SO WE ACTUALLY HAVE A LARGE NUMBER BECAUSE WE'RE ADDING TO SO IT'S NOT TAKING AWAY.

BUT WE WANTED TO REALLY SLOW DOWN AND INCREASE THE QUALITY OF THOSE THAT WERE SEEKING TO BECOME TEACHERS AND PROVIDE MORE TARGETED SUPPORT.

SO WE'RE VERY EXCITED THAT THIS YEAR, AS A PART OF THE PROCESS, WE ADDED QUEST LEADS.

NOW, WHEN I SAY ADD, YOU MAY BE THINKING DOLLARS.

THIS IS A PART OF WHAT THEIR SALARY IS COVERING BECAUSE THEY HAVE A SLIGHTLY REDUCED SALARY.

SO A PORTION OF THAT IS BEING USED TO PAY FOR THE QUEST LEADS WHO ARE PROVIDING THAT DIRECT SUPPORT.

AND THEY HAVE BEEN SO ENGAGED WITH THE CAMPUS, WITH THE TEACHERS TO PROVIDE THEM SUPPORT IN A VARIETY OF AREAS, AS YOU CAN SEE HERE.

AND HOPEFULLY YOU'VE SEEN IN OUR BOARD UPDATES, THEY ENGAGED WITH THEM TO MAKE SURE THEIR CLASSROOMS ARE SET UP CORRECTLY, THAT THEY ARE GETTING THEIR ROUTINES IN PLACE.

THEY'RE TALKING TO THEM ABOUT INDIVIDUAL NEEDS OF KIDS LOOKING AT INSTRUCTIONAL STRATEGIES.

THEY ACTUALLY GO IN, THEY SIT AT, THEY OBSERVE, AND THEY PROVIDE FEEDBACK TO OUR QUEST TEACHERS IN A VERY TARGETED MANNER, WHICH IS MUCH MORE THAN WHAT THEY WERE ABLE TO GET PRIOR TO HAVING THE QUEST LEADS.

SO WE'RE SUPER EXCITED THAT THEY WERE ABLE TO DO THAT.

IN ADDITION, THEY CAN PROVIDE FEEDBACK TO OUR CAMPUS ADMINISTRATORS, VERY TIMELY FEEDBACK AS TO THE PROGRESS AND PERFORMANCE OF OUR QUEST PARTICIPANTS.

[00:30:09]

AND THEN OUR LAST ONE, THE LAST PART FOR OUR STRATEGIES, WE'RE LOOKING AT OUR LISTENING ROUNDS.

ONE OF THE THINGS THAT WAS VERY IMPORTANT, AND THIS WAS COMMUNICATED VERY STRONGLY AS WELL BY DOCTOR WILLIAMS, SHE WANTS TO MAKE SURE THAT WE ARE HEARING FROM OUR EMPLOYEES AND WE'RE PROVIDING THAT OPPORTUNITY.

SO AS A PART OF THAT, WE HAVE INITIATED AND IMPLEMENTED OUR LISTENING ROUNDS.

AND THAT'S PRETTY MUCH LIKE A STAY INTERVIEW.

I'M SURE YOU'VE HEARD THAT TERMINOLOGY.

SO TO DATE WE'VE HAD TWO MEETINGS.

AND ACTUALLY DOCTOR BONNER HAS GIVEN LEADERSHIP WITH HIS TEAM TO MAKE SURE THAT THE TEACHERS HAVE BEEN ABLE TO COME TOGETHER, TALK ABOUT THESE TOPICS.

AND WHEN YOU LOOK AT THE TOPICS, THESE ARE THE BROAD TOPICS THAT WE HAVE.

IT ALSO GIVES THOSE TEACHERS, AND IT'S NOT JUST TEACHERS BUT THE OTHER PARTICIPANTS BECAUSE WE HAVE PROFESSIONAL AS WELL AS NON PROFESSIONAL STAFF PARTICIPATING.

IT GIVES THEM AN OPPORTUNITY TO GIVE US VERY TIMELY FEEDBACK ABOUT WHAT THEY'RE EXPERIENCING, WHAT'S A POSITIVE FOR THEM, AND WHAT THEY THINK WOULD DRAW OTHERS TO COME TO OUR DISTRICT. SO WE'RE SUPER EXCITED ABOUT WHAT'S HAPPENING WITH THIS.

THEY HAVE A FEW OTHER MEETINGS THIS YEAR.

THEY WILL INFORM OUR PROGRESS SO THAT WE CAN MAKE GREAT DECISIONS ABOUT HOW WE DO THIS NEXT YEAR.

SO THIS JUST IS A LITTLE BIT OF THE INFORMATION AND PICTURES ABOUT THE TEAM AS THEY'RE MEETING.

YOU CAN SEE THAT WE ACTUALLY HAVE 33 TEACHERS, SEVEN OFFICE/PARAS WHICH INCLUDES INSTRUCTIONAL PARIS.

AND THEN THERE ARE EIGHT OTHER PROFESSIONALS, BUT THEY ARE PRIMARILY CAMPUS BASED STAFF.

AND THEY HAVE BEEN VERY, VERY EXCITED ABOUT PARTICIPATING IN THIS.

SO THIS NEXT SLIDE GIVES YOU JUST A QUICK UPDATE AS TO WHERE WE ARE WITH OUR BENEFITS.

WE'RE TRANSITIONING A LITTLE BIT BECAUSE THIS IS EMPLOYEE CARE AS WELL.

WE HAVE 4100 ABOUT 4198.

SO THAT'S ABOUT 4200 ACTUALLY EMPLOYEES.

OUT OF OUR OVER 6300 EMPLOYEES THAT ARE PARTICIPATING IN OUR BENEFITS PLAN.

SO THAT'S VERY POSITIVE TO HAVE SUCH A LARGE PERCENTAGE.

AND YOU CAN SEE THE BREAKDOWN OF HOW EMPLOYEES ARE SELECTING THOSE PLANS TO JUST TELL YOU A LITTLE BIT ABOUT WHERE WE ARE.

AND THEN YOU CAN SEE DOWN THERE ALSO THE INFORMATION FROM OUR BENEFITS DEPARTMENT THAT 5300 EMPLOYEES HAVE ENROLLED IN ONE OR MORE BENEFITS PLANS.

SO THERE ARE SOME THAT MAY BE SELECTING SOME OTHER PIECES OF THAT.

ALL RIGHT. SO THAT WAS OUR QUICK UPDATE.

WE HOPE TO HAVE MORE INFORMATION FOR YOU IN THE SPRING.

ALL RIGHT I HAVE SOME QUESTIONS.

OR OH YOU GO FIRST OKAY.

COOL. THANKS, ANGELA.

I THINK I'VE ASKED YOU THIS BEFORE AT ONE OF THE BOARD MEETINGS THAT I HAD HEARD AT ONE POINT FROM A TEACHER WHO WAS LOOKING AT JOBS IN PLANO THAT THE PROCESS WAS JUST TOO LONG AND THAT WE WERE MISSING OUT ON GREAT TEACHERS OR GREAT STAFF BECAUSE OTHER DISTRICTS WERE ABLE TO SWOOP IN AND THEY WERE ABLE TO, I DON'T KNOW, GO THROUGH THE APPLICATION PROCESS QUICKER.

SO AS YOU TALKED ABOUT PROCESS IN THE FIRST STRATEGY, HAS THAT BECOME STREAMLINED? SO THAT IS BECOMING STREAMLINED.

AS A PART OF OUR MIGRATION PROCESS, WE ARE IMPLEMENTING A MORE WHAT WE CALL EFFICIENT AND EFFECTIVE WAY OF ONBOARDING AND GETTING APPLICANTS AND PROVIDING ACCESS TO OUR HIRING MANAGERS.

WE DID HAVE A LITTLE BIT OF A STRUGGLE WITH OUR WITH OUR CURRENT SYSTEM.

AND JUST THE TIME THAT IT TAKES AND THE LENGTH OF THE APPLICATION, THAT WAS A LITTLE BIT OF A STRUGGLE, BUT WE ARE WORKING TO MAKE THAT MORE EFFICIENT.

OF COURSE, WE HAVEN'T EXERCISED IT JUST YET.

THAT WILL HAPPEN IN JANUARY, SO IN THE SPRING I SHOULD BE BETTER POSITIONED TO GIVE YOU MORE FEEDBACK.

BUT WE ARE UTILIZING A TOOL THAT WE THINK WILL BE VERY BENEFICIAL TO OUR HIRING MANAGERS AND TO THE APPLICANT.

AND THEN I JUST WANT TO GIVE A QUICK SHOUT OUT TO ALL THE OFFICE MANAGERS THAT ARE LISTENING TOMORROW OR THE FOLLOWING DAY WHEN THEY GO BACK AND LISTEN.

THAT IS AWESOME. I HAVE WALKED INTO MY DAUGHTER'S ELEMENTARY SCHOOL AND THE OFFICE MANAGER HAS BEEN ON CALLS ALL THE TIME, AND SO THERE'S A LOT OF TRAINING HAPPENING WITH OUR OFFICE MANAGERS, WHETHER IT'S IN REGARDS TO MIGRATION TECHNOLOGY OR WORKING WITH THE HR DEPARTMENT.

SO SHOUT OUT TO THEM.

I'M REALLY GLAD THAT YOU SAID THAT AS WELL, THAT THEY'RE WORKING EXTRA HARD AND THAT SUB FILL RATE, DOES THAT HAVE TO DO WITH I REMEMBER DURING COVID THIS WAS A BIG DISCUSSION WITH THE BOARD.

WE RAISED THAT RATE FOR SUBS.

HAS THAT HELPED? I WOULD DEFINITELY SAY YES.

I WAS NOT IN PLANO AT THE TIME, AND I REALLY REMEMBER THE CHALLENGE YOU CREATED WHEN YOU DID THAT.

SO ABSOLUTELY, THE CHALLENGE FOR OTHER DISTRICTS IS WHAT I'M SAYING.

SO I WASN'T ON THE BOARD THEN? YES, THAT HAD A VERY POSITIVE EFFECT AND IT DREW A LOT OF SUBS TO OUR DISTRICT.

AND ACTUALLY THE GREAT THING IS THAT MANY OF THEM HAVE BEEN SUSTAINED OVER TIME.

OKAY, THAT'S REALLY GOOD.

AND THEN THE LAST QUESTION I HAD WAS ABOUT LISTENING ROUNDS.

DID PEOPLE SIGN UP FOR THAT OR ARE WE GOING TO CAMPUSES OR HOW IS THAT WORKING? BECAUSE SO I COULD JUST IMAGINE IT BEING LIKE A BIG GRIEVING PROCESS.

[00:35:03]

LIKE PEOPLE ARE LIKE, YEAH, YOU'RE THE COMPLAINT DEPARTMENT.

WELL, WE REALLY TRIED TO MAKE SURE IT WAS VERY CLEAR WHAT THE PURPOSE OF THE, THE TEAM WAS.

AND SO AS A PART OF THAT PROCESS DOCTOR BONNER'S TEAM REACHED OUT TO CAMPUSES AND EVERY CAMPUS HAD AN OPPORTUNITY TO SUBMIT 2 OR 3 NAMES OF THOSE THAT THEY WOULD LIKE TO REPRESENT THEIR CAMPUS.

SO THAT'S HOW THOSE INDIVIDUALS WERE IDENTIFIED.

AND WE DID NOT ASK FOR JUST GIVE US THE FOLKS THAT ARE GOING TO GO RAH, RAH.

YEAH, THAT'S NOT WHAT WE WERE SEEKING.

WE REALLY WANT TO MAKE SURE THAT WE HAVE FOLKS THAT EVEN IF THEY LOVE BEING IN PLANO, IF THEY HAD A PAIN POINT, WE WANTED TO HAVE THEM PARTICIPATE IN THE PROCESS, TOO.

BECAUSE NOT ONLY ARE WE RECEIVING FEEDBACK ABOUT WHY YOU STAY, WE'RE THINKING ABOUT THE THINGS WE MAY NEED TO DO TO ATTRACT OTHERS AND SO UNDERSTANDING THEIR PAIN POINTS ALONG THAT JOURNEY IS VERY IMPORTANT AS WELL.

WELL, I WAS GOING TO ASK QUESTIONS ABOUT THE LISTENING ROUNDS TOO.

AND ARE THESE DURING THE DAY OR IS THIS WHEN YOU DO YOUR LISTENING ROUNDS? ARE THEY EVENING AFTER WORK HOURS? THEY'RE RIGHT AT THE END OF THE SCHOOL DAY.

SO FOR BECAUSE WE ARE LOOKING AT BOTH OR AT ALL LEVELS, WE TRY TO FIND A HAPPY MEDIUM TIME SO THAT OUR ELEMENTARY PARTICIPANTS WERE NOT HAVING TO STAY REALLY LATE.

BUT IT ALSO WAS A TIMELY MEETING TIME.

SO, I THINK THEY'RE STARTING AROUND FIVE, 4:30.

OKAY. AND THEN WHEN YOU WERE ASKING YOU WHEN YOU WERE SAYING THAT THERE YOU'RE THEY'RE CHOSEN LIKE THREE ARE CHOSEN PER CAMPUS.

SO BASICALLY THE INDIVIDUALS, THE STAFF MEMBER WOULD HAVE TO SUBMIT THEIR NAMES, AND THEN THE PRINCIPAL CHOOSES THE THREE.

WELL, THE PRINCIPAL FOR THIS BECAUSE THIS IS OUR INITIAL ROUND.

SO THE PRINCIPAL HAD THE OPPORTUNITY TO JUST IDENTIFY FOLKS THAT THEY THOUGHT WOULD BE GOOD PARTICIPANTS, AND THEN THEY WOULD APPROACH THEM TO SAY, ARE YOU WILLING TO COMMIT TO THE TIME BECAUSE THERE ARE MULTIPLE MEETINGS SO THAT WE CAN MAKE SURE WE'RE REALLY GETTING GOOD, SOLID FEEDBACK? AND THERE WERE SOME THAT WERE NOT ABLE TO COMMIT TO THE TIME, AND THE PRINCIPAL WAS ABLE TO IDENTIFY A REPLACEMENT FOR THEM.

AND I DO REALLY WANT TO STRESS THAT THIS IS THE INITIAL IMPLEMENTATION OF THIS FEEDBACK.

SO IT'S NOT LIKE THIS WILL BE THE ONLY GROUP TO GIVE US FEEDBACK.

AS WE CONTINUE TO GROW OUR PROCESS, WE HOPE TO BE ABLE TO BROADEN IT BECAUSE NOT ONLY DO WE WANT TO HEAR FROM THOSE AT THE CAMPUS, IT'S IMPORTANT FOR US TO HEAR FROM THOSE THAT ARE IN DEPARTMENTS AS WELL AND UNDERSTAND WHY THEY ARE HERE, WHY THEY ARE STAYING.

OKAY. THANK YOU.

AND ANOTHER QUESTION IS THE COHORT PARTICIPANTS? YES. ARE WE ALSO ALLOWING LIKE STUDENTS WHO WERE PREVIOUS STUDENTS FOR PLANO ISD STUDENTS TO, YOU KNOW, NOT ONLY DO THEY CAN APPLY TO BE A PARTICIPANT, ARE WE GOING TO GIVE THEM A LITTLE BIT MORE LEEWAY TO BE IN A HIGHER OPPORTUNITY TO BE CHOSEN TO PARTICIPATE IN THE COHORT? JUST TO MAKE SURE I UNDERSTAND.

ARE YOU ASKING THAT IF THEY HAVE BEEN A STUDENT, A STUDENT IN THE DISTRICT.

SO ALL OF OUR CAREER SEEKERS, OUR STUDENTS IN THE DISTRICT.

OKAY, YES.

AND IF YOU'RE WANTING TO PARTICIPATE IN THE DEGREE SEEKERS PROGRAM, SORRY.

I'M TRYING TO MAKE SURE THAT I KEEP IT CLEAR.

THE DEGREE SEEKERS PROGRAM, THOSE ARE THOSE THAT HAVE BEEN PARAPROFESSIONALS WITHIN THE DISTRICT.

SO WE'RE NOT JUST ALLOWING ANYONE TO COME IN AND PARTICIPATE.

THE GOAL IS THAT WE ARE GROWING CURRENT STAFF.

OKAY. THANK YOU FOR THE CLARIFICATION AND JUST CORRECT ME IF I'M WRONG.

THE STUDENTS THAT OR I GUESS FORMER STUDENTS WERE STUDENTS THAT WERE IN OUR PRE EDUCATION.

CAREER AND TECHNICAL EDUCATION PROGRAMS. ANYTHING I WANT TO MAKE SURE I'M NOT MISSING ANYTHING.

I DO WANT TO EMPHASIZE WITH THAT TO A POINT THAT I DID NOT MAKE WITH OUR CAREER SEEKERS.

WE ARE ALSO HIGHLY FOCUSING ON THOSE THAT ARE INTERESTED IN SUPPORTING BILINGUAL AND SPECIAL ED PROGRAMS, SO THAT WE CAN HOPEFULLY BUILD THE CAPACITY IN THOSE AREAS AS WELL. OKAY.

I HAVE A COMMENT AND A COUPLE QUESTIONS.

THE COMMENT, I'LL JUST SAY I'M TRYING NOT TO BE OFFENDED THAT UNT AND TWU GOT SMOOSHED TOGETHER.

BEING AN ALUMNA OF UNT, WELL, THEY DO THEIR THEY DO A JOINT JOB FAIR.

SO JUST THEY'VE DONE IT FOR YEARS THAT WAY OBVIOUSLY.

OKAY. SO THE TWO QUESTIONS THAT I'M NOT SURE THAT YOU CAN ANSWER EITHER OF THESE BECAUSE THEY'RE KIND OF DATA RICH QUESTIONS.

THE FIRST IS THAT ON THE RETENTION RATE, YOU SAID THAT THERE'S MORE WAYS TO SEGMENT THAT DATA AND LOOK AT IT IN TERMS OF WHO'S PROMOTING, WHO'S GOING INTO COACHING, WHO'S RETIRING, BECAUSE, I MEAN, ALL OF THOSE ARE DIFFERENT CATEGORIES THAT I THINK NEED TO BE EVALUATED DIFFERENTLY.

SO IF YOU BRING UP THAT THERE'S MORE DATA, WE'RE GOING TO WANT MORE DATA.

SO WHETHER YOU WANT TO PUT THAT IN A BOARD UPDATE OR BRING IT BACK IN THE SPRING IS, YOU KNOW, I THINK IT'S MATERIAL THAT.

THE SECOND IS WE TALK A LOT ABOUT THE HIGHER END SALARY.

[00:40:04]

AND, YOU KNOW, THE PILLARS REPORT ON TALENT ACQUISITION SUPPORT AND GROWTH.

AND, YOU KNOW, JUST THIS WEEK THE DALLAS MORNING NEWS HAD THIS ARTICLE THAT I SENT OVER THAT SHOWED THE SALARY OVER TIME.

AND I THINK PARTICULARLY GOING INTO A LEGISLATIVE YEAR AND THE BUDGET SITUATION THAT WE'RE IN, HAVING SOME MORE SUBSTANTIVE CONVERSATIONS AS WE'RE TALKING ABOUT THIS PILLAR AND NOT JUST TALKING ABOUT THE HIGHER END SALARY, BUT TALKING ABOUT, YOU KNOW, REALLY THE SUPPORT AND GROWTH PORTION OF THAT, OF THAT SALARY BECAUSE IT'S OBVIOUSLY MAKING THE ROUNDS IN THE MEDIA AND, YOU KNOW, SHOULD BE SOMETHING THAT I THINK WE SHOULD HAVE MORE SUBSTANTIVE DISCUSSION ABOUT, NOT JUST THE HIGHER END SALARY, BUT THE OTHER TWO THINGS OF THE PILLAR.

I JUST WANT TO ADD QUICKLY, ON SUNDAY, I WAS DOING ERRANDS, AND I MADE THE CHOICE OF WEARING ONE OF MY PLETHORA OF PISD T SHIRTS.

AND I WAS A YOUNG WOMAN STOPPED ME AND ASKED ME ABOUT WHY I WAS WEARING A PICK T SHIRT, AND SHE'S ONE OF OUR HIGH SCHOOL PROGRAMS FOR TEACHING, AND I DIDN'T HAVE TO SAY ANYTHING.

SHE SAID SHE ALREADY HAD HER MIND ON THE QUEST PROGRAM.

SHE WAS ALL EXCITED.

SHE WAS JUST IT WAS JUST GREAT TO SEE SOMEONE WHO WAS IN OUR HIGH SCHOOL.

TO ANGELA'S POINT ABOUT TRYING TO GROW OUR OWN, AND IT WAS JUST REALLY GREAT TO SEE HER SO ENTHUSIASTIC AND KNOWING EXACTLY WHAT HER PATH WAS GOING TO BE AND HER ENTHUSIASM FOR IT. THANK YOU FOR SHARING THAT, THAT THAT IS OUR GOAL, THAT EVERYONE CAN SPEAK TO THE VALUE OF THAT PROGRAM.

SO THANK YOU FOR THAT.

ALL RIGHT. THANK YOU SO MUCH, DOCTOR KENDALL.

GREAT REPORT.

WE'LL MOVE ON TO ITEM 6.2 OF THE REPORTS, THE 2025-2026 BUDGETING, STAFFING AND SCHEDULING TIMELINE.

AND MR. HILL, I WILL TURN THIS OVER TO YOU.

ALL RIGHT. THANK YOU, MISS HUMPHREY.

SUPERINTENDENT WILLIAMS, MEMBERS OF THE BOARD AND CABINET.

SO IT SEEMS LIKE WE JUST TALKED ABOUT THIS, RIGHT? IS IT? DO WE? IT'S HARD TO BELIEVE THAT THE BUDGET SEASON IS ALREADY KICKING.

KICKING IN. SO WE WANT TO GO THROUGH JUST THIS IS REALLY THE FIRST STEP I CAN AND WE'RE GOING TO GO THROUGH BASICALLY TALKING ABOUT BUDGET, STAFFING, SCHEDULING, TIMELINES.

THERE ARE SOME FORMS IN HERE THAT ARE YOU HAVE TO REALLY GET YOUR READERS OUT TO, TO, TO ACTUALLY SEE ON THE SCREEN.

SO IN YOUR PACKET THERE'S ACTUALLY A COUPLE OF SHEETS THAT YOU CAN PULL OUT IF YOU SO WANT.

YOU CAN READ THEM AT YOUR LEISURE AS WE GO THROUGH IT TONIGHT, BUT ALSO YOU CAN TAKE IT HOME WITH YOU.

AND IF YOU'VE GOT QUESTIONS LATER ON, PLEASE FEEL FREE TO GIVE US A CALL.

SO WE'LL GO THROUGH THIS OBVIOUSLY ON OUR STRATEGIC PLAN WE HAVE ONE PILLAR THAT'S DEDICATED TO RESOURCE MANAGEMENT.

THAT'S PILLAR FIVE.

BASICALLY, WHAT THAT SAYS IN A NUTSHELL IS THAT WE WILL MAXIMIZE RESOURCES TO ACHIEVE OUR DISTRICT GOALS THAT MEET THE NEEDS OF OUR STUDENTS AND OUR STAFF. SO WHEN WE GO THROUGH, I KNOW COURTNEY AND HER TEAM AS THEY GO THROUGH THE BUDGET PROCESS, THERE ARE CERTAIN GUIDING QUESTIONS THAT EVERY TIME THAT WE BRING IN AND WE WORK WITH THE DEPARTMENT OR CAMPUS, THERE ARE CERTAIN GUIDING QUESTIONS THAT WE TRY TO ASK OURSELVES, YOU KNOW, ARE WE ACTUALLY MEETING THESE QUESTIONS? NUMBER ONE, IS OUR CAMPUS ADEQUATELY? ARE THEY BEING ADEQUATELY FUNDED? NUMBER TWO, ARE THE CAMPUSES WITH THE GREATEST NEEDS? ARE THEY BEING EQUITABLY RESOURCED? NUMBER THREE, DO RESOURCE ALLOCATIONS ALIGN WITH OUR STRATEGIC GOALS.

IN OTHER WORDS, BELIEVE IT OR NOT, A LOT OF DISTRICTS, THEY'LL DO BUDGET JUST LIKE THEY'VE DONE IT EVERY YEAR.

IT'S CYCLICAL IN NATURE.

BUT ARE THOSE BUDGETS ACTUALLY ALIGNED WITH WHAT WE SAY OUR BOARD SAYS IS OUR GOALS OF THE DISTRICT SPECIFICALLY FOR THAT YEAR? ARE WE PUTTING OUR MONEY WHERE OUR GOALS ARE? NUMBER FOUR, ARE PROGRAMS, ENROLLMENT AND STUDENT NEEDS ALL CONSIDERED IN A STRATEGIC, ADEQUATE AND EQUITABLE MANNER? NUMBER FIVE, DO OUR ALLOCATIONS FOLLOW ALL OF OUR STATE AND FEDERAL MANDATES.

AND THEN FINALLY, OUR RESOURCES ARE OUR RESOURCES ALIGNED TO MAXIMIZE OUR STUDENT LEARNING OUTCOMES.

SO THOSE ARE QUESTIONS THAT WE THAT WE ASK OURSELVES WHEN WE GO THROUGH THE BUDGET PROCESS.

AND OF COURSE WE HAVE THE FIVE PILLARS.

AND SO WE ALWAYS WHEN WE DO BUDGET OBJECTIVES, WE WANT TO MAKE SURE THAT WE ARE ALIGNING THOSE RESOURCES TO THOSE OBJECTIVES.

YOU CAN GO THROUGH EACH OF THESE.

OF COURSE WE HAVE TEACHING AND LEARNING.

WE HAVE LIFE READY.

WE HAVE THE TALENT AND ACQUISITION SUPPORTING GROWTH, WHICH YOU JUST HEARD A REPORT ON.

AND THEN WE HAVE, OF COURSE, AH FOUR OUR SAFETY, WELLNESS, COMMUNITY ENGAGEMENT.

AND THEN FINALLY AS OUR STRATEGIC RESOURCE MANAGEMENT.

AS YOU KNOW, THERE ARE A LOT.

IT'S MORE THAN JUST THE FINANCE DEPARTMENT WHEN IT COMES TO BUDGET PROCESSING.

THERE'S A LOT OF CROSS DEPARTMENT COLLABORATION THAT GOES INTO THIS.

WE ACTUALLY START THIS PROCESS IN ABOUT OCTOBER OF EACH YEAR, AND IT CULMINATES WITH A LOT OF WORK COLLABORATION.

[00:45:03]

AND IT WORKS AND ACTUALLY IT GOES ALL THE WAY TO WHEN THE BOARD AS YOU KNOW, APPROVES THAT BUDGET IN AUGUST.

I'M SORRY, NOT AUGUST OR JUNE OF EACH YEAR.

SO WE KNOW THAT TEXAS EDUCATION CODE ACTUALLY SETS UP THE LEGAL BASIS FOR GOING THROUGH THE BUDGET PROCESS, THE DEVELOPMENT.

WE KNOW THAT THE BUDGET DEVELOPS, REQUIRES THE COLLABORATION, THE MAIN TEAMS, BUT IT REQUIRES ALL DEPARTMENTS, BUT THE MAIN TEAMS THAT ACTUALLY PUSH THE BUDGET FORWARD WOULD BE THE FINANCE, THE EMPLOYEE SERVICES AND OF COURSE, THE ACADEMICS.

AND AS YOU SEE HERE IN A SECOND, FOR YEARS AND YEARS, THIS WILL BE A I'LL BE PARTICIPATING IN THE BUDGET PROCESS, AS YOU WILL.

THIS IS MY 30TH, 30TH YEAR TO ACTUALLY GO THROUGH THIS PROCESS.

AND I CAN TELL YOU FOR THE FIRST 25 YEARS, IT WAS A VERY WE WENT THROUGH AND SAID, OKAY, THIS IS OUR BUDGET CALENDAR AND THIS IS HOW WE'RE GOING TO DRIVE THE BUDGET FOR THE YEAR.

I CAME HERE AND IT WAS SOMETHING ALREADY STARTED BEFORE I GOT HERE.

I THINK DOCTOR WILLIAMS ACTUALLY WAS INSTRUMENTAL IN SETTING THIS UP, AND THAT IS LET'S GET EVERYBODY INVOLVED IN THIS PROCESS, NOT ONLY BECAUSE IT'S NOT JUST THE BUDGET, THE BUDGET, THE FINANCE DEPARTMENT THAT'S DRIVING THIS.

STAFFING IS A HUGE PART OF THIS.

IT NEEDS TO ROLL INTO THAT PROCESS, NOT JUST AT THE END OF THE PROCESS.

IT NEEDS TO ROLL IN THROUGHOUT THE PROCESS.

AND THEN MASTER SCHEDULING IS ALSO A VERY, VERY VITAL PART OF THIS FOR US TO BE AS EFFICIENT AS WE CAN.

WE'VE GOT TO MAKE SURE THAT WE'VE GOT THE STAFFING NECESSARY TO ACTUALLY HIT THE COURSE REQUEST THAT OUR STUDENTS ARE ACTUALLY ASKING FOR.

SO ALL THREE OF THOSE DEPARTMENTS ARE VERY, VERY INSTRUMENTAL IN THAT PROCESS AS A RESULT.

AND YOU CAN SEE FROM YOUR HANDY DANDY LITTLE HANDOUT SHEET THAT YOU'VE GOT, WHEREAS BEFORE THE LAST 25 YEARS, I KNOW IT'S SMALL, I APOLOGIZE FOR THAT, BUT YOU KNOW, TRYING TO SAVE PAPER HERE TOO.

BUT YOU SEE ON THE LEFT HAND COLUMN IS JUST THE BUDGETING.

WHAT ARE THOSE MILESTONES FOR THE ACTUAL BUDGETING PROCESS? IN THE MIDDLE IS THE STAFFING.

WHAT ARE THOSE MILESTONES FOR STAFFING? AND THEN ON THE RIGHT COLUMN IS THE WHAT ARE THOSE MILESTONES FOR MASTER SCHEDULING.

SO AS I MENTIONED BEFORE, OF COURSE THE BOARD IS ONE OF YOUR CHARGES IS TO ACTUALLY MAKE SURE THAT THE BUDGET IS ACTUALLY DEVELOPED AND PASSED AND THEN IMPLEMENTED WITH FIDELITY.

AND SO WE ACTUALLY GO THROUGH THAT PROCESS.

I SAY THAT WE START IN OCTOBER, BUT REALLY WHEN WE COME BACK TO IN JANUARY THEN YOU GUYS WILL BE EVERY MONTH WILL BE INVOLVED WITH A PART OF THAT BUDGET PROCESS.

JANUARY ALL THE WAY THROUGH JUNE, YOU GUYS WILL HAVE SOMETHING EACH MONTH THAT YOU'LL REVIEW THAT YOU'LL PROVIDE FEEDBACK THAT YOU'LL PROVIDE A STRATEGIC DIRECTION TO.

SO AS WE DEVELOP THIS PROCESS AND THEN OF COURSE, WE KNOW, YOU KNOW WHAT I ACTUALLY SAID THAT THE BOARD WILL APPROVE THIS IN AUGUST.

I APOLOGIZE. THE BOARD ACTUALLY APPROVES OUR BUDGET IN JUNE OF EACH YEAR, SO I'LL GET THAT CORRECTED.

I APOLOGIZE FOR THAT AND, YOU KNOW, IN SCHOOL DISTRICTS ACROSS THE STATE, DISTRICTS HAVE THE ABILITY TO CHOOSE A YEAR END OF JUNE OR AUGUST.

I'VE WORKED AT DISTRICTS THAT DO BOTH, BUT I'M VERY HAPPY THAT OURS IS JUNE.

AND ONE OF THE MAIN REASONS I LIKE THAT IS THE FACT THAT WHEN WHENEVER STUDENTS AND PRINCIPALS COME BACK, THEY'VE GOT A NEW BUDGET ALREADY SET UP AND READY TO GO.

IT JUST ALIGNS, IT ALIGNS REALLY NICELY.

SO I'M VERY THANKFUL THAT OUR BUDGET IS THAT WHY? ONE THING THAT I DO WANT TO POINT OUT, BECAUSE WE ARE A DISTRICT THAT HAS ACTUALLY LOST STUDENT ENROLLMENT CONSISTENTLY OVER THE LAST DOZEN YEARS.

AND SO IT'S IMPORTANT TO ME THAT WE STRATEGICALLY ALIGN OUR TEACHERS WITH OUR STUDENTS.

WE WANT TO MAXIMIZE MAKE SURE WE HAVE GOOD TEACHER TO STUDENT RATIOS.

AND WE DO THAT BY, WE DO A LOT OF WORK THROUGHOUT THE SUMMER INTO THE INTO THE BUDGET PROCESS TO MAKE SURE THAT WE KEEP UP WITH DEMOGRAPHICALLY WHAT OUR STUDENTS ARE DOING, BUT ALSO THE STAFFING IN ORDER TO TAKE CARE OF THOSE STUDENTS NEEDS.

AS YOU KNOW THAT THE LAST YEAR THAT WE HAD MEANINGFUL SCHOOL FINANCE REFORM WAS IN 1988, 2018, 2019, THAT WAS HOUSE BILL THREE.

AND SINCE THEN, OF COURSE, WE HAVE NOT HAD ANY MEANINGFUL INFLUX OF RESOURCES INTO THE DISTRICT.

WE AND SO BOTTOM LINE IS THAT'S A GOOD YEAR THAT WE ALWAYS USE AS A BENCHMARK.

AND SO YOU CAN LOOK TO SEE NUMBER OF TEACHERS THAT WE HAD BACK IN 2018, 2019, 3906.

YOU CAN SEE THAT THAT WHAT WE HAVE FOR THIS YEAR, THIS IS AS A SNAPSHOT WAS 3361.

YOU HEARD DOCTOR KENDALL MENTION THAT.

YOU CAN SEE THE ANNUAL ATTRITION THAT WE'VE HAD BY YEAR AND THEN THE CUMULATIVE ATTRITION.

ONE THING THAT I THINK IT'S IMPORTANT TO, TO TALK ABOUT IS WE HAVE REDUCED OUR TEACHING STAFF BY 14% OVER THOSE LAST SIX YEARS, AND THEN IF YOU LOOK RIGHT BELOW THAT, YOU CAN SEE WHERE OUR STUDENT ENROLLMENT HAS DECREASED OVER THAT SAME PERIOD OF TIME.

SO IT'S REALLY GOOD TO SEE THOSE SHOULD BE RIGHT ON TOP OF EACH OTHER.

AND THAT'S THAT, THERE'S A LOT OF STRATEGIC PLANNING THAT GOES IN BEHIND THAT.

BUT I JUST WANTED TO POINT OUT THAT WE ARE VERY MUCH KEEPING IN LINE WITH MAKING SURE THAT OUR RATIOS BETWEEN OUR TEACHERS AND OUR STUDENTS ARE ALIGNED.

[00:50:06]

I WANT TO POINT OUT, BECAUSE THIS ALWAYS COMES UP, IS THE FACT THAT, OKAY, WE'RE REDUCING TEACHERS.

HOW ARE WE DOING THAT? WE DO THAT JUST THROUGH ATTRITION.

IN THE DISTRICT OF OUR SIZE THERE IS TURNOVER.

THERE'S, YOU CAN LIVE IN PLANO ISD AND WORK IN ABOUT 18 OTHER DISTRICTS.

AS A RESULT, THERE IS IN A DISTRICT LIKE OURS, A MAJOR SUBURBAN DISTRICT.

THERE'S GOING TO BE SOME NATURAL TURNOVER AS A RESULT.

WHEN WE HAVE THAT TURNOVER, THAT'S HOW WE REDUCE THE STAFF.

THAT'S THE ONLY WAY THAT WE'VE REDUCED STAFF OVER THOSE YEARS.

I ALSO THINK THAT WE'VE IMPLEMENTED IT STARTED IN, I BELIEVE, 2018, 2019 ALSO, BUT WE DID ZERO BASED BUDGETING.

WHAT WE SIMPLY MEAN BY THAT IS THAT WE START EACH YEAR.

EACH DEPARTMENT BUDGETS AND CAMPUS BUDGETS STARTS WITH ZERO.

AND THEN THEY HAVE TO JUSTIFY EXPENSES THAT THEY WANT FOR THAT YEAR.

IT NEEDS TO BE A STRATEGICALLY ALIGNED WITH OUR STRATEGIC PLAN.

THIS IS JUST THE RESULTS BY YEAR OF US IMPLEMENTING THE ZERO BASED BUDGETING PROCESS.

YOU CAN SEE THAT OVER THE COURSE OF THE LAST SIX YEARS, WE'VE ACTUALLY INCREASED OUR OVERALL BUDGET BY 13.2%.

AND YOU MIGHT SAY, WELL, THAT'S GOING UP QUITE A BIT OVER A SIX YEAR PERIOD.

BUT ONE THING YOU'VE GOT TO UNDERSTAND IS THAT INFLATION OVER THAT SAME PERIOD HAS BEEN 28.4%.

AND SO ONCE YOU LOOK AT IT IN THAT LIGHT, I THINK THE ZERO BASED BUDGETING HAS DONE A PRETTY EFFECTIVE JOB OF MAINTAINING THE BUDGETS AS LOW AS YOU POSSIBLY CAN.

SO ONE THING THAT WAS IMPLEMENTED BEFORE I GOT HERE, BUT I JUST I THINK IT'S JUST A VERY EFFECTIVE WAY TO ACTUALLY DO BUDGETING.

AND THAT IS HAVING A RESOURCE ALLOCATION MODEL.

IT SIMPLY MEANS THAT WE ACTUALLY START WITH A BASE LEVEL OF RESOURCE.

AND THEN BASED ON STUDENT NEEDS, WE ADD ON TOP OF THAT.

AND SO THAT'S JUST A PICTURE THAT DICTATES THAT QUANTIFIES THAT IT'S ADEQUACY AND EQUITY.

AT THE VERY BOTTOM OF THIS OF THIS BASE IS JUST A LEVEL ONE FUNDING.

AND THAT IS THAT IS SIMPLY TAKING CARE OF THOSE NEEDS THAT YOU'RE GOING TO HAVE AT EVERY ONE OF YOUR CAMPUSES.

IT NOT ONLY TAKES CARE OF AN X NUMBER OF DOLLARS PER STUDENT, BUT THEN IF YOU HAVE STUDENT CHARACTERISTICS.

IT ADDS ON TOP OF THAT.

SO IF YOU HAVE A CAMPUS THAT HAS HIGH NUMBER OF SPECIAL NEEDS STUDENTS, FOR INSTANCE, YOU ARE GETTING ADDITIONAL ALLOCATIONS BASED ON THOSE STUDENT CHARACTERISTICS.

WE DO THAT FOR BILINGUAL SPECIAL ED CAREER TECH GT.

IT ADDS ADDITIONAL FUNDING FOR EACH ONE OF THOSE STUDENT CHARACTERISTICS.

RIGHT ABOVE THAT, WE DO HAVE CAMPUSES THAT HAVE SPECIAL CURRICULAR PROGRAMS. JUST AN EXAMPLE. YOU KNOW, AT PLANO EAST, WE HAVE THE WE'VE GOT THE HEALTH SCIENCES ACADEMY, WE'VE GOT IB AT A COUPLE OF OUR CAMPUSES.

SO ANY OF THOSE SPECIAL CURRICULAR PROGRAMS, WE HAVE ADDITIONAL FUNDING FOR THOSE PROGRAMS. AND THEN ON THE LEVEL TWO THAT YOU SEE, THOSE ARE WHEN WE IDENTIFY STUDENTS THAT ARE AT RISK, THERE'S ADDITIONAL FUNDING FOR EACH ONE.

SO IF YOU'VE GOT A CAMPUS THAT HAS ADDITIONAL NEEDS BECAUSE OF STUDENT CHARACTERISTICS, THERE'S ADDITIONAL FUNDING FOR THAT.

AND THEN FINALLY FOR A TITLE, OUR TITLE ONE CAMPUSES, WE ADD ON THAT THIRD LEVEL, WHICH IS FEDERAL FUNDING.

THE BOTTOM LINE IS REALLY YOU SHOULD START, EVERYBODY SHOULD START AT A AT A BASE AMOUNT.

AND THEN AS YOU POUR ON ADDITIONAL NEEDS THAT YOU HAVE FOR THAT CAMPUS, YOUR STRATEGIC FUNDING SHOULD FOLLOW THAT.

I'M NOT GOING TO ASK YOU TO LOOK AT THIS.

YOU CAN LOOK AT THIS SCREEN, BUT YOU SHOULD HAVE A HANDOUT.

I'VE TRIED MY BEST TO BLOW IT UP AS MUCH AS I POSSIBLY CAN, BUT THIS IS THE LEVEL OF FUNDING THAT ACTUALLY FOLLOWS THAT THAT ALLOCATION MODEL THAT WE JUST WENT THROUGH.

THIS IS ACTUALLY HOW WE FUND EACH OF THOSE STUDENTS.

WE HAVE A VERY, VERY LONG MASTER SPREADSHEET THAT HAS EACH CAMPUS IN THE AMOUNT OF FUNDING THEY GET.

I'VE LOOKED AT IT. I TRY TO MAKE A COPY OF IT AT ONE TIME, BUT THERE'S LITERALLY MULTIPLE TABS.

SO THIS IS ABOUT THE BEST WAY YOU CAN ACTUALLY LOOK AT THAT.

BUT BOTTOM LINE, JUST STARTING AT LEVEL ONE AND THEN BUILDING UP, YOU CAN SEE WHAT THOSE DOLLAR AMOUNTS ARE.

SO I THINK THIS IS ALSO IMPORTANT.

THIS IS YOUR CAMPUS STAFFING.

ONCE AGAIN YOU START AT LEVEL A1.

THOSE ARE JUST YOUR YOU'RE BASICALLY YOUR TEACHING STAFF.

ONE WAY WE ACTUALLY DO SUCH A NICE JOB OF COMPARING THAT WITH TEACHING STAFF, WITH STUDENTS IS THOSE ARE ALL BASED ON RATIOS.

SO AS YOU INCREASE STUDENTS ON A CAMPUS, YOU SHOULD GET MORE TEACHING STAFF.

IF YOU REDUCE STUDENTS ON A CAMPUS, YOU SHOULD BE REDUCING YOUR TEACHING STAFF ACCORDINGLY.

YOU TALK ABOUT YOUR LEVEL ONE STAFFING B THAT IS YOUR LIKE YOUR ASSISTANT PRINCIPALS, YOUR NURSE, YOUR COUNSELORS, ALL OF THOSE ADDITIONAL FOUNDATIONAL TYPE PROGRAMS THAT THAT YOU NEED FOR EVERY ONE OF THE CAMPUSES JUST TO OPERATE A CAMPUS.

IF YOU GO OVER TO THE RIGHT, IF YOU IN OUR DISTRICT, WE DO NOT HAVE ONE COOKIE CUTTER SIZED CAMPUS.

WE HAVE ALL KINDS OF SIZES.

SO OBVIOUSLY AS YOU HAVE BIGGER CAMPUSES, YOU GET ADDITIONAL STAFFING, YOU HAVE SMALLER CAMPUSES LIKEWISE.

[00:55:02]

AND THEN WE TALKED ABOUT THOSE SPECIAL CURRICULAR TYPE PROGRAMS WITH STAFFING D.

THOSE ARE IF YOU'VE GOT THOSE SPECIAL PROGRAMS. OF COURSE, THOSE REQUIRE SPECIALIZED STAFFING.

IF YOU GO UP TO LEVEL TWO THAT YELLOW AREA, THOSE ARE BASED ON SPECIFIC NEEDS.

AND SO THE TWO THAT COME TO MIND OFF THE TOP OF MY HEAD IS LIKE SPECIAL EDUCATION AND ALSO LIKE BILINGUAL.

IF YOU'VE GOT A MORE OF THOSE TYPE PROGRAMS ON YOUR CAMPUS, YOU GET ADDITIONAL STAFFING FOR THAT.

AND OF COURSE, THOSE LEVEL THREE, ONCE AGAIN, IS YOUR TITLE, YOUR TITLE STAFFING.

ONCE AGAIN, I'M NOT TRYING TO GO THROUGH EACH OF THIS, BUT BASICALLY IF YOU WANT, IF YOU WANT TO TAKE THE TIME AND FOLLOW THE ACTUAL MONIES AND HOW THE STAFFING ALLOCATION GOES, YOU CAN START AT THAT LEVEL.

LET ME START RIGHT THERE.

THAT'S AT THE VERY BOTTOM.

I SHOULD HAVE TURNED THOSE AROUND.

I APOLOGIZE, BUT YOU SEE THE LEVEL ONE STAFFING A THOSE ARE THE TEACHERS, THE RATIOS SET UP.

WE'LL SAY THAT THOSE ARE, YOU KNOW, THE PRE-K THROUGH OR IT'S ACTUALLY K THROUGH FOURTH GRADE TDA SETS UP AND THEY HAVE FOR YEARS AND YEARS THEY'VE SET UP A RATIO WHERE DISTRICT OF INNOVATION.

WE GO ABOVE THAT JUST A LITTLE BIT.

MOST DISTRICTS ACTUALLY DO BECAUSE OF THE JUST THE BUDGET REQUIREMENTS.

BUT YOU CAN SEE WHAT THOSE TEACHER TO TEACHER TO STUDENT RATIOS ARE.

YOU CAN ACTUALLY GO UP THOSE SPECIAL PROGRAMS THAT YOU SAW IN STAFFING BE NOT SPECIAL PROGRAMS. STAFFING BE IS BASICALLY WHAT YOU GET TO ACTUALLY FUNCTION AS A AS A CAMPUS.

THOSE ARE THE NURSES, THE OFFICE MANAGERS THAT TARA TALKED ABOUT EARLIER.

YOU'VE GOT COUNSELORS, APS, ALL OF THAT INFORMATION.

AND THEN IF YOU GO UP THROUGH US, THE STAFFING, SEE ONCE AGAIN WE'RE TALKING ABOUT THOSE PROGRAMMATIC, THE SIZES OF THE DISTRICT AND THE STAFFING D IS THE PROGRAMMATIC PROGRAMS ON EACH OF THE STAFFING.

AND THEN THE LEVEL TWO IS TALKING ABOUT SIZES AND I'M SORRY, LEVEL TWO IS TALKING ABOUT THE BILINGUAL SPECIAL ED. AND THEN THOSE LEVEL THREES IS YOUR TIER YOUR TITLE ONE.

GETTING A LITTLE TONGUE TIED, BUT THAT IS THAT IS WHERE WE'RE AT RIGHT NOW.

WE'RE STARTING THE PROCESS.

I THINK THAT IT'S GOING TO BE A CHALLENGING YEAR, FORTUNATELY.

LEGISLATIVE SESSION.

SO HOPE. HOPE SPRINGS ETERNAL.

I'M VERY HOPEFUL THAT WE CAN GET SOME HELP.

WE HAVEN'T GOTTEN ANY HELP THE LAST SIX YEARS WITH SCHOOL FUNDING.

WE DON'T WANT TO ASK FOR MORE MONEY.

WE JUST WANT TO KEEP MORE OF OUR MONEY THAT WE'RE ALREADY COLLECTING FROM OUR LOCAL COMMUNITY MEMBERS.

SO THAT'S ALL WE'RE ASKING FOR.

I'M VERY EXCITED. WE'VE GOT A GREAT TEAM TO WORK ON THE BUDGET.

DOCTOR WILLIAMS HAS DONE AN AMAZING JOB OF GETTING EVERY DEPARTMENT INTEGRATED INTO THAT PROCESS.

IT'S NOT JUST A FINANCE PROCESS.

IT'S NOT JUST AN HR PROCESS.

IT IS A COMPLETE PROCESS WITH ALL OF OUR STAFF.

EVERYONE GETS INVOLVED WITH THIS, AND IT'S PROBABLY WAY MORE THAN ANYWHERE ELSE I'VE EVER BEEN.

SO I'M VERY EXCITED TO START THIS PROCESS AGAIN, AND I THINK IT'LL BE A GOOD PROCESS.

I'LL STOP THERE. ANSWER ANY QUESTIONS THAT YOU GUYS MIGHT HAVE.

I'M JUST GOING TO JUMP IN FOR ONE CLARIFICATION.

YOU MENTIONED TITLE ONE FUNDING THE FEDERAL FUNDING FOR ANYONE WHO'S WATCHING THIS THAT DOESN'T KNOW WHAT TITLE ONE FUNDS ARE USED FOR.

CAN YOU ELABORATE? RIGHT. SO THEY'RE FEDERAL MONIES AND THEY'RE SUPPOSED TO BE A THEY'RE SUPPOSED TO BE SUPPLEMENTING YOUR, YOUR BUDGETS THAT YOU ALREADY HAVE.

THEY'RE NOT SUPPOSED TO BE SUPPLANTING, WHICH SIMPLY MEANS YOU'VE TAKEN MONIES, YOUR LOCAL MONIES AWAY AND ADDING AND SUPPLEMENTING, SUPPLANTING THAT WITH FEDERAL MONIES IT'S SUPPOSED TO BE ON TOP OF.

AND SO IF YOU'RE A MEET CERTAIN INDICATORS AND YOU'VE GOT A CERTAIN PERCENTAGE OF YOUR CAMPUS THAT MEETS THAT, THAT CAMPUS IS ENTITLED TO ADDITIONAL SUPPLEMENTAL FUNDS. THEY'RE FUNDED BY THE STATE.

THERE'S A LOT OF COMPLIANCE THAT GOES INTO THAT.

COURTNEY AND DOCTOR KENDALL DO AN AMAZING JOB KEEPING UP WITH THOSE REQUIREMENTS.

THEY ARE HEAVILY AUDITED FUNDS AND SO YOU HEARD JENNIFER EARLIER TALK ABOUT EACH YEAR THEY DO A SINGLE AUDIT ON THOSE FEDERAL FUNDS, SIMPLY MEANING THEY GO THROUGH AND MAKE SURE THAT WE ARE MEETING THE MANDATES OF EACH OF THOSE PROGRAMS. THANK YOU. YOU BET.

ALSO, TWO CLARIFYING QUESTIONS.

WE SEEM TO HAVE A LOT OF CONFUSION IN THE COMMUNITY ABOUT OVERALL CAMPUS ENROLLMENT AND CLASS SIZE, AND PEOPLE CONFLATE THESE TWO THINGS AND THINK HIGHER CAMPUS ENROLLMENT MEANS LARGER CLASS SIZE.

BUT BASED ON THE STAFFING MODEL, THAT'S NOT THE CASE BECAUSE THERE'S A RATIO SET UP.

THAT'S ABSOLUTELY CORRECT.

AND YOU'RE RIGHT, THERE'S A LOT OF CONFUSION ON THAT.

BUT THAT'S ONE OF THE REASONS WHY WE SHOW THAT ONE THAT ONE CHART IS BECAUSE WE ACTUALLY IT'S NOT AN OVERALL DISTRICT.

ALTHOUGH WE LOOK AT IT OVERALL DISTRICT, BUT WE ACTUALLY BREAK IT ALL THE WAY DOWN TO EACH ONE OF THE CAMPUSES.

SO WE MAKE SURE THAT EACH ONE OF THE CAMPUSES HAS A CERTAIN RATIOS WITHIN EACH ONE OF THOSE, EVEN THE ALL THE WAY DOWN TO CLASSROOMS. OKAY. THE SECOND QUESTION IS ALSO ONE THAT THAT I'VE HEARD FROM THE COMMUNITY RECENTLY, AND THAT WE HAVE SOME MIDDLE SCHOOLS THAT HAVE HIGHER ENROLLMENT THAN SOME OF OUR HIGH SCHOOLS. AND SO THE QUESTION WAS POSED TO ME DO WE, YOU KNOW, ARE THE MIDDLE SCHOOLS.

[01:00:07]

BEING STAFFED LIKE THE HIGH SCHOOLS.

BUT FROM THIS IT LOOKS LIKE IT'S BASED ON ENROLLMENT.

NOT NECESSARILY BASED ON TIER OR NOT, YOU KNOW, PRIMARY, SECONDARY OR MIDDLE SCHOOL.

HIGH SCHOOL LIKE IS THE ENTIRE STAFFING MODEL BASED ON ENROLLMENT? IT'S NOT BASED ON SCHOOL LEVEL.

IT'S ABOUT IT'S BOTH AND SO I DON'T KNOW IF WE IF WE PUT A COPY IN THE FOLDER, BUT IT DOES HAVE AN ELEMENTARY, MIDDLE AND HIGH SCHOOL.

IT'S IN THERE. OKAY.

SO IT IS INCLUSIVE OF LEVEL AS WELL AS THE ENROLLMENT AT THOSE LEVELS.

AND SO AND THEN WE ALSO TAKE INTO ACCOUNT NEED AS WELL.

SO IF WE HAVE CAMPUSES WITH A HIGHER NEED, THE STAFFING MAY LOOK DIFFERENT THAN A CAMPUS THAT HAS LESS OF A NEED TO ENSURE THAT BOTH THAT ADEQUACY AND EQUITY COMPONENT.

AND WE DO, BECAUSE THERE ARE I MEAN, YOU'RE RIGHT.

WE HAVE, LIKE I SAID BEFORE, OUR DISTRICT HAS ALL KINDS OF SIZES OF MIDDLE SCHOOLS, HIGH SCHOOLS, ELEMENTARIES.

BUT WE I THINK WE DO A GOOD JOB OF MAKING SURE THAT WE DO STAFFING.

IT'S THE LAST TWO PAGES ON THAT MODEL THAT WILL ACTUALLY GO INTO EACH ONE OF THOSE.

BUT I WILL SAY EVEN. THOUGH WE TRY VERY HARD TO STICK WITH THIS BECAUSE WE WANT TO BE COMPLETELY TRANSPARENT AND FAIR WITH WHAT WE'RE DOING.

I DO KNOW THAT IF THERE'S ADDITIONAL CHALLENGES, LIKE WE'VE HAD SOME CAMPUSES THAT ARE RIGHT AT A 100% CAPACITY IN THE WEST CLUSTER.

THIS THE LAST COUPLE OF YEARS, IF THERE'S OUR SPECIFIC CHALLENGES BECAUSE OF JUST STUDENT CHARACTERISTICS OR SOMETHING THAT COMES UP.

OUR EMPLOYEE SERVICES DEPARTMENT HAS BEEN VERY, VERY HANDS ON ABOUT TRYING TO GO OUT AND MEET WITH THOSE CAMPUS STAFF.

OUR SLI STAFF HAS BEEN VERY, VERY INSTRUMENTAL IN MAKING SURE WE ACTUALLY MEET ADDITIONAL CHALLENGES THAT DO COME UP.

SO I HAVE A COUPLE OF QUESTIONS.

TWO, IN FACT ONE, SORRY, JOHNNY, THIS ISN'T FOR YOU, BUT IS THIS A NEW GRAPHIC? I DON'T KNOW, IT'S THE FIRST TIME I'VE NOTICED IT AND I THINK IT'S LOVELY.

SO I THINK IT'S GREAT FOR OUR DISTRICT BECAUSE IT ENCAPSULATES OUR VISION, OUR MISSION.

WAIT. THEY USED TO BE UP THERE? YEAH. VISION STATEMENT.

THANK YOU. OKAY, SO THEN I HAVE ONE QUESTION.

FOR THOSE IN THE COMMUNITY WHO ARE PART OF ONE OF THOSE CLOSING CAMPUSES OR FOR THE STAFF.

I KNOW THAT ON THE CROSS DEPARTMENT COLLABORATION SLIDE, IT REITERATES THAT THE BUDGET IS A LIVING DOCUMENT.

SO IT'S ALWAYS GOING TO BE CHANGING AS WE AS IT GETS DEVELOPED.

BUT CAN YOU JUST SPEAK TO THE IMPACT THAT THE CLOSING OF THE FOUR CAMPUSES HAS, AND EVEN FOR THE WEST SIDE, BECAUSE YOU STILL HAVE STAFF AND FAMILIES WONDERING WHAT WILL HAPPEN? AND I KNOW WE'RE GOING TO HEAR THAT AT OUR NEXT BOARD MEETING IN DECEMBER, BUT IF YOU COULD JUST SPEAK TO HOW THIS IMPACTS THE BUDGET PROCESS.

SURE. SO I MEAN, BOTTOM LINE IS WE'VE BEEN LOSING.

I'LL JUST START OFF BY SAYING WE'VE BEEN LOSING STUDENTS FOR OVER A DECADE.

AS A RESULT, WE AND WE'VE BEEN WE HAVEN'T RECEIVED ANY ADDITIONAL ADDITIONAL BUDGET FUNDS IN QUITE A QUITE A WHILE AS A RESULT.

I MEAN, IT'S SO IMPORTANT THAT WE ACTUALLY LOOK AT EVERY, EVERY LITTLE FACET OF OUR OPERATIONS TO MAKE SURE WE'RE AS EFFICIENT AS WE CAN BE.

EVERYONE HERE KNOWS THAT OUR NUMBER ONE EXPENSE IN OUR BUDGET IS PEOPLE.

ABOUT 84% OF OUR BUDGET IS PEOPLE.

BUT WHAT YOU MAY NOT KNOW IS THE SECOND NUMBER.

THERE IS FACILITIES TAKING CARE OF OUR PLANT.

AND WHEN WE HAVE CERTAIN CAMPUSES THAT HAVE HONESTLY, YOU KNOW, 50% FULL, THAT'S ONE OF THE REASONS WHY WE STARTED THE LONG RANGE FACILITY PLANNING TO BEGIN WITH.

I CAN SAY THAT BY BY CLOSING DOWN THE FOUR CAMPUSES THAT WERE AT END OF USEFUL LIFE, WE WERE EITHER GOING TO HAVE TO PUT HUNDREDS OF MILLIONS OF DOLLARS BACK INTO THOSE CAMPUSES OR CLOSE THOSE DOWN BECAUSE OF OUR DECREASE IN ENROLLMENT.

IT WAS IT WAS A PRETTY IT WAS A HARD DECISION, BUT IT WAS DEFINITELY THE RIGHT DECISION.

AS A RESULT OF DOING THAT, THERE IS A THERE IS A SAVINGS TO OUR DISTRICT OF ABOUT A LITTLE OVER $5.2 MILLION.

DOCTOR WILLIAMS AND I ARGUE OVER THAT BECAUSE I'M THE CONSERVATIVE ONE AND SHE SAYS IT'S GOING TO BE MORE THAN THAT.

BUT WE DO KNOW CONSERVATIVELY, WE CAN SAVE AS A RESULT OF CLOSING THOSE CAMPUSES DOWN, THOSE FOUR CAMPUSES DOWN OVER $5 MILLION OF OPERATING EXPENSES.

WHAT THAT MEANS IS WE CAN PUT THAT BACK INTO OUR STAFF.

WE CAN PUT THAT BACK INTO STUDENT RESOURCES AND REALLOCATE IT TO THE OTHER CAMPUSES.

THAT'S THE FIRST THING THAT I WOULD HAVE MENTIONED.

I WILL SAY THAT AND WE HAVE A TRANSITION PLAN THAT WE ARE AND WE'VE TALKED ABOUT IT WITH THE BOARD THAT WE VALUE, THE STAFF THAT WE HAVE AT THOSE FOUR CAMPUSES.

WE DEFINITELY WANT TO KEEP THOSE STAFF.

WE HAVE ENOUGH TURNOVER IN OUR DISTRICT THAT EVERY ONE OF THOSE FOLKS ARE, YOU KNOW, WE'RE GUARANTEED WE WANT ENCOURAGE THOSE GUYS TO ACTUALLY HAVE A POSITION.

A LOT COMPOSITION.

AND SO DOCTOR KENDALL AND OUR STAFF ARE STARTING TO MEET WITH THOSE FOLKS ON, I BELIEVE IT'S DECEMBER THE 9TH WHEN THEY HAVE SPECIFIC MEETINGS SET UP STARTING

[01:05:10]

ON DECEMBER THE 9TH, GOING ALL THE WAY THROUGH THE STAFFING PROCESS TO MAKE SURE THAT WE'RE GOING TO GET THOSE STAFF MEMBERS ADEQUATELY PLACED.

AND SO THERE IS A VERY STRATEGIC PLAN IN ORDER TO DO THAT.

ONE THING THAT WE ALSO DO ON OUR STAFFING, ONE THING I DO LIKE ABOUT THE RATIO MODEL, IS WHENEVER WE DO REALLOCATE THE STUDENTS TO THE SURROUNDING CAMPUSES, THEY'LL BE MORE THEY'LL BE ABLE TO GAIN EFFICIENCIES BY DOING THAT AS WELL, BECAUSE WE CAN SAY THAT OUR AVERAGE RATIO IS 20 TO 1 AT THE ELEMENTARY LEVEL.

BUT OUR DOI ALLOWS US TO GO UP TO 24 TO 1.

OUR AVERAGE IS 21.

THE AVERAGE IT SAYS ON OUR DOI SAYS WE CAN GO UP TO 24 TO 1.

BUT WHAT THAT MEANS IN ACTUALITY, IN SOME CAMPUSES IT MAY BE RIGHT AT 24 TO 1, AND OTHER CAMPUSES IT MAY BE 15 TO 1.

AND SO WHEN YOU ACTUALLY MOVE AND RELOCATE THOSE STUDENTS, YOU'RE A LOT JUST IT'S JUST SIMPLE MATH.

YOU CAN GET A LOT MORE EFFICIENT AND GET ALL OF THOSE MOVED MORE TO THE MIDDLE.

IT'S MORE OF A TRANSPARENT, FAIR WAY TO ACTUALLY DO YOUR STAFFING.

SO I THINK ALL OF THOSE TOGETHER, I MAY BE JUST TALKING, BUT I'M HOPING I'M MAKING SENSE.

BUT THOSE ARE ALL THE ITEMS THAT I'M THINKING ABOUT.

THAT'S BEEN A BEEN A BENEFIT ABOUT GOING THROUGH ALL OF THIS, THIS LONG RANGE FACILITY PLANNING AND ALSO OUR BUDGET, OUR NORMAL BUDGET PROCESS.

DID THAT ANSWER YOUR QUESTION? OKAY. THANK YOU.

A COUPLE OF THINGS I WANTED TO POINT OUT IS DID ANYONE ELSE HAVE ANY QUESTIONS? YEAH. JUST ONE MORE. OH GO AHEAD.

YOU GO FIRST. OKAY. SO SOME PARENTS HAVE ASKED ME, HOW CAN WE HAVE A CERTAIN NUMBER OF PRINCIPALS, AND WE HAVE SO MANY ASSISTANT PRINCIPALS, AND THEN WE HAVE THE FOUNDATIONAL CAMPUS PROGRAM CHART RIGHT HERE.

CAN YOU EXPLAIN FOR ELEMENTARY, WE ONLY HAVE ONE PRINCIPAL, AND THEN MIDDLE SCHOOL WE GET TWO.

AND THEN HIGH SCHOOL WE HAVE A DIFFERENT NUMBERS.

SURE. A LOT OF IT HAS TO DO WITH THE PROGRAMS THAT GO ON, ON THOSE CAMPUSES.

SO I MEAN, AS YOU GET INTO MIDDLE SCHOOL AND HIGH SCHOOL, OF COURSE, YOU HAVE SO MANY MORE EXTRACURRICULAR TYPE PROGRAMS THAT YOU HAVE GOT GOING ON A LOT OF NOT REQUIREMENTS.

I MEAN, I CAN TELL YOU ALL OF OUR PRINCIPALS ARE EXTREMELY BUSY, NO MATTER WHETHER THEY'RE ELEMENTARY, MIDDLE SCHOOL OR HIGH SCHOOL.

THEY ALL DO A FANTASTIC JOB.

BUT ONE OF THE REASONS WHY YOU SEE MORE PRINCIPALS PER CAMPUS AS YOU GET INTO THE LARGER GRADE LEVELS, IS MAINLY BECAUSE OF ALL THE ADDITIONAL REQUIREMENTS FOR THEM, MAINLY TO DO WITH EXTRACURRICULARS AND EXTRA PROGRAMS. OKAY. THANK YOU. YOU BET.

I JUST WANTED TO POINT OUT, WE TALKED ABOUT HOW OVER TEN YEARS THE ENROLLMENT HAS DECLINED.

I JUST WANTED TO MENTION THAT BIRTH RATES SINCE 2016 HAVE DECLINED.

THERE ARE MORE HOUSEHOLDS WITH CITIZENS OVER 65, SO THAT MEANS THE HOMES AREN'T TURNING OVER FOR NEWER FAMILIES. THE AVERAGE HOME VALUE IN PLANO ISD.

CORRECT ME IF I'M WRONG, BUT IT'S 608,000.

IS THAT RIGHT? THAT'S CORRECT.

SO IT'S HARDER FOR THE YOUNGER FAMILIES TO MOVE IN TO THE DISTRICT.

AND IT SEEMS LIKE THERE IS ANOTHER FACTOR I'VE FORGOTTEN, BUT IT'S NOT LIKE PEOPLE ARE.

I JUST WANTED TO CLARIFY.

IT'S NOT. PEOPLE ARE FLEEING FROM PLANO.

YEAH, I THINK I MEAN, I THINK THAT'S INCREDIBLY IMPORTANT.

SO EACH YEAR WE GRADUATE ABOUT 4000 SENIORS.

YEAH. AND EACH YEAR WE ADD IN ABOUT 3000 KINDERGARTENS.

OBVIOUSLY, YOU JUST DO THE MATH AND RUN THAT THROUGH YOUR GRADE LEVELS.

EACH YEAR YOU LOSE 1000 STUDENTS.

AND SO WE DO STILL HAVE, THANK GOODNESS WE STILL HAVE FAMILIES THAT LOVE THAT WANT TO MOVE INTO OUR SCHOOL DISTRICT BECAUSE OF THAT.

THAT'S ONE OF THE ISSUES.

PRICE POINTS GOING UP IS A HUGE INDICATOR.

YOU CAN DRIVE UP 75 AND SEE ALL THE NEW HOMES THAT ARE QUITE A BIT LESS EXPENSIVE THAN WHAT WE HAVE IN OUR DISTRICT, AND THAT'S ANOTHER DRIVER AS WELL.

AND THEN WE'RE BUILT OUT AS A DISTRICT.

WE HAVE A WE HAVE OVER A THIRD OF OUR RESIDENTIAL HOMEOWNERS ARE OVER 65.

AND SO OBVIOUSLY THAT'S GREAT.

THAT'S A HUGE RESOURCE FOR OUR DISTRICT THAT WE CAN TAP INTO.

BUT OBVIOUSLY THEY'RE PAST THE AGE OF SENDING KIDS TO SCHOOL HERE.

ALL RIGHT. THANK YOU.

GREAT REPORT. ANYONE ELSE, QUESTIONS, COMMENTS? NO. ALL RIGHT.

THANK YOU, JOHNNY.

WE'LL MOVE ON TO ITEM SIX 3, WHICH IS OUR BOARD MEMBER, LIAISON SUBCOMMITTEE AND COMMITTEE REPORTS UPDATES.

AND I'M GOING TO I'LL DO MINE AFTER YOURS, BUT I'LL JUST MAKE MINE REALLY BRIEF.

AND I'M GOING TO LET YOU GO FIRST TO TALK ABOUT PTA.

RIGHT. OKAY.

OKAY. COUPLE BULLET POINTS.

NOVEMBER IS FAMILY ENGAGEMENT MONTH.

AND SO I KNOW THAT ACROSS THE DISTRICT, ON CAMPUSES, WE HAVE ALL SORTS OF FALL FESTIVALS AND DIFFERENT EVENTS HAPPENING.

SO I JUST WANT TO SEND A BIG SHOUT OUT TO ALL OF THE VOLUNTEERS.

WITH OUR PTA AND THANK THEM.

THE TOTAL NUMBER FOR PTA MEMBERS ACROSS PLANO ISD RIGHT NOW IS AROUND 17,500.

[01:10:06]

THERE IS STILL TIME TO JOIN.

MEMBERSHIP IS YEAR ROUND, SO YOU CAN DO THAT AT JOIN PETA.ORG.

OR YOU COULD GO TO THE AN INDIVIDUAL CAMPUS PTA WEBSITE AND JOIN THAT WAY.

YOUR FUNDS HELP PUT ON THINGS LIKE THOSE FALL FESTIVALS OR PROGRAMS FOR THE STUDENTS.

MARK YOUR CALENDAR FOR FEBRUARY 24TH.

IT'S A MONDAY.

THAT IS A RALLY DAY AT THE STATE CAPITOL.

AND SO I DON'T KNOW IF WE HAVE ANYBODY IN THE AUDIENCE THAT WANTS TO GO AND HELP SUPPORT OUR PTA MEMBERS ACROSS THE STATE, BUT THAT'S WHERE THEY WILL BE ON FEBRUARY 24TH.

AND THEN THE LAST BULLET POINT IS, MANY OF US ON THE DAIS AND PERHAPS IN THE AUDIENCE, HAVE BEEN AWARDED THE LIFE MEMBER AWARD FROM PTA. LIFE MEMBERSHIP COMMITTEES ARE BEING FORMED ACROSS THE DISTRICT.

SO IF YOU ARE A PTA MEMBER LISTENING, CHECK YOUR BYLAWS.

THOSE COMMITTEES SHOULD BE BEING SET UP NOW AT YOUR PTA MEETINGS AND COUNCIL.

THE PLANO ISD COUNCIL OF PTAS IS PLANNING A LIFE MEMBER CELEBRATION FOR MARCH, SO THAT WILL BE VERY EXCITING.

THAT'S IT. AWESOME.

GREAT POINTS.

I'LL GIVE AN UPDATE ON THE CITY OF RICHARDSON AS I'M THE LIAISON THERE.

I WILL JUST POINT OUT THAT THE CITY COUNCIL RECENTLY APPROVED AN APPROXIMATE $406 MILLION CITY BUDGET, WHICH IS AN ALMOST 2% INCREASE FROM THE PRIOR YEAR. BUT THEY WERE ABLE TO DO THAT EVEN THOUGH THEY LOWERED THE TAX RATE BY ALMOST $0.02, WHICH HARKENS BACK TO 2004 RATES, WHICH IS QUITE AMAZING.

AND THAT'S BECAUSE OF THE INCREASED PROPERTY VALUATIONS LIKE JOHNNY AND I WERE TALKING ABOUT A MOMENT AGO.

THEY ALSO HAVE UPDATED THE COMPREHENSIVE PLAN, AND IT'S THE LONG RANGE VISION FOR THE CITY.

THEY DID THAT ON NOVEMBER 11TH, AND IT WAS A 20 MONTH PROCESS, INCLUDING MEMBERS OF THE COMMUNITY.

AND IT'S SUPPOSED TO PROVIDE GENERAL GUIDANCE ON GROWTH AND DEVELOPMENT PATTERNS AND OTHER COORDINATION WITH TECHNICAL PLANS TO ADDRESS THE COMMUNITY'S FUTURE.

ONE THING THAT THEY NOTED IS AN AREA TO INCREASE MIDDLE HOUSING OPTIONS, WHICH MIGHT INCLUDE TOWNHOMES AND DUPLEXES.

IT'S JUST NEED FOR HOUSING.

THEY ALSO ARE WORKING ON A CHARTER REVIEW COMMISSION EVERY TEN YEARS.

THEY'RE REQUIRED TO REVIEW THE CHARTER.

AND SO THEY CLOSED THE APPOINTMENT WINDOW ON OCTOBER 31ST, AND THEY WILL CONVENE AND MEET THROUGH 2025 TO MAKE ANY UPDATES TO THE CITY CHARTER.

AND THEN THOSE RECOMMENDATIONS WILL GO TO THE COUNCIL.

AND THEN THE COUNCIL DECIDES ON WHETHER TO CALL AN ELECTION FOR THOSE CHANGES.

I THINK WE ALL JUST SAW WHAT DALLAS WENT THROUGH ON SOME CHARTER STUFF, SO I'M JUST HOPING THIS PROCESS IS A LITTLE SMOOTHER FOR THEM.

AND RICHARDSON. ONE OTHER THING IS THE DART SILVER LINE IS MAKING PROGRESS WITH TESTING.

AND IT INCLUDES 26 MILES OF TRACK AND OFFERS RESIDENTS A 40 MINUTE DIRECT LINE TO THE AIRPORT.

AND THE CITY HAS A GOOD PARTNERSHIP WITH DART.

AND I'LL GIVE A QUICK UPDATE ON THE RICHARDSON CHAMBER OF COMMERCE.

DOCTOR WILLIAMS AND I ARE EX-OFFICIO MEMBERS, AND SO THERE WAS A STRATEGIC PLANNING HELD FOR THE BOARD OF THE RICHARDSON CHAMBER.

AND THAT WAS A REALLY INTERESTING PROCESS TO SET THE STRATEGIC PLAN FOR THE CHAMBER.

THEY ARE IN A CAPITAL CAMPAIGN BECAUSE THEY ARE RENOVATING THEIR BUILDING, AND THAT'S GOING TO BE PRETTY COOL.

AND SO THEY'VE GOT A TEMPORARY SITE OFF SITE.

AND THEN THE RICHARDSON CHAMBER ALSO APPROVED ITS LEGISLATIVE PRIORITIES.

AND I'LL NOTE THAT THE PUBLIC EDUCATION PRIORITIES ARE INCLUSIVE OF OURS, AND WE APPRECIATE THEIR SUPPORT IN OUR LEGISLATIVE PRIORITIES.

I ALSO SERVE ON THEIR WORKFORCE DEVELOPMENT COMMITTEE.

I'VE BEEN ON THAT FOR ABOUT SIX YEARS.

AND IT'S SUPPORT INITIATIVES TO HELP OUR LOCAL WORKFORCE BE HAVE MORE EMPLOYABLE AND COLLABORATION BETWEEN BUSINESSES AND EDUCATIONAL INSTITUTIONS AND GOVERNMENT AGENCIES.

SO IT WORKS ON EVENTS SUCH AS THE STATE OF THE DISTRICT, WHICH WE HAD BACK IN SEPTEMBER, AND THE STATE OF HIGHER ED, WHICH WAS LAST WEEK AT DALLAS COLLEGE.

AND IT ALSO HELPS WITH STUDENT INTERNSHIP PROGRAMS FOR RICHARDSON ISD AND PLANO ISD RESIDENT STUDENTS.

THE STATE OF THE DISTRICT EVENT WAS HELD ON OCTOBER 2ND, AND DOCTOR WILLIAMS AND DOCTOR TABITHA BRANHAM OF RISD BOTH PROVIDED INSIGHTS AND GAVE AN UPDATE ON THEIR RESPECTIVE SCHOOL DISTRICTS.

AND THE STATE OF HIGHER ED WAS LAST WEEK, AND THEY HEARD FROM DALLAS COLLEGE, RICHLAND CAMPUS, DOCTOR BENSON AND

[01:15:09]

DALLAS, UT DALLAS DOCTOR, I'VE GOT THESE BACKWARDS.

I APOLOGIZE.

DOCTOR BENSON IS UT DALLAS.

DOCTOR LONDON IS CHANCELLOR OF DALLAS COLLEGE, AND DOCTOR NEIL MATKIN IS THE PRESIDENT OF COLLIN COLLEGE.

AND SO THEY HAD A REALLY INFORMATIVE DISCUSSION ABOUT PARTNERING WITH INDUSTRIES AND THE CURRENT FUTURE WORKFORCE NEEDS.

AND FINALLY, THE EDGE AWARDS, WHICH IS A PARTNERSHIP BETWEEN THE CITY, THE CHAMBER, THE ROTARY CLUBS OF RICHARDSON.

THEY RECOGNIZE INDIVIDUALS FOR CREATING IMPACT ON THE COMMUNITY AND THINGS TO SUSTAIN THE COMMUNITY.

AND SO I'LL POINT OUT THAT ABOUT A THIRD OF THE CITIZENS OF RICHARDSON ISD ATTEND PLANO ISD.

AND SO THAT'S WHY WE HAD THAT PARTNERSHIP THERE.

WE COLLABORATE QUITE A BIT.

ARE THERE ANY COMMENTS OR QUESTIONS? ALL RIGHT. ALL RIGHT.

THANK YOU. SO WE'LL MOVE ON TO ITEM SEVEN, WHICH IS OUR ADJOURNMENT.

IF THERE'S NO FURTHER BUSINESS NOR OBJECTIONS FROM THE BOARD, THE MEETING IS ADJOURNED AND THE TIME IS 10:36 P.M.

ON TUESDAY, NOVEMBER 19TH, 2024.

THANK YOU.

* This transcript was compiled from uncorrected Closed Captioning.